HP Officejet H711a Manual
Læs nedenfor 📖 manual på dansk for HP Officejet H711a (146 sider) i kategorien Printer. Denne guide var nyttig for 19 personer og blev bedømt med 3.5 stjerner i gennemsnit af 10 brugere
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OFFICEJET 6600
User Guide
Contents
1 Get started
Accessibility................................................................................................................................9
Eco............................................................................................................................................10
Understand the printer parts.....................................................................................................11
Front view...........................................................................................................................11
Printing supplies area.........................................................................................................12
Back view............................................................................................................................12
Use the printer control panel....................................................................................................13
Overview of buttons and lights...........................................................................................13
Control panel display icons.................................................................................................14
Change printer settings......................................................................................................14
Select the mode............................................................................................................15
To select a different mode............................................................................................15
To change settings for a mode.....................................................................................15
Change the printer settings..........................................................................................15
Find the printer model number.................................................................................................15
HP Digital Solutions..................................................................................................................16
Scan to Computer...............................................................................................................16
HP Digital Fax (Fax to PC and Fax to Mac)........................................................................16
Select print media.....................................................................................................................16
Recommended papers for printing and copying.................................................................17
Recommended papers for photo printing...........................................................................18
Tips for selecting and using media.....................................................................................18
Load an original on the scanner glass......................................................................................19
Load an original in the automatic document feeder (ADF).......................................................20
Load media...............................................................................................................................21
Load standard-size media..................................................................................................21
Load envelopes..................................................................................................................22
Load cards and photo paper...............................................................................................22
Load custom-size media.....................................................................................................23
Maintain the printer...................................................................................................................24
Clean the scanner glass.....................................................................................................24
Clean the exterior ..............................................................................................................25
Clean the automatic document feeder................................................................................25
Update the printer.....................................................................................................................26
Turn off the printer....................................................................................................................27
2 Print
Print documents........................................................................................................................28
Print documents (Windows)................................................................................................29
Print documents (Mac OS X)..............................................................................................29
Print brochures.........................................................................................................................29
Print brochures (Windows).................................................................................................30
Print brochures (Mac OS X)................................................................................................30
1
Set up speed-dial entries..........................................................................................................55
Set up and change speed-dial entries................................................................................56
Set up and change group speed-dial entries......................................................................56
Delete speed-dial entries....................................................................................................57
Print a list of speed-dial entries..........................................................................................57
Change fax settings..................................................................................................................57
Configure the fax header....................................................................................................58
Set the answer mode (Auto answer)..................................................................................58
Set the number of rings before answering..........................................................................58
Change the answer ring pattern for distinctive ring............................................................59
Set the dial type..................................................................................................................60
Set the redial options..........................................................................................................60
Set the fax speed................................................................................................................61
Set the fax sound volume...................................................................................................61
Fax and digital phone services.................................................................................................61
Fax over Internet Protocol........................................................................................................62
Use reports...............................................................................................................................62
Print fax confirmation reports..............................................................................................63
Print fax error reports..........................................................................................................64
Print and view the fax log...................................................................................................64
Clear the fax log.................................................................................................................64
Print the details of the last fax transaction..........................................................................65
Print a Caller ID Report.......................................................................................................65
View the Call History...........................................................................................................65
6 Web Services
What are Web Services?..........................................................................................................66
HP ePrint............................................................................................................................66
Printer Apps........................................................................................................................66
Set up Web Services................................................................................................................67
Set up Web Services using the HP printer software ..........................................................67
Set up Web Services using the printer’s control panel.......................................................67
Set up Web Services using the embedded web server......................................................68
Use Web Services....................................................................................................................68
HP ePrint............................................................................................................................68
Print using HP ePrint....................................................................................................68
Find the printer’s email address...................................................................................69
Turn off HP ePrint.........................................................................................................69
Printer Apps........................................................................................................................69
Use Printer Apps...........................................................................................................69
Manage Printer Apps....................................................................................................69
Turn off Printer Apps.....................................................................................................69
Remove Web Services.............................................................................................................70
7 Work with ink cartridges
Information on ink cartridges and the printhead.......................................................................71
Check the estimated ink levels.................................................................................................72
Print when one or more ink cartridges are depleted.................................................................72
Replace the ink cartridges........................................................................................................73
Store printing supplies..............................................................................................................74
Usage information collection....................................................................................................74
Contents
3
8 Solve a problem
HP support................................................................................................................................76
Obtain electronic support....................................................................................................77
HP support by phone..........................................................................................................77
Before you call..............................................................................................................77
Phone support period...................................................................................................78
Telephone support numbers.........................................................................................78
After the phone support period.....................................................................................80
General troubleshooting tips and resources.............................................................................80
Solve printer problems..............................................................................................................80
The printer shuts down unexpectedly.................................................................................81
The printer is making some unexpected noises.................................................................81
Alignment fails....................................................................................................................81
The printer is not responding (nothing prints).....................................................................81
The printer prints slowly......................................................................................................82
Blank or partial page printed...............................................................................................83
Something on the page is missing or incorrect...................................................................84
Placement of the text or graphics is wrong.........................................................................84
Print quality troubleshooting.....................................................................................................85
Solve paper-feed problems......................................................................................................92
Solve copy problems................................................................................................................93
No copy came out...............................................................................................................93
Copies are blank.................................................................................................................94
Documents are missing or faded........................................................................................94
Size is reduced...................................................................................................................94
Copy quality is poor ...........................................................................................................95
Copy defects are apparent.................................................................................................95
The printer prints half a page, then ejects the paper..........................................................96
Paper mismatch..................................................................................................................96
Solve scan problems................................................................................................................96
Scanner did nothing............................................................................................................96
Scan takes too long............................................................................................................97
Part of the document did not scan or text is missing..........................................................97
Text cannot be edited.........................................................................................................97
Error messages appear......................................................................................................98
Scanned image quality is poor...........................................................................................98
Scan defects are apparent...............................................................................................100
Solve fax problems.................................................................................................................100
The fax test failed.............................................................................................................101
Solve problems using Web Services and HP websites .........................................................114
Solve problems using Web Services................................................................................114
Solve problems using HP websites..................................................................................115
4
Regulatory information...........................................................................................................144
Regulatory Model Number................................................................................................144
FCC statement..................................................................................................................145
Notice to users in Korea...................................................................................................145
VCCI (Class B) compliance statement for users in Japan................................................146
Notice to users in Japan about the power cord................................................................146
Noise emission statement for Germany...........................................................................146
LED indicator statement...................................................................................................146
Gloss of housing of peripheral devices for Germany........................................................146
Notice to users of the U.S. telephone network: FCC requirements..................................147
Notice to users of the Canadian telephone network.........................................................148
Notice to users of the German telephone network...........................................................148
Australia wired fax statement...........................................................................................148
European Union Regulatory Notice..................................................................................149
Regulatory information for wireless products...................................................................150
Exposure to radio frequency radiation........................................................................150
Notice to users in Brazil..............................................................................................150
Notice to users in Canada..........................................................................................150
Notice to users in Taiwan...........................................................................................151
Environmental product stewardship program.........................................................................152
Paper use.........................................................................................................................152
Plastics.............................................................................................................................152
Material safety data sheets...............................................................................................152
Recycling program............................................................................................................152
HP inkjet supplies recycling program...............................................................................152
Disposal of waste equipment by users in private households in the European Union.....153
Power consumption..........................................................................................................154
Chemical Substances.......................................................................................................154
Battery information...........................................................................................................154
Battery disposal in Taiwan..........................................................................................154
Attention California users...........................................................................................154
EU battery directive..........................................................................................................155
RoHS notices (China only)...............................................................................................156
RoHS notices (Ukraine only)............................................................................................156
Third-party licenses................................................................................................................157
B HP supplies and accessories
Order printing supplies online.................................................................................................165
Supplies..................................................................................................................................165
Ink cartridges....................................................................................................................165
HP media..........................................................................................................................166
6
E Printer management tools
Toolbox (Windows).................................................................................................................198
HP Utility (Mac OS X).............................................................................................................198
Embedded web server............................................................................................................198
About cookies...................................................................................................................198
To open the embedded web server..................................................................................199
Index............................................................................................................................................208
8
1 Get started
This guide provides details about how to use the printer and how to resolve problems.
• Accessibility
• Eco
• Understand the printer parts
• Use the printer control panel
• Find the printer model number
• HP Digital Solutions
• Select print media
• Load an original on the scanner glass
• Load an original in the automatic document feeder (ADF)
• Load media
• Maintain the printer
• Update the printer
• Turn off the printer
NOTE: If you are using the printer with a computer running Windows XP Starter
Edition, Windows Vista Starter Edition, or Windows 7 Starter Edition, some features
might not be available. For more information, see System requirements.
Accessibility
The printer provides a number of features that make it accessible for people with
disabilities.
Visual
The HP software provided with the printer is accessible for those with visual
impairments or low vision by using your operating system's accessibility options and
features. The software also supports most assistive technology such as screen
readers, Braille readers, and voice-to-text applications. For those who are color blind,
colored buttons and tabs used in the HP software and on the printer control panel have
simple text or icon labels that convey the appropriate action.
Mobility
For those with mobility impairments, the HP software functions can be executed
through keyboard commands. The HP software also supports Windows accessibility
options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The printer
doors, buttons, paper trays, and paper guides can be operated by those with limited
strength and reach.
Support
For more details about the accessibility of this printer and HP's commitment to product
accessibility, visit HP's web site at www.hp.com/accessibility.
For accessibility information for Mac OS X, visit the Apple web site at www.apple.com/
accessibility.
Get started 9
Eco
Hewlett-Packard is committed to providing quality products in an environmentally
sound manner. Design for recycling has been incorporated into this product. For more
information, see Environmental product stewardship program.
HP is committed to helping customers reduce their environmental footprint. HP has
provided these features to help you focus on ways to assess and reduce the impact of
your printing choices.
For more information about HP's environmental initiatives, visit www.hp.com/hpinfo/
globalcitizenship/environment/
Manage Power
To conserve electricity, try the following:
• Turn on the printer's Sleep Mode feature, and then select the option for the shortest
time. After the printer has been inactive for this period of time, the printer will go
into low-power mode. To configure this feature, touch (eco button) on the
printer’s control panel display, touch Sleep, and then touch the desired option.
• Use the printer's Schedule On and Off feature, and then select the days and time
you want the printer to turn on and turn off automatically. For example, you can
schedule the printer to turn on at 8am and turn off at 8pm from Monday to Friday.
In this way, you will save energy during the night and weekends. To configure this
feature, touch (eco button) on the printer's control panel display, touch
Schedule On and Off, and then set the time to turn on and off the printer.
• Adjust the screen brightness to a dimmer setting. To configure this feature, touch
(eco button) on the printer's control panel display, touch Screen Brightness,
and then set the desired option.
NOTE: The printer's Sleep Mode and Schedule On and Off features are
temporarily not available if one or more of the ink cartridges are missing. After the
cartridge is reinstalled, these features resume.
CAUTION: HP recommends that you replace any missing cartridges as soon as
possible to avoid print quality issues and possible extra ink usage or damage to the
ink system. Never turn off the printer when ink cartridges are missing.
Conserve Printing Supplies
To conserve printing supplies such as ink and paper, try the following:
• Change the print mode to a draft setting. Draft setting uses less ink.
• Do not clean the printhead unnecessarily. This wastes ink and shortens the life of
the cartridges.
• Reduce paper usage by printing on both sides of the paper. You can first print just
the odd pages, flip the pages over, and then print just the even pages.
Chapter 1
10 Get started
Understand the printer parts
This section contains the following topics:
• Front view
• Printing supplies area
• Back view
Front view
1
2
3
4 5
7
8
6
9
10
1 Automatic document feeder (ADF)
2 Scanner glass
3 Output tray
4 Output tray extension
5 Input tray
6 Power button
7 Control panel display
8 Control panel
9 Document feeder tray
10 Width guides
Understand the printer parts 11
Printing supplies area
2
3
1
1 Ink cartridge access door
2 Ink cartridges
3 Printhead
NOTE: Printing supplies should be kept in the printer to prevent possible print
quality issues or printhead damage. Avoid removing supplies for extended periods
of time. Do not turn off the printer when a cartridge is missing.
Back view
4
1
2
3
1 Fax port (1-LINE)
2 Fax port (2-EXT)
3 Power input
4 Universal serial bus (USB) port
Chapter 1
12 Get started
Use the printer control panel
This section contains the following topics:
• Overview of buttons and lights
• Control panel display icons
• Change printer settings
Overview of buttons and lights
The following diagrams and related tables provide a quick reference to the printer
control panel features.
?
1
2
3
56
7
4
8
Label Name and Description
1 Home button: Returns to the home screen from any other screen.
2 Control panel display: Touch the screen to select menu options. For information about the
icons that appear on the display, see Control panel display icons.
3 Help button: Opens the Help menu.
4 Cancel button: Stops a job, exits a menu, or exits settings.
5 Right arrow button: Navigates through settings in the menus.
6 Back button: Returns to the previous menu.
7 Wireless light: The light is on when the 802.11 wireless feature is on.
8 Left arrow button: Navigates through settings in the menus.
Use the printer control panel 13
• When loading the trays and ADF, make sure the media is loaded correctly. For
more information, see Load media or Load an original in the automatic document
feeder (ADF).
• Do not overload the tray or ADF. For more information, see Load media or Load an
original in the automatic document feeder (ADF).
• To prevent jams, poor print quality, and other printing problems, avoid loading the
following media in the trays or ADF:
◦Multipart forms
◦Media that is damaged, curled, or wrinkled
◦Media with cutouts or perforations
◦Media that is heavily textured, embossed, or does not accept ink well
◦Media that is too lightweight or stretches easily
◦Media that contains staples or clips
NOTE: To scan, copy, or fax documents that contain pages that do not
conform to these guidelines, use the scanner glass. For more information, see
Load an original on the scanner glass.
Load an original on the scanner glass
You can copy, scan, or fax originals by loading them on the scanner glass.
NOTE: Many of the special features do not work correctly if the glass and lid
backing are not clean. For more information, see Maintain the printer.
To load an original on the scanner glass
Use these steps to load an original on the scanner glass.
1. Lift the scanner lid.
2. Load your original print-side down.
TIP: For more help on loading an original, refer to the engraved guides along
the edge of the glass.
Load an original on the scanner glass 19
3. Close the lid.
Load an original in the automatic document feeder (ADF)
You can copy, scan, or fax a document by placing it in the automatic document feeder
(ADF).
CAUTION: Do not load photos in the ADF; this might cause damage to your
photos. Use only media that is supported by the printer. For more information, see
Tips for selecting and using media.
NOTE: Only single-sided documents can be scanned, copied, or faxed using the
ADF. The ADF does not support double-sided documents.
NOTE: Some features, such as the Fit to Page copy feature, do not work when
you load your originals in the ADF. You must load your originals on the glass.
To load an original in the ADF
Use these steps to load a document in the ADF.
1. Load your original print-side up into the ADF.
a. If you are loading an original printed in portrait orientation, place the pages so
that the top edge of the document goes in first. If you are loading an original
printed in landscape orientation, place the pages so that the left edge of the
document goes in first.
b. Slide the media into the ADF until you hear a tone or see a message on the
display indicating that the loaded pages were detected.
TIP: For more help on loading originals in the ADF, refer to the diagram
engraved in the document feeder tray.
2. Slide the width guides inward until they stop at the left and right edges of the
media.
NOTE: Remove all originals from the document feeder tray before lifting the lid on
the printer.
Chapter 1
20 Get started
Load envelopes
To load envelopes
Use these instructions to load an envelope.
1. Lift the output tray.
2. Slide out the paper width guides in the input tray as far as possible.
3. Insert the envelopes print-side down and load according to the graphic. Make sure
the stack of envelopes does not exceed the line marking in the tray.
NOTE: Do not load envelopes while the printer is printing.
4. Slide the media guides in the tray until they touch the edge of the stack of
envelopes.
5. Lower the output tray.
6. Pull out the tray extender.
Load cards and photo paper
To load cards and photo paper
Use these instructions to load photo paper.
1. Lift the output tray.
2. Slide out the paper width guide in the input tray as far as possible.
Chapter 1
22 Get started
2 Print
Most print settings are automatically handled by the software application. Change the
settings manually only when you want to change print quality, print on specific types of
paper, or use special features. For more information about selecting the best print
media for your documents, see Select print media.
Choose a print job to continue:
Print documents
Print brochures
Print on envelopes
Print photos
Print on special and custom-size paper
Print borderless documents
Print documents
Follow the instructions for your operating system.
• Print documents (Windows)
• Print documents (Mac OS X)
TIP: This printer includes HP ePrint, a free service from HP that allows you to
print documents on your HP ePrint-enabled printer anytime, from any location,
without any additional software or printer drivers. For more information, see HP
ePrint.
28 Print
Print documents (Windows)
1. Load paper in the tray. For more information, see Load media.
2. On the File menu in your software application, click Print.
3. Make sure the printer you want to use is selected.
4. To change settings, click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Change the paper orientation on the Layout tab, and paper source, media type,
paper size, and quality settings on the Paper/Quality tab. To print in black and
white, click the Advanced button, and then change the Print in Grayscale option.
6. Click OK.
7. Click Print or OK to begin printing.
Print documents (Mac OS X)
1. Load paper in the tray. For more information, see Load media.
2. Select a paper size:
a. From the File menu in your software application, click Page Setup.
NOTE: If you do not see a Page Setup menu item, go to step 3.
b. Make sure the printer you want to use is selected in the Format For pop-up
menu.
c. Select the paper size from the Paper Size pop-up menu, and then click OK.
3. From the File menu in your software application, click Print.
4. Make sure the printer you want to use is selected.
5. Select the paper size from the Paper Size pop-up menu (if available).
6. Change the print settings for the option provided in the pop-up menus, as
appropriate for your project.
NOTE: If you do not see any options, click the disclosure triangle next to the
Printer pop-up menu or click Show Details.
7. Click Print to begin printing.
Print brochures
Follow the instructions for your operating system.
• Print brochures (Windows)
• Print brochures (Mac OS X)
TIP: This printer includes HP ePrint, a free service from HP that allows you to
print documents on your HP ePrint-enabled printer anytime, from any location,
without any additional software or printer drivers. For more information, see HP
ePrint.
Print brochures 29
Print photos
Do not leave unused photo paper in the input tray. The paper might start to curl, which
could impair the quality of your printout. Photo paper should be flat before printing.
Follow the instructions for your operating system.
• Print photos on photo paper (Windows)
• Print photos on photo paper (Mac OS X)
TIP: This printer includes HP ePrint, a free service from HP that allows you to
print documents on your HP ePrint-enabled printer anytime, from any location,
without any additional software or printer drivers. For more information, see HP
ePrint.
Print photos on photo paper (Windows)
1. Load paper in the tray. For more information, see Load media.
2. On the File menu in your software application, click Print.
3. Make sure the printer you want to use is selected.
4. To change settings, click the option that opens the printer Properties dialog box.
Depending on your software application, this option might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. On the Paper/Quality tab, select the appropriate photo paper type from the Media
drop-down menu.
6. AdvancedClick , and then select Best or Maximum DPI from the Output Quality
drop-down menu.
7. To print the photo in black and white, click the Grayscale drop-down menu, and
then select one of the following options:
•High-Quality Grayscale: uses all the available colors to print your photo in
grayscale. This creates smooth and natural shades of gray.
•Black Ink Only: uses black ink to print your photo in grayscale. The gray
shading is created by varying patterns of black dots, which might result in a
grainy image.
8. Click OK OK, and then click Print or to begin printing.
Print photos on photo paper (Mac OS X)
1. Load paper in the tray. For more information, see Load media.
2. Select a paper size:
a. From the File menu in your software application, click Page Setup.
NOTE: If you do not see a Page Setup menu item, go to step 3.
b. Make sure the printer you want to use is selected in the Format For pop-up
menu.
c. Select the paper size from the Paper Size pop-up menu, and then click OK.
3. From the File menu in your software application, click Print.
4. Make sure the printer you want to use is selected.
Chapter 2
32 Print
3 Scan
You can use the printer’s control panel to scan documents, photos, and other originals
and send them to a variety of destinations, such as a folder on a computer. You can
also scan these originals from your computer using either the HP software provided
with the printer or TWAIN-compliant or WIA-compliant programs.
When scanning documents, you can use the HP software to scan documents into
a format that you can search, copy, paste, and edit.
NOTE: The HP scanning software does not support TWAIN and WIA scanning on
computers running Mac OS X.
NOTE: Some scan functions are only available after you install the HP
recommended software.
TIP: If you have problems scanning documents, see Solve scan problems.
This section contains the following topics:
• Scan an original
• Scan using Webscan
• Scanning documents as editable text
Scan an original
This section contains the following topics:
NOTE: Your printer and computer must be connected and turned on.
NOTE: If you are scanning an original from the printer control panel or from your
computer using the HP printer software, the HP software provided with the printer
must be installed on your computer prior to scanning. In addition, on Windows
computers, the HP software must be running prior to scanning.
NOTE: If you are scanning a borderless original, load the original on the scanner
glass, not the ADF.
• Scan to a computer
Scan to a computer
To scan an original to a computer from the printer control panel
NOTE: If your printer is connected to a network and you are scanning to a
Windows computer, before you can scan from the control panel, you need to
enable scanning from the software. From the computer desktop, click Start, select
Programs or All Programs, select the folder for your HP printer, and then select
the option for your HP printer. Double-click Scanner Actions, double-click Manage
Scan to Computer, and then click Enable.
36 Scan
Use these steps to scan from the control panel.
1. Load your original print-side down in the right-front corner of the glass or in the
ADF. For more information, see Load an original on the scanner glass or Load an
original in the automatic document feeder (ADF).
2. Touch Scan, and then select Computer.
3. Make changes to scan options, if needed.
4. Touch Start Scan.
To scan an original from HP scanning software
1. Load your original print-side down in the right-front corner of the glass or in the
ADF. For more information, see Load an original on the scanner glass or Load an
original in the automatic document feeder (ADF).
2. On the computer, open the HP scanning software:
•Windows: From the computer desktop, click Start, select Programs or All
Programs, select the folder for your HP printer, and then select HP Scan.
•Mac OS X: Double-click the HP Scan 3 icon. This icon is located in the
Hewlett-Packard folder that is in the Applications folder at the top level of the
hard disk.
3. Select a scan shortcut. Make changes to the scan settings, if needed.
4. To start the scan, click Scan.
NOTE: Use the HP software to scan documents into editable text, a format that
allows you to search, copy, paste, and edit within the scanned document. Use this
format to edit letters, newspaper clippings, and many other documents. For more
information, see Scanning documents as editable text.
Scan using Webscan
Webscan is a feature of the embedded web server that lets you scan photos and
documents from your printer to your computer using a web browser. This feature is
available even if you did not install the printer software on your computer.
NOTE: If you are unable to open Webscan in the EWS, your network
administrator might have turned it off. For more information, contact your network
administrator or the person who set up your network.
For more information, see Embedded web server.
To scan using Webscan
1. Load your original print-side down in the right-front corner of the glass or in the
ADF. For more information, see Load an original on the scanner glass or Load an
original in the automatic document feeder (ADF).
2. Open the embedded web server. For more information, see Embedded web server.
3. Click the Scan tab, click Webscan in the left pane, change any settings, and then
click Start Scan.
Scan using Webscan 37
4 Copy
You can produce high-quality color and grayscale copies on a variety of paper types
and sizes.
NOTE: If you are copying a document when a fax arrives, the fax is stored in the
printer's memory until the copying finishes. This can reduce the number of fax
pages stored in memory.
This section contains the following topics:
• Copy documents
• Change copy settings
Copy documents
You can make quality copies from the printer control panel.
To copy documents
1. Make sure you have paper loaded in the main tray. For more information, see Load
media.
2. Place your original face down on the scanner glass or face up in the ADF. For more
information, see Load an original on the scanner glass or Load an original in the
automatic document feeder (ADF).
NOTE: If you are copying a photo, place the photo on the scanner glass face
down, as shown on the icon on the edge of the scanner glass.
3. Touch Copy.
4. Change any additional settings. For more information, see Change copy settings.
5. To start the copy job, touch Start Black or Start Color.
NOTE: If you have a color original, selecting Start Black produces a black-
and-white copy of the color original, while selecting Start Color produces a full-
color copy of the color original.
Change copy settings
You can customize copy jobs using the various settings available from the printer's
control panel, including the following:
• Number of copies
• Copy paper size
• Copy paper type
• Copy speed or quality
• Lighter/Darker settings
• Resizing originals to fit on different paper sizes
Copy 41
5 Fax
You can use the printer to send and receive faxes, including color faxes. You can
schedule faxes to be sent at a later time and set up speed-dials to send faxes quickly
and easily to frequently used numbers. From the printer control panel, you can also set
a number of fax options, such as resolution and the contrast between lightness and
darkness on the faxes you send.
NOTE: Before you begin faxing, make sure you have set up the printer correctly
for faxing. You might have already done this as part of the initial setup, by using
either the control panel or the HP software provided with the printer. You can verify
the fax is set up correctly by running the fax setup test from the control panel. For
more information on the fax test, see Test fax setup.
This section contains the following topics:
• Send a fax
• Receive a fax
• Set up speed-dial entries
• Change fax settings
• Fax and digital phone services
• Fax over Internet Protocol
• Use reports
Send a fax
You can send a fax in a variety of ways. Using the printer control panel, you can send
a black-and-white or color fax. You can also send a fax manually from an attached
phone. This allows you to speak with the recipient before sending the fax.
This section contains the following topics:
• Send a standard fax
• Send a standard fax from the computer
• Send a fax manually from a phone
• Send a fax using monitor dialing
• Send a fax from memory
• Schedule a fax to send later
• Send a fax to multiple recipients
• Send a fax in Error Correction Mode
Send a standard fax
You can easily send a single- or multiple-page black-and-white or color fax by using
the printer control panel.
NOTE: If you need printed confirmation that your faxes were successfully sent,
enable fax confirmation before sending any faxes.
Fax 43
TIP: You can also send a fax manually from a phone or by using monitor dialing.
These features allow you to control the pace of your dialing. They are also useful
when you want to use a calling card to charge the call and you have to respond to
tone prompts while dialing.
To send a standard fax from the printer control panel
1. Load your original print-side down in the right-front corner of the glass or in the
ADF. For more information, see Load an original on the scanner glass or Load an
original in the automatic document feeder (ADF).
2. Touch Fax.
3. Enter the fax number by using the keypad.
TIP: To add a pause in the fax number you are entering, touch * repeatedly,
until a dash (-) appears on the display.
4. Touch Start Black or Start Color.
If the printer detects an original loaded in the automatic document feeder, it sends
the document to the number you entered.
TIP: If the recipient reports issues with the quality of the fax you sent, you can
try changing the resolution or contrast of your fax.
Send a standard fax from the computer
You can send a document on your computer as a fax, without printing a copy and
faxing it from the printer.
NOTE: Faxes sent from your computer by this method use the printer’s fax
connection, not your Internet connection or computer modem. Therefore, make
sure the printer is connected to a working telephone line and that the fax function is
set up and functioning correctly.
To use this feature, you must install the printer software using the installation program
provided on the HP software CD provided with the printer.
Windows
1. Open the document on your computer that you want to fax.
2. On the File menu in your software application, click Print.
3. From the Name list, select the printer that has “fax” in the name.
4. To change settings (such as selecting to send the document as a black fax or
a color fax), click the button that opens the Properties dialog box. Depending on
your software application, this button might be called Properties, Options, Printer
Setup, Printer, or Preferences.
5. After you have changed any settings, click OK.
6. Click Print or OK.
7. Enter the fax number and other information for the recipient, change any further
settings for the fax, and then click Send Fax. The printer begins dialing the fax
number and faxing the document.
Chapter 5
44 Fax
4. If the recipient answers the telephone, you can engage in a conversation before
sending your fax.
NOTE: If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to transmit the fax.
5. When you are ready to send the fax, touch Start Black or Start Color.
NOTE: If prompted, select Send Fax.
If you were speaking with the recipient before sending the fax, inform the recipient
that they should press Start on their fax machine after they hear fax tones.
The telephone line is silent while the fax is transmitting. At this point, you can hang
up the telephone. If you want to continue speaking with the recipient, remain on the
line until the fax transmission is complete.
Send a fax using monitor dialing
Monitor dialing allows you to dial a number from the printer control panel as you would
dial a regular telephone. When you send a fax using monitor dialing, you can hear the
dial tones, telephone prompts, or other sounds through the speakers on the printer.
This enables you to respond to prompts while dialing, as well as control the pace of
your dialing.
TIP: If you are using a calling card and do not enter your PIN fast enough, the
printer might start sending fax tones too soon and cause your PIN not to be
recognized by the calling card service. If this is the case, you can create a speed
dial entry to store the PIN for your calling card. For more information, see Set up
speed-dial entries.
NOTE: Make sure the volume is turned on to hear a dial tone.
To send a fax using monitor dialing from the printer control panel
1. Load your originals. For additional information, see Load an original on the scanner
glass or Load an original in the automatic document feeder (ADF).
2. Touch Fax, and then touch Start Black or Start Color.
If the printer detects an original loaded in the automatic document feeder, you hear
a dial tone.
3. When you hear the dial tone, enter the number by using the keypad on the printer
control panel.
4. Follow any prompts that might occur.
TIP: If you are using a calling card to send a fax and you have your calling
card PIN stored as a speed dial, when prompted to enter your PIN, touch
(Speed Dial) to select the speed dial entry where you have your PIN
stored.
Your fax is sent when the receiving fax machine answers.
Send a fax from memory
You can scan a black-and-white fax into memory and then send the fax from memory.
This feature is useful if the fax number you are trying to reach is busy or temporarily
Chapter 5
46 Fax
unavailable. The printer scans the originals into memory and sends them once it is able
to connect to the receiving fax machine. After the printer scans the pages into memory,
you can immediately remove the originals from the document feeder tray or scanner
glass.
NOTE: You can only send a black-and-white fax from memory.
To send a fax from memory
1. Load your originals. For additional information, see Load an original on the scanner
glass or Load an original in the automatic document feeder (ADF).
2. Touch Fax, and then touch Settings.
3. Touch Scan and Fax.
4. Enter the fax number by using the keypad, touch (Speed Dial) to select
a speed dial, or touch (Call History) to select a previously dialed or received
number.
5. Touch Start Fax.
The printer scans the originals into memory and sends the fax when the receiving
fax machine is available.
Schedule a fax to send later
You can schedule a black-and-white fax to be sent within the next 24 hours. This
enables you to send a black-and-white fax late in the evening, when phone lines are
not as busy or phone rates are lower, for example. The printer automatically sends
your fax at the specified time.
You can only schedule one fax to be sent at a time. You can continue to send faxes
normally, however, while a fax is scheduled.
NOTE: You can only send scheduled faxes in black-and-white.
To schedule a fax from the printer control panel
1. Load your originals. For additional information, see Load an original on the scanner
glass or Load an original in the automatic document feeder (ADF).
2. Touch Fax, and then touch Settings.
3. Touch Send Fax Later.
4. Enter the send time by touching (up arrow) and (down arrow), touch AM or
PM, and then select Done.
5. Enter the fax number by using the keypad, touch (Speed Dial) to select
a speed dial, or touch (Call History) to select a previously dialed or received
number.
6. Touch Start Fax.
The printer scans all pages and the scheduled time appears on the display. The fax
is sent at the scheduled time.
Send a fax 47
To cancel a scheduled fax
1. Touch the Send Fax Later message on the display.
– OR –
Touch Fax, and then select Fax Options or Fax Settings.
2. Touch Cancel Scheduled Fax.
Send a fax to multiple recipients
You can send a fax to multiple recipients at once by grouping individual speed dial
entries into group speed dial entries.
To send a fax to multiple recipients using group speed dial
1. Load your originals. For additional information, see Load an original on the scanner
glass or Load an original in the automatic document feeder (ADF).
2. Touch Fax, touch (Speed Dial), and then select the recipient group.
3. Touch Start Black.
If the printer detects an original loaded in the automatic document feeder, it sends
the document to each number in the group speed dial entry.
NOTE: You can only use group speed dial entries to send faxes in black and
white, because of memory limitations. The printer scans the fax into memory
then dials the first number. When a connection is made, it sends the fax and
dials the next number. If a number is busy or not answering, the printer follows
the settings for Busy Redial and No Answer Redial. If a connection cannot be
made, the next number is dialed and an error report is generated.
Send a fax in Error Correction Mode
Error Correction Mode (ECM) prevents loss of data due to poor phone lines by
detecting errors that occur during transmission and automatically requesting
retransmission of the erroneous portion. Phone charges are unaffected, or might even
be reduced, on good phone lines. On poor phone lines, ECM increases sending time
and phone charges, but sends the data much more reliably. The default setting is On.
Turn ECM off only if it increases phone charges substantially, and if you can accept
poorer quality in exchange for reduced charges.
Before turning the ECM setting off, consider the following. If you turn ECM off:
• The quality and transmission speed of faxes you send and receive are affected.
• The Fax Speed is automatically set to Medium.
• You can no longer send or receive faxes in color.
To change the ECM setting from the control panel
1. From the Home screen, touch (right arrow), and then select Setup.
2. Touch Fax Setup, and then select Advanced Fax Setup.
3. Select Error Correction Mode.
4. Select On or Off.
Chapter 5
48 Fax
To set up Fax to Mac (Mac OS X)
1. Open HP Utility. For more information, see HP Utility (Mac OS X).
2. Click the Applications icon on the HP Utility toolbar.
3. Double-click HP Setup Assistant, and then follow the on-screen instructions.
Modify Fax to PC and Fax to Mac settings
You can update the Fax to PC settings from your computer at any time from the Digital
Fax Setup Wizard. You can update the Fax to Mac settings from the HP Utility.
You can turn off Fax to PC or Fax to Mac and disable printing faxes from the printer's
control panel.
To modify settings from the printer’s control panel
1. Touch (right arrow), and then touch Setup.
2. Touch Fax Setup, touch Basic Fax Setup, and then touch Fax to PC.
3. Select the setting that you want to change. You can change the following settings:
• View PC hostname: View the name of the computer that is set up to
administer Fax to PC or Fax to Mac.
• Turn Off: Turn off Fax to PC or Fax to Mac.
NOTE: Use the HP software on your computer to turn on Fax to PC or Fax
to Mac.
• Disable Fax Print: Choose this option to print faxes as they are received. If you
turn off printing, color faxes will still print.
To modify settings from the HP software (Windows)
1. From the computer desktop, click Start, select Programs or All Programs, select
the folder for your HP printer, and then select the option for your HP printer.
2. Double-click Fax Actions, and then double-click Digital Fax Setup Wizard.
3. Follow the onscreen instructions.
To modify settings from the HP software (Mac OS X)
1. Open HP Utility. For more information, see HP Utility (Mac OS X).
2. Click the Applications icon on the HP Utility toolbar.
3. Double-click HP Setup Assistant, and then follow the on-screen instructions.
Turn off Fax to PC or Fax to Mac
1. Touch (right arrow), and then touch Setup.
2. Touch Fax Setup, touch Basic Fax Setup, and then touch Fax to PC.
3. Touch Turn Off.
Set up speed-dial entries
You can set up frequently used fax numbers as speed-dial entries. This lets you dial
those numbers quickly by using the printer’s control panel.
Set up speed-dial entries 55
• Set the fax speed
• Set the fax sound volume
Configure the fax header
The fax header prints your name and fax number on the top of every fax you send. HP
recommends that you set up the fax header by using the HP software provided with the
printer. You can also set up the fax header from the printer control panel, as described
here.
NOTE: In some countries/regions, the fax header information is a legal
requirement.
To set or change the fax header
1. Touch (right arrow), and then touch Setup.
2. Touch Fax Setup, and then touch Basic Fax Setup.
3. Touch Fax Header.
4. Enter your personal or company name, and then touch Done.
5. Enter your fax number, and then touch Done.
Set the answer mode (Auto answer)
The answer mode determines whether the printer answers incoming calls.
• Turn on the Auto Answer setting if you want the printer to answer faxes
automatically. The printer answers all incoming calls and faxes.
• Turn off the Auto Answer setting if you want to receive faxes manually. You must
be available to respond in person to the incoming fax call or else the printer does
not receive faxes.
To set the answer mode
1. Touch (right arrow), and then touch Setup.
2. Touch Fax Setup, and then touch Basic Fax Setup.
3. Touch Auto Answer, and then select On or Off.
Set the number of rings before answering
If you turn on the Auto Answer setting, you can specify how many rings occur before
incoming calls are automatically answered.
The Rings to Answer setting is important if you have an answering machine on the
same phone line as the printer, because you want the answering machine to answer
the phone before the printer does. The number of rings to answer for the printer should
be greater than the number of rings to answer for the answering machine.
For example, set your answering machine to a low number of rings and the printer to
answer in the maximum number of rings. (The maximum number of rings varies by
country/region.) In this setup, the answering machine answers the call and the printer
Chapter 5
58 Fax
5. A message appears stating that this setting should not be changed unless you
have multiple numbers on the same telephone line. Touch Yes to continue.
6. Do one of the following:
• Touch the ring pattern assigned by your telephone company to fax calls.
- Or -
• Touch Ring Pattern Detection, and then follow the instructions on the printer’s
control panel.
NOTE: If the Ring Pattern Detection feature cannot detect the ring pattern or if
you cancel the feature before it finishes, the ring pattern is automatically set to
the default, which is All Rings.
NOTE: If you are using a PBX phone system ring patternsthat has different
for internal and external calls, you must call the fax number from an external
number.
Set the dial type
Use this procedure to set tone-dialing or pulse-dialing mode. The factory-set default is
Tone. Do not change the setting unless you know that your phone line cannot use tone
dialing.
NOTE: The pulse-dialing option is not available in all countries/regions.
To set the dial type
1. Touch (right arrow), and then touch Setup.
2. Touch Fax Setup, and then touch Basic Fax Setup.
3. Touch (down arrow), and then touch Tone or Pulse Dialing.
4. Touch to select Tone Dialing or Pulse Dialing.
Set the redial options
If the printer was unable to send a fax because the receiving fax machine did not
answer or was busy, the printer attempts to redial based on the settings for the busy-
redial and no-answer-redial options. Use the following procedure to turn the options on
or off.
• Busy redial: If this option is turned on, the printer redials automatically if it receives
a busy signal. The factory-set default for this option is On.
• No answer redial: If this option is turned on, the printer redials automatically if the
receiving fax machine does not answer. The factory-set default for this option is
Off.
To set the redial options
1. Touch (right arrow), and then touch Setup.
2. Touch Fax Setup, and then touch Advanced Fax Setup.
3. Touch Busy Redial or No Answer Redial, and then select the appropriate options.
Chapter 5
60 Fax
Set the fax speed
You can set the fax speed used to communicate between your printer and other fax
machines when sending and receiving faxes.
If you use one of the following, setting the fax speed to a slower speed might be
required:
• An Internet phone service
• A PBX system
• Fax over Internet Protocol (FoIP)
• An integrated services digital network (ISDN) service
If you experience problems sending and receiving faxes, try using a lower Fax Speed.
The following table provides the available fax speed settings.
Fax speed setting Fax speed
Fast v.34 (33600 baud)
Medium v.17 (14400 baud)
Slow v.29 (9600 baud)
To set the fax speed
1. Touch (right arrow), and then touch Setup.
2. Touch Fax Setup, and then touch Advanced Fax Setup.
3. Touch Fax Speed.
4. Touch to select an option.
Set the fax sound volume
Use this procedure to increase or decrease the volume of the fax sounds.
To set the fax sound volume
1. Touch (right arrow), and then touch Setup.
2. Touch Fax Setup, and then touch Basic Fax Setup.
3. Touch Fax Sound Volume.
4. Touch to select Soft, Loud, or Off.
Fax and digital phone services
Many telephone companies provide their customers with digital phone services, such
as the following:
• DSL: A Digital subscriber line (DSL) service through your telephone company.
(DSL might be called ADSL in your country/region.)
• PBX: A private branch exchange (PBX) phone system.
• ISDN: An integrated services digital network (ISDN) system.
• FoIP: A low-cost phone service that allows you to send and receive faxes with your
printer by using the Internet. This method is called Fax over Internet Protocol
(FoIP). For more information, see Fax over Internet Protocol.
Fax and digital phone services 61
6 Web Services
The printer offers innovative, web-enabled solutions that can help you quickly access
the Internet, obtain documents, and print them faster and with less hassle—and all
without using a computer.
NOTE: To use these web features, the printer must be connected to the Internet
using a wireless connection. You cannot use these web features if the printer is
connected using a USB cable.
This section contains the following topics:
• What are Web Services?
• Set up Web Services
• Use Web Services
• Remove Web Services
What are Web Services?
The printer includes the following Web Services:
HP ePrint
HP ePrint is a free service from HP that allows you to print to your HP ePrint-enabled
printer anytime, from any location. It’s as simple as sending an email to the email
address assigned to your printer when you enable Web Services on the printer. No
special drivers or software are needed. If you can send an email, you can print from
anywhere, using HP ePrint.
Once you have signed up for an account on ePrintCenter, you can sign in to view your
HP ePrint job status, manage your HP ePrint printer queue, control who can use your
printer’s HP ePrint email address to print, and get help for HP ePrint.
Printer Apps
Printer Apps allow you to easily locate and print preformatted web content, directly
from your printer. You can also scan and store your documents digitally on the Web.
Printer Apps provide a wide range of content, from store coupons to family activities,
news, travel, sports, cooking, photos, and many more. You can even view and print
your online images from popular photo sites
Certain Printer Apps also allow you to schedule the delivery of app content to your
printer.
Pre-formatted content designed specifically for your printer means no cut-off text and
pictures and no extra pages with only one line of text. On some printers, you can also
choose paper and print quality settings on the print preview screen.
All without even having to turn on your computer!
66 Web Services
If you are concerned about providing this anonymous information, you can make this
information inaccessible by turning off the memory chip's ability to collect the printer's
usage information:
To turn off usage information collection
1. On the printer control panel, touch (right arrow), and then touch Setup.
2. PreferencesSelect , and then touch Cartridge Chip Information.
3. Touch OK to turn off usage information collection.
NOTE: If you turn off the memory chip's ability to collect the printer's usage
information, you can still continue to use the cartridge in the HP printer.
Usage information collection 75
Copies are blank
• Check the media
The media might not meet Hewlett-Packard media specifications (for example, the
media is too moist or too rough). For more information, see Media specifications.
• Check the settings
The contrast setting might be set too light. On the printer control panel, touch
Copy, touch Lighter Darker, and then use the arrows to create darker copies.
• Check the trays
If you are copying from the automatic document feeder (ADF), make sure that the
originals have been loaded correctly. For more information, see Load an original in
the automatic document feeder (ADF).
Documents are missing or faded
• Check the media
The media might not meet Hewlett-Packard media specifications (for example, the
media is too moist or too rough). For more information, see Media specifications.
• Check the settings
The quality setting of Fast (which produces draft-quality copies) might be
responsible for the missing or faded documents. Change to the Normal or Best
setting.
• Check the original
◦The accuracy of the copy depends on the quality and size of the original. Use
the Copy menu to adjust the brightness of the copy. If the original is too light,
the copy might not be able to compensate, even if you adjust the contrast.
◦Colored backgrounds might cause images in the foreground to blend into the
background, or the background might appear in a different shade.
◦If you are copying a borderless original, load the original on the scanner glass,
not the ADF. For more information, see Load an original on the scanner glass.
◦If you are copying a photo, be sure to load it on the scanner glass as indicated
by the icon on the scan bed.
Size is reduced
• The reduce/enlarge or other copy feature might have been set from the printer
control panel to reduce the scanned image. Check the settings for the copy job to
make sure that they are for normal size.
• The HP software settings might be set to reduce the scanned image. Change the
settings, if needed. For more information, see the onscreen Help for the HP
software.
Chapter 8
94 Solve a problem
Produkt Specifikationer
| Mærke: | HP |
| Kategori: | Printer |
| Model: | Officejet H711a |
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