OKI B4545 MFP Manual

OKI Printer B4545 MFP

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B4545 MFP User’s Guide

Document Information ________________________________

B4545 MFP User’s Guide

P/N 59387801, Revision 1.3

October, 2006

Disclaimer__________________________________________

Every effort has been made to ensure that the information in this document is

complete, accurate, and up-to-date. The manufacturer assumes no responsibility

for the results of errors beyond its control. The manufacturer also cannot guarantee

that changes in software and equipment made by other manufacturers and referred

to in this guide will not affect the applicability of the information in it. Mention of

software products manufactured by other companies does not necessarily

constitute endorsement by the manufacturer .

While all reasonable efforts have been made to make this document as accurate and

helpful as possible, we make no warranty of any kind, expressed or implied, as to

the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the web site:

http://www.okiprintingsolutions.com

Trademark Information _______________________________

Oki and Microline are registered trademarks of Oki Electric Industry Company Ltd.

Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc.

ENERGY STAR is a trademark of the United States Environmental Protection

Agency.

Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard

Company.

Microsoft, MS-DOS and Windows are either registered trademarks or trademarks of

Microsoft Corporation in the United States and/or other countries.

Other product names and brand names are registered trademarks or trademarks of

their proprietors.

Regulatory Information _______________________________

As an ENERGY STAR® Program Participant, the manufacturer has

determined that this product meets the ENERGY STAR guidelines

for energy efficiency. ENE_crt_b_p.jpg

WELCOME

You have just acquired a new generation communications terminal from Oki Data

and we congratulate you on your choice.This multi-function terminal is capable of

faxing, printing and scanning and furthermore can be used for Internet

communications. Your terminal will meet all your professional requirements.

This User's Manual presents the following model:

It combines power, user-friendliness and simplicity thanks to its navigator, its

multitask access and its direct access directory.

Providing access to the Internet, your terminal lets you, depending on model:

• send and receive faxes to E-mails thanks to the Fax to E-mail function

• send and receive E-mails

You can also print to PCL® 6 and SGScript 3 formats (emulation of Postscript®

level 3 language).

We strongly encourage you to spend a little time reading this Manual, so that you

can use the numerous features of your terminal in the best possible manner.

List of accessories1

The following additional accessories are available for these models:

• Directory card.

• 500-page paper tray

• Duplex unit

Consumables

Refer to the last page of this user manual for the references.

Model Equipment

B4545 MFP

• Duplex unit scanner color

• Fax Modem

• 20 ppm Black & White laser printer

• 250 sheet paper tray

• USB Interface

• Parallel Interface

• LAN 10/100 Base T

• Companion Suite Pro PC

• Paper Port 9

1. The list of accessories is subject to change without prior notice.

B4545 MFP User’s Guide

Contents

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Installing your terminal . . . . . . . . . . . . . . . . . . . . . . . . 9

Installation requirements . . . . . . . . . . . . . . . . . . . . .9

Unpacking the box. . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Unpacking the optional paper tray . . . . . . . . . . . . . . . . 12

Unpacking the duplex unit (optional) . . . . . . . . . . . . . . 13

Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Installing the removeable parts. . . . . . . . . . . . . . . . . . 15

Installing the scanner paper tray . . . . . . . . . . . . . . .15

Installing the printer output stacker . . . . . . . . . . . . .16

Installing the printer paper tray . . . . . . . . . . . . . . . .16

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Adjusting the original document output tray . . . . . . .19

Loading paper in manual mode . . . . . . . . . . . . . . . .19

Installing the second paper tray (optional) . . . . . . . .20

Installing the Duplex unit (optional) . . . . . . . . . . . . .22

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Telephone and LAN connection . . . . . . . . . . . . . . . .26

Power line connection and switch on . . . . . . . . . . . .26

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Navigation methods. . . . . . . . . . . . . . . . . . . . . . . . . . 27

Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Access to functions . . . . . . . . . . . . . . . . . . . . . . . . .30

Guide to function list . . . . . . . . . . . . . . . . . . . . . . . . . 31

Setting your terminal . . . . . . . . . . . . . . . . . . . . . 38

Main settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Before transmission . . . . . . . . . . . . . . . . . . . . . . . .38

Before reception . . . . . . . . . . . . . . . . . . . . . . . . . .43

Technical parameters . . . . . . . . . . . . . . . . . . . . . . .47

Local Area Network (LAN) settings. . . . . . . . . . . . . . . . 50

Local network settings . . . . . . . . . . . . . . . . . . . . . .50

Message service and the Internet . . . . . . . . . . . . . . . . 53

Initialization parameters . . . . . . . . . . . . . . . . . . . . .54

Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

B4545 MFP User’s Guide

Internet Connection . . . . . . . . . . . . . . . . . . . . . . . .60

Deactivating the Internet function . . . . . . . . . . . . . .61

Message service and the LAN . . . . . . . . . . . . . . . . . . . 61

Initialization parameters . . . . . . . . . . . . . . . . . . . . .61

Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Creating contact record . . . . . . . . . . . . . . . . . . . . . . . 65

Adding a record . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Creating contact lists . . . . . . . . . . . . . . . . . . . . . . . . . 66

Adding a list . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Adding or deleting a number from the list . . . . . . . . .68

Consulting a record or a list . . . . . . . . . . . . . . . . . . . . 68

Modifying a record or a list . . . . . . . . . . . . . . . . . . . . . 68

Deleting a record or a list . . . . . . . . . . . . . . . . . . . . . . 69

Printing the directory . . . . . . . . . . . . . . . . . . . . . . . . . 69

Importing a directory . . . . . . . . . . . . . . . . . . . . . . . . . 69

The file structure . . . . . . . . . . . . . . . . . . . . . . . . . .69

Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Exporting a directory . . . . . . . . . . . . . . . . . . . . . . . . . 71

LDAP server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Accessing server contacts . . . . . . . . . . . . . . . . . . . .73

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Document depositing . . . . . . . . . . . . . . . . . . . . . . .74

Choosing the resolution/contrast . . . . . . . . . . . . . . .75

Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Transmission over the

Public Switched Telephone Network (PSTN) . . . . . . . .78

Transmission over the Internet . . . . . . . . . . . . . . . .81

Transmission waiting queue . . . . . . . . . . . . . . . . . .85

Cancelling a transmission in progress . . . . . . . . . . . .87

Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Reception over the

Public Switched Telephone Network (PSTN) . . . . . . . .87

Reception over the Internet . . . . . . . . . . . . . . . . . . .87

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Local copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

B4545 MFP User’s Guide

Specific copy settings . . . . . . . . . . . . . . . . . . . . . . .89

Local Copy Menu . . . . . . . . . . . . . . . . . . . . . . . . . .92

Description of ID CARD MODE . . . . . . . . . . . . . . . . .97

Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Other functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Printing the functions list . . . . . . . . . . . . . . . . . . . 103

Printing the terminal settings . . . . . . . . . . . . . . . . . 103

Font printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Deposit and polling . . . . . . . . . . . . . . . . . . . . . . . . 104

Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Department code. . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Function management by the administrator . . . . . . 110

Use of the department codes by a department . . . . 114

Charge code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Entering the charge code . . . . . . . . . . . . . . . . . . . 114

USB memory key . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Use of the USB memory key . . . . . . . . . . . . . . . . . 116

Print your documents . . . . . . . . . . . . . . . . . . . . . . 116

Delete your files located in the key . . . . . . . . . . . . . 117

Analyse the USB memory key content . . . . . . . . . . 118

Save a document on a USB memory key . . . . . . . . . 118

Mail box (MBX FAX) . . . . . . . . . . . . . . . . . . . . . . . . . 119

MBX management . . . . . . . . . . . . . . . . . . . . . . . . 121

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Replacing the consumables (toner and drum) . . . . . 125

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Servicing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Scanner calibration . . . . . . . . . . . . . . . . . . . . . . . 138

Incidents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Communication errors . . . . . . . . . . . . . . . . . . . . . 138

Printer errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Scanner incidents . . . . . . . . . . . . . . . . . . . . . . . . . 147

B4545 MFP User’s Guide

Miscellaneous incidents . . . . . . . . . . . . . . . . . . . . . 148

Terminal packing and transportation . . . . . . . . . . . 149

Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Unit characteristics . . . . . . . . . . . . . . . . . . . . . . . . 150

Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Service and Support . . . . . . . . . . . . . . . . . . . . . 154

Console

1. Key. Stops current printing

2. Key. Help in terminal use.

3. Key. Local photocopy.

4. Key. Reduce or enlarge.

Key. Scan to PC / scan to FTP.

6. Key. Scan to e-mail (send an

Internet fax).

7. Key. Duplex print

8. Key. Selection of color mode.

9. Key. Scan resolution.

10. Key. Contrast setting.

11. Scan resolution mode (Fine, SFine, Photo).

12. Icon. Line status.

* On : communication in progress.

* Flashing : communication setting

up.

13. Icon. Color mode selected.

14. Indicator. Duplex print status.

* On : duplex mode activated

* Out : duplex

mode deactivated.

15. Indicator. Toner Status.

* On : end of toner.

* Flashing : near the end of toner.

16. Indicator. Printer paper jam.

17. Icon. Fax Reception

* On : reception possible.

* Flashing : non-printed document(s)

in memory or being received

* Off : reception impossible.

18. Digital keyboard.

19. Alphabetical keyboard.

20.

Key. Deletes the character to the left

of the cursor.

21. Key. Input or line feed.

22. Key. Access to special characters

23. Key. Shift.

24. Key. Send fax.

25.

. Key. Validates displayed selection.

26. Key. Access the menu and move

down through the menus.

27.

Key. Return to previous menu and

correction of text.

28. Key. Move up through the menus.

29. Key. Stops current operation.

30. Key. Access to directory and quick

dial numbers.

31. Key. Line manual connection, listen

for tone during fax sending (Fax model).

32. Key. Multiple contact sending

(fax, e-mail or SMS).

33. Key. Send an SMS. This feature is

not available.



INSTALLATION

Installing your terminal

Installation requirements

A proper location helps to ensure that your printer provides you with the long

service life for which it is designed. Double-check to make sure that the location

you select has the following characteristics.

• Choose a location that is well ventilated.

• Make sure that you do not block the aeration grill located on the left side of the termi-

nal. When installing the terminal close to a wall, make sure that the distance between

the wall and the rear. Left hand side of the terminal is at least 10 inches

(25 centimetres), to make opening of the cover easier and so as not to block the aera-

tion grill of the terminal.

• Make sure there is no chance of ammonia or other organic gasses being generated in

the area.

Installation

• The grounded power outlet (refer to the safety instructions in the Safety section) you

plan to connect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas

subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or

other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer.

Operating Environment

The following describes the operating environment required when using the

printer:

• Temperature: 10°C to 35°C (50°F to 95°F) with maximum fluctuation of 10°C (18°F)

per hour.

• Humidity: 20% to 80% (no condensation) with maximum fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the

terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A

damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of

electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage

the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage cir-

cuit, which create the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates

the danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communica-

tions cables of any other electrical equipment. Also make sure that cords and cables do

not get into the terminal’s mechanism. Any of these conditions create the danger of

malfunction and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into

the terminal through its vents or other openings. Such objects create the danger of fire

or electrical shock.

Installation

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can

occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off,

unplug the power cord, and contact your dealer. Failure to take this immediate action creates the

danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or noise,

immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action

creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other printer: the

ink or toner deposited on that paper might damage the printing system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount

of ozone is generated during normal operation of this terminal. Because of this, an

unpleasant odor may result when the printer is used for extensive printing in a poorly

ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the

terminal in a well-ventilated area.

Unpacking the box

+Take the protection profiles, the packing material and the terminal out of the

shipping box.

+Check that the following parts are in the box.

1 Installation Guide

2 Terminal

3 Document Feeder

4 Power Cord

5 Printer Output

Stacker

6 Phone Line Cord

7 CD-ROM

8 Image Drum

Cartridge

9 Toner Cartridge

10 Printer Paper Tray

123

Installation

Unpacking the optional paper tray

+Remove the plastic bags and check for the parts illustrated below.

1 Paper Tray

2 Mechanical

unit paper

tray

3 Cardboard

box

Installing the

optional paper

tray (refer to

paragraph

Installing the

second paper

tray

(optional),

page 20)

Installation

Unpacking the duplex unit (optional)

+ Remove the plastic bags and check for the parts illustrated below.

1 Duplex Unit

2 Cardboard Box

+Installing the Duplex

unit (refer to

paragraph

Installing the

Duplex unit

(optional),

page 22).

Installation

Description

1 Adjustable

Paper Guide

2 Scroll Scanner

(ADF)

3 Console

4 Printer

5 Second Paper

Tray (Optional)

[500 pages]

6 Printer Paper

Feed Tray

7 Manual Paper

Feed Tray

8 Printer Output

Stacker

9 USB Port

10 Chip Card

Reader

11 Access handle,

Flatbed Scanner

12 Original

document

output stacker

13 Document Feed

Tray for

scanning

1B Parallel PC port

2B USB Port

3B LAN cable

socket

4B Telephone cable

socket

5B Toner Cartridge

6B Image Drum

Cartridge

7B Telephone Cord

8B Power Cord

9B Power Socket

10B On/Off Button

6B 7B

10B

Installation

Installing the removeable parts

This section details the installation of the terminal’s removable parts.

Installing the scanner paper tray

+Secure the document feeder by fitting the two clips (B A) in the notches ( ) provided

for this purpose.

Installation

Installing the printer output stacker

+Insert the two clips (B A) of the stacker into the notches ( ) provided for this

purpose.

Installing the printer paper tray

+Hold the tray in front of the printer (as shown in the drawing). Align the tabs

in the tray with the notches in the printer. Slowly press the tray into the

printer until it snaps into place.

Installation

Loading paper

+Remove the cover from the printer paper tray.

+ Press the paper size guide inside the tray on the right, in order to push both paper

size guides to the left or to the right.

+Put a stack of paper into the tray (do not put in more than 250 pages). In case of

letterhead paper, be sure to place the paper printed side up.

+ Secure the stack of paper by pushing the paper size guides against the right and

left edges of the stack.

Caution - Do not add paper to the tray while the terminal is printing

Installation

+Replace the printer paper tray cover.

Paper useable in the printer :

Printer paper tray 16 to 24 lb (60 to 90 g/m 2)

Manual feed 16 to 43 lb. (60 to 160 g/m 2)

Installation

Adjusting the original document output tray

+Depending on the size of paper to scan, Letter or LGAL (LEGAL), adjust the supply

stop.

Loading paper in manual mode

When printing on special paper, such as 16 to 43 lb. ( 60 160 to g/m 2) maximum color

paper or transparent file (laser printer compatible), you should load the paper manually,

up to 10 sheets maximum. Insert your sheet of paper or film between the two feed

guides 1 and 2 located on the paper tray cover until it stops in the printer.

+Adjust to the size of the paper or film using the paper size guide 1 or 2.

Installation

Installing the second paper tray (optional)

1. Remove the second paper

cassette unit and tray 2 from

their packaging, including the

protective tape used to hold the

various components in place.

2. Position the printer above the additional

paper tray unit. Align the coupling pins of

the additional paper tray unit with the

corresponding notches in the bottom of the

printer.

3. Remove the paper tray cover. 4. Press the support plate located on the

paper tray until it locks into position.

Installation

Remark : always hold the paper tray with both hands when removing it or putting it back

into the additional paper unit.

5. Put a stack of 500 paper sheets,

maximum, into the paper tray,

making sure to always position

the paper so that the up-side,

when the paper is packed, is

always facing up.

6. Put the cover back onto the tray, and

insert the paper tray into the additional

paper unit.

Installation

Installing the Duplex unit (optional)

After installation and connection, the duplex unit will enable you to print, receive

faxes or print local photocopies in duplex mode.

+Switch off your terminal and pull out the mains plug.

+Take the duplex unit out of its box and remove the protective film.

+Remove the connector cover (C) to obtain access to the connector.

Installation

+Clip the connector of the flat cable (E D) of the duplex unit in the connector ( ) located

at the bottom left hand side of the terminal.

+Insert the two plastic clips (B A) in the two slots ( ) provided for this purpose.

+Hold the module in its housing, tip the access door to the two blue-colored locking

clips backwards.

Installation

+Hold the duplex unit in position and press the two blue colored clips firmly,

one after the other, (A) while rotating them ¼ of a turn clockwise, to lock

the duplex unit to the back of your terminal.

+Once the module is locked in position, close the door. The module is now

ready to operate.

+Reconnect the mains plug and power the terminal using the mains switch

located on the left hand side.

Installation

Connections

+Make sure the On/Off switch is in position o (Off).

Légende du schéma :

A : Parallel port

B : USB Port

C : LAN socket

D : Telephone line socket

E : Power cord recepticle

F : Telephone line

G : Power cord

Installation

Telephone and LAN connection

+Plug the end of the telephone line (F D) into the terminal socket ( ) and the

other end into the wall telephone socket.

+ LAN connection (depending on model). Plug end of the LAN cord (as

provided by your network administrator) into the socket (C) of your terminal

and the other end into your local network port dedicated to your terminal.

Power line connection and switch on

Caution - Refer to safety procedures in the chapter on Safety.

+Plug the end of the mains power cord (G E) into the socket ( ) of the terminal

and the other end in the wall outlet.

+Set the On/Off switch to position "I" (On).

After a few seconds, when the printer has warmed up, the date and time will

appear. To adjust the language and time of your terminal, refer to paragraph

Setting your terminal, page 38.

G ETTING STARTED

N AVIGATION METHODS

PRESENTATION

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 4 keys

and allows you to move

within the menus available on your terminal.

Getting started

Moving within the menus

To Use key Symbol used

Enter the main menu and move

down through the menus. 

Select the next line in a menu. 

Select the previous line in a menu. 

Validate the current selection. OK

Return to the previous menu. C

Confirm and exit from the current

menu.

Exit without confirming from the

current menu.

Getting started

Moving within a data entry field

The display screen

The screen has two lines of 16 characters.

The cursor shows the line you selected.

For menus with more than two choices, use the arrows   or of

the navigator to obtain the next (hidden) lines of the menu (3,4,

etc.).

To Use key Symbol used

Move to the right. 

Move to the left. 

Confirm your entry. OK

Delete a character by moving the

cursor to the left. C

Confirm your entry and return to

the initial screen.

1 DIRECTORY

2 SETUP

Getting started

A CCESS TO FUNCTIONS

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

Menu-driven access

You can print the guide to find out the number of a function by

pressing the key or by scrolling through the menus, as indicated

below.

+Press the  key, the functions menu appear.

+Use the or  navigator arrows to move the cursor in front

of the required function.

+Validate your choice by pressing OK.

+When in the selected menu, use the  or  navigator arrows

to move the cursor in front of the required sub-function.

+Validate your choice by pressing OK.

Caution - The Duplex version cannot be used to print the guide.

Therefore it can only be printed on one side.

Direct access by number

You may print the functions list to find out the number of a function.

From the stand-by mode:

+Press the  key, enter the number of the required

function and validate your choice by pressing OK.

1 DIRECTORY

2 SETUP

3 FAX

5 PRINT

51 FUNCTIONS

LIST

52 LOGS

Getting started

G UIDE TO FUNCTION LIST

MAIN MENU 1: DIRECTORY

Functions Function description Page

11 OK - NEW CONTACT Enter a new contact in the directory p. 65

12 OK - NEW LIST Enter a relay broadcast list p. 67

13 OK - MODIFY Modify a record or a list p. 68

14 OK - CANCEL Delete a record or a list p. 69

15 OK - PRINT Print the directory p. 69

16 OK - SAVE/LOAD Store the directory on a chip card p. 64

161 OK SAVE Save the directory to a chip card p. 64

162 OK L OAD Load the directory from a chip card p. 64

17 OK - IMPORTATION Enable directory importation by e-mail A

A.Inaccessible if Menu 91 SUPPLIER is on WITHOUT ACCESS

p. 71

18 OK - EXPORTATION Export the directory by e-mail A p. 71

19 OK - LDAP SERVER Access to a directory server p. 72

191 OK ADDRESS IP address or server name p. 72

192 OK I DENTIFIER Connection identifier p. 72

193 OK P ASSWORD Connection password p. 72

194 OK DN BASE Search database p. 72

195 OK PORT Connection port p. 72

MAIN MENU 2: SETUP

Functions Function description Page

21 OK - DATE/TIME Enter the date and the time p. 39

211 OK MODIFY Modifying the date and time p. 39

212 OK AUTO ADJUST

Automatic changeover between summer and

winter time

p. 39

22 OK - NUMBER / NAME Enter your name and your number p. 40

23 OK - SEND Transmission settings p. 31

231 OK S END REPORT Choose to print the communication report p. 42

232 OK M .EMORY SEND Send from feeder or memory p. 42

233 OK E CO PER. Set the economy period p. 43

24 OK - RECEPTION Reception settings p. 44

241 OK R EC. PAPER Accept reception without paper p. 44

242 OK N BR OF COPIES Number of copies of received documents p. 44

243 OK PC RECEPT. Choice for PC reception p. 45

244 OK D UPLEX Received fax printing in Recto /Verso mode p. 46

245 OK R EDUCTION Reduction of received fax p. 46

2451 OK A UTOMATIC Automatic reduction of the received faxes p. 46

2452 OK FIXED Reduction with a coefficient p. 46

25 OK - NETWORKS Setting networks p. 40

251 OK T EL. NETWORK Ajust tel. network settings p. 40

2511 OK N ETWORK TYPE Selection of network type p. 40

252 OK PREFIX Activate the dialing prefix p. 41

2521 OK S IZE NUMBER Minimum size number to be send with

prefix p. 41

Getting started

2522 OK P -REFIX SET

TING Setting dialing prefix p. 41

253 OK - LOCAL NETWORK LAN parameters settings p. 51

2531 OK CONFIGURATION Manual configuration p. 51

2532 OK IP ADDRESS Fax IP address p. 51

2533 OK SUBNET MASK subnet mask p. 51

2534 OK GATEWAY gateway #1 address p. 51

2535 OK IEEE ADRESS Fax IEEE adress p. 51

2536 OK NETBIOS 1 NetBIOS name 1 p. 51

2537 OK NETBIOS 2 NetBIOS name 2 p. 51

2538 OK WINS 1 Address of the NetBIOS name server 1 p. 51

2539 OK WINS 2 Address of the NetBIOS name server 2 p. 51

254 OK DOM L OGIN Domain login parameters for the Scan to

Disk function p. 53

2541 OK USER User name for login on the local network p. 53

2542 OK PASSWORD Password for login on the local network p. 53

2543 OK DOM. NAME Domain name of the local network p. 53

255 OK SNTP SERVER SNTP server configuration p. 51

2551 OK ADDRESS SNTP server address p. 51

2552 OK PORT SNTP server port p. 51

2553 OK STATE SNTP server state p. 51

2554 OK TIME ZONE Time zone p. 53

2555 OK S UMMER TIME Adjusting the summer time offset p. 53

256 OK D -E REG. PC Deleting PC registrations p. 53

29 OK - TECHNICALS Technicals parameters p. 47

20 OK - GEOGRAPHICAL Geographical settings p. 40

201 OK COUNTRY Choice of country and language p. 40

202 OK NETWORK Choice of country p. 41

203 OK LANGUAGE Choice of language p. 41

MAIN MENU 2: SETUP

Functions Function description Page

MAIN MENU 3: FAX

Functions Function description Page

31 OK - TRANSMISSION Single- and multiple-address transmission p. 78

32 OK - ECO TRANS. Send a document during the economy

period p. 43

33 OK - POLLING RX Polling request p. 104

34 OK - POLLING TX Deposit a document p. 104

35 OK - MBX SENDING Send to a mailbox p. 121

36 OK - MBX POLLING Poll a mailbox p. 122

37 OK - BROADCAST Broadcast transmission p. 44

38 OK - FAX ANSW. Control of fax answering machine p. 43

381 OK P RINT Print fax messages stored in the memory p. 43

382 OK A CTIVATION Activating or deactivating the answering

machin p. 43

383 OK A NSWER CODE Saving an access code p. 43

39 OK - FAX FORWAD. Fax forwarding function p. 79

391 OK REROUTING Rerouting of received messages p. 79

Getting started

3911 OK ACTIVATION Rerouting activation p. 79

392 OK T .X FORWARD Tx forwarding function p. 80

3921 OK A CTIVATION Tx forwarding activation p. 80

393 OK C OPY Printing activation of rerouting fax p. 80

MAIN MENU 3: FAX

Functions Function description Page

Getting started

MAIN MENU 4: SMS SERVICE (THIS FEATURE IS NOT AVAILABLE IN THE)

Functions Function description Page

MAIN MENU 5: PRINT

Functions Function description Page

51 OK - FUNCTIONS LIST Function list printing p. 102

52 OK - LOGS Print TX and RX logs p. 102

53 OK - DIRECTORY Print the directory p. 69

54 OK - SETUP User parameters printing p. 102

55 OK - COMMANDS Commands list printing (see 65 OK)

56 OK - L ISTE MBX Mbx list printing (see 75 OK)

57 OK - P CL FONTS Internal PCL fonts printing p. 103

58 OK - SGSCRIPT FONTS Internal SG Script fonts printing p. 103

59 OK - DEPART. CODES Print a department code p. 111

MAIN MENU 6: COMMANDS

Functions Function description Page

61 OK - PERFORM Perform a command p. 85

62 OK - MODIFY Update of command p. 85

63 OK - CANCEL Delete a command p. 86

64 OK - PRINT Printing of a document in wait queue p. 86

65 OK - P RINT LIST Printing of the command list p. 86

MAIN MENU 7: MAILBOXES

Functions Function description Page

71 OK - C REATE MBX Creating and modification of a Mailbox p. 120

72 OK - D EPOSIT MBX Storing a document in a Mailbox p. 121

73 OK - P RINT MBX Print content of a Mailbox p. 120

74 OK - D ELETE MBX Delete an empty Mailbox p. 121

75 OK - P RT MBX LIST Print list of Mailbox p. 121

MAIN MENU 8: A DVANCED FCT

Functions Function description Page

80 OK - CALIBRATION Scanner calibration p. 138

81 OK - LOCK Activate an access limitation lock p. 106

811 OK L OCKING CODE Locking code p. 106

812 OK L .OCK KEYBD Activate keyboard lock p. 106

813 OK LOCK NUMBER Activate dialing lock p. 107

814 OK L OCK PARAMETERS Activate Internet settings lock p. 107

815 OK LOCK SMS Activate SMS lock (feature not available)

816 OK L OCK MEDIA Activate media lock p. 107

82 OK - COUNTERS See the activity counters p. 103

Getting started

821 OK S ENT PAGES Printed pages counter p. 103

822 OK R ECEIVED PG Local copies counter p. 103

823 OK S CANNED PAGE Sent pages counter p. 103

824 OK D UPLEX SCAN Received pages counter p. 103

825 OK P RINTED PG Printed pages counter p. 103

826 OK P RINTED SHT Printed sheets counter p. 103

84 OK - COPY CIS scanner settings p. 89

841 OK RESOLUTION Resolution type choice p. 90

842 OK Z OOMING Zoom setting p. 90

843 OK A SSEMBLED Assembled or not copy choice p. 90

844 OK ORIGIN Origin setting p. 90

845 OK CONTRAST Contrast setting p. 91

846 OK LUMINOSITY Luminosity setting p. 91

847 OK B INDING Binding type choice p. 91

85 OK - SCAN. & PRINT Setting p. 91

851 OK PAPER Type of paper choice p. 91

852 OK P APER TRAY Paper tray choice p. 91

853 OK PAPER SAVE Paper save activation mode p. 91

854 OK S.F MARGINS Set margins p. 92

855 OK F LATBED MARG Sheet-feed scanner margins setting p. 92

856 OK P RINTER MARG Printer margins setting p. 92

857 OK TOP PRINT Printer margins setting p. 92

859 OK PAPER FORMAT Select paper tray p. 99

8591 OK UPPER Select paper tray printer p. 99

8592 OK LOWER Select paper tray additional p. 99

86 OK - CONSUMABLES Consumables status p. 125

88 OK - DEPT. CODE Department code p. 109

881 OK ACTIVATION Activating/Deactivating the department

code p. 109

882 OK N .EW DEPT Setting the department codes p. 109

8821 OK DEPT. CODE Setting the department codes p. 109

8822 OK D EPT. NAME Setting the department name p. 111

883 OK DELETE Deleting a department code p. 111

884 OK PRINT Printing a department code p. 111

MAIN MENU 8: ADVANCED FCT

Functions Function description Page

MAIN MENU 9: INTERNET

Functions Function description Page

91 OK - SUPPLIER Access to connection and message service

parameters p. 54

92 OK - INIT. PROVIDER Initialisationof your Provider Ap. 55

921 OK CONNECTION ISP parameters p. 55

9211 OK C ALL NUMB. ISP call numberl p. 54

9212 OK IDENTIFIER ISP identifier p. 54

9213 OK PASSWORD ISP password p. 54

922 OK M ESS. SERV Message service parameters p. 55

9221 OK IDENTIFIER Message service identifier p. 55

9222 OK PASSWORD Message service password p. 55

9233 OK E-MAIL ADR Message service e-mail address p. 55

Getting started

923 OK SERVERS SMTP, POP3 and DNS parameters p. 55

9231 OK SMTP SMTP server p. 54

9232 OK POP3 POP3 server p. 54

9233 OK DNS 1 Primary DNS p. 54

9234 OK DNS 2 Primary DNS p. 54

924 OK SMTPAUTHENT. SMTP authentification access parameters p. 58

9241 OK ACTIVATION SMTP authentification activation p. 58

93 OK - I MMED ACCES Immediate access to ISP Ap. 60

94 OK - SETTINGS Internet settings Ap. 57

941 OK C ONNEC. TYPE Select connection type p. 57

942 OK S END TYPE Select transmission type p. 57

943 OK PERIOD Select the period of connection p. 58

944 OK DEPOSIT NOTI Select to print a deposit notice p. 58

945 OK PRINT Print Internet settings p. 58

95 OK - E-MAIL Send an E-Mail Ap. 82

96 OK - TRI MAILS Select the reception type Ap. 59

97 OK - MAINTENANCE p. 124

971 OK CONNECTION Select connection type B

972 OK C .ALL NUMB Supplier’s dial-up number B

973 OK IDENTIFIER Supplier’s identifer B

974 OK PASSWORD Supplier’s password B

A.These menus will appear only with valid ISPN setting

B.Maintenance menus (Access limited according to service and country)

MAIN MENU 9: INTERNET

Functions Function description Page

Getting started

MAIN MENU 10: MEDIA

Functions Function description Page

02 OK - P RINT DOCUMENT Printing documents p. 115

021 OK L IST Printing the document list p. 115

022 OK F ILE Printing files p. 116

0221 OK ALL Printing all printable files p. 116

0222 OK SERIES Printing a series of files p. 116

0223 OK SELECTION Printing a selection of files p. 116

04 OK - S CAN TO Transferring media content to memory p. 117

07 OK - DELETE Erasing media p. 116

071 OK MANUAL Erasing selected files p. 116

072 OK AUTOMATIC Erasing files automatically p. 116

0721 OK ALL Printing all printable files p. 116

0722 OK S ERIES Printing a series of files p. 116

0723 OK S ELECTION Printing a selection of files p. 116

08 OK - MEDIA ANALYSIS Analysing the memory card or USB key p. 117

S ETTING YOUR TERMINAL

M AIN SETTINGS

At terminal powerup, the screen displays:

You have to set the date and time, telephone network, language parameter

and verify the other parameters listed below.

B EFORE TRANSMISSION

Date/Time

At any moment you may change the date and time on your fax machine.

Setting your terminal

To change the date and time:



21 OK - SETUP / DATE/TIME

+Enter the numbers of the required time and date one after

another,

(for example November 8 2006 at 9h33, press

0 8 1 1 0 6 0 9 3 3) and press OK to confirm.

Summer time / winter time setting

A menu is available from which you can chose to change to summer

/ winter time automatically or not.

The 21>DATE/TIME menu includes 2 submenus:

Manual mode



 211 OK - SETUP / DATE/TIME / MODIFY

Your fax machine will prompt you to change the date and time via

the numeric pad.

Automatic mode



212 OK - SETUP / DATE/TIME / AUTO ADJUST

If you select NO and confirm with OK, the summer / winter time will

not be changed automatically and a setting in the 211 Modify menu

will be required from you for the terminal to be set to the new time.

If you select YES and confirm with OK, you will not have to care

about any change at the end of March and October. You will just be

informed of this change by a message on the screen.

The default for this parameter is NO.

Warning message

On automatic changing to summer / winter time, a message will be

displayed to inform you that the fax time has been changed.

You next action on the fax keypad will cause this message to be

automatically erased.

FRI 25 MAR 02:01

CHECK TIME

SUN 30 OCT 02:01

CHECK TIME

Setting your terminal

Your fax number/your name

Remark : In the United States, as required by FCC regulations, a heading

must be included on all FAX messages.

Your fax will print out your fax number on each document it transmits if you

save this number and if the terminal is set to Sending header (refer to

paragraph Technical parameters, page 47).

To save your fax number and your name:



22 OK - SETUP / NUMBER / NAME

+Enter your fax number (20 digits max.) and press OK to confirm.

+Enter your name (20 characters max) then press OK to confirm.

Type of network

You may connect your fax to either a PSTN or private network such as private

automatic branch exchange (PABX). Select the network that applies.

To select the type of network:



2511 OK - SETUP / NETWORKS / TEL. NETWORK / NETWORK

TYPE

+Select option Pabx or Pstn then confirm your choice with OK.

Geographical settings

These settings will enable you to use your terminal in different preset

countries using different languages.

Country

By choosing a country, you initialize:

• the settings for the public telephone network,

• the language by default.

To select the country:



201 OK - SETUP / GEOGRAPHICAL / COUNTRY

+Select the required option and press the OK key to confirm.

Network

This setting enables you to individually set the type of public

telephone network so that your terminal can communicate over the

public network of the country you have chosen in compliance with

the applicable standards.

Remark : these settings are different from the Network Type (p. 31, which allows you to

choose between public and private network.

Setting your terminal

To select the network:



202 OK - SETUP / GEOGRAPHICAL / NETWORK

+Select the required option and press the OK key to confirm.

Language

This setting enables you to choose a language other than that

imposed by the Country setting.

To select the language:



203 OK - SETUP / GEOGRAPHICAL / LANGUAGE

+Select the required option and press the OK key to confirm.

Local prefix

This function is used when your fax is installed with a private

network, behind a company’s PABX. It allows you to program an

additional automatic local prefix (to be defined), enabling you to

automatically exit the company’s telephone network system, but

only under certain conditions:

• the company’s internal numbers, where a prefix is not required,

must be short numbers less than the minimal size (to be defined,

for example France has 10 digits),

• the outside numbers requiring a prefix, must be long numbers

greater or equal to the minimal size (to be defined, for example

France has 10 digits).

Programming your fax with the local prefix consists of two steps:

• defining the minimal size (or equal) of the company’s outside

numbers,

• defining the outgoing local prefix of the company’s telephone

network. This prefix will automatically be added as soon as an

external number is dialed.

Caution - If you define a local prefix, do not add it to the

numbers stored in the directory, it will be automatically

dialed with each number.

Prefix



252 OK - SETUP / NETWORKS / PREFIX

Defining the minimal size



2521 OK - SETUP / NETWORKS / PREFIX / SIZE

NUMBER

+You can change the default value for the minimal size of the

company’s outside numbers and validate with OK. The minimal

size will range between 1 and 30.

Setting your terminal

Defining the local prefix



2522 OK - SETUP / NETWORKS / PREFIX / PREFIX SETTING

+Enter the outgoing local prefix of the company’s telephone network

(maximum 5 characters) and validate with OK.

Transmission report

You may print a transmission report for all communications over the

telephone network (STN).

You may choose between more than one criteria for printing reports:

•With: a report is given when the transmission was properly performed or

when it is completely abandoned (but there is only one report per

request),

•Without: no transmission report, however, your fax will note all transmis-

sions that took place in its log (refer to paragraph Logs, page 102),

•Always: a report is printed with each transmission,

• ON ERROR: a report is printed only if the transmission failed or is abando-

ned.

With each transmission report from memory, a reduced version of the first

page is automatically reproduced.

To select the report type:



231 OK - SETUP / SEND / SEND REPORT

+Select the required option WITH, WITHOUT, ALWAYS or ON ERROR and

confirm your choice with OK.

Document feed type

You may choose the way you want to feed your documents:

• from memory, transmission will take place only after memory storage of

the document and dialing. It allows you to get your originals back quickly

to free up the terminal.

• from the feeder of the sheet-feed scanner (refer to paragraph Document

depositing, page 74), transmission will occur after dialing. It allows trans-

mission of larger documents.

To select the way you want to feed your documents:



232 OK - SETUP / SEND / MEMORY SEND.

+Select the option MEMORY or FEEDER and validate your choice with OK.

Remark : in feeder mode, the reduced image will not appear on the transmission report.

Economy period

This function allows you to defer a fax transmission to "off-peak hours" and

thus reduce the cost of your communications.

The economy period, via the telephone network (at off-peak hours), is

preset by default from 7.00 pm to 7.30 am. Nevertheless you may change

this time slot.

Setting your terminal

Modifying the economy period:



233 OK - SETUP / SEND / ECO PER.

+Enter the hours of the new economy period and confirm your

selection with the key OK.

Using the economy period:



32 OK - FAX / ECO TRANS.

Enter the call number and confirm with OK.

B EFORE RECEPTION

Fax answering machine

The Fax answering machine allows you to keep confidential

documents in storage and to avoid printing them as you receive

them.

The "Fax Messages" indicator light lets you know the state of your

Fax answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the process of

receiving faxes.

• Light off: memory full, the terminal cannot receive any more

documents.

• You can assure document confidentiality by using the 4 digit

access code. Once saved, you will require this access code for:

• printing fax messages in memory,

• activate or deactivate the fax answering machine.

Saving an access code



383 OK - FAX / FAX ANSW. / ANSWER CODE

+Enter the code (4 digits) and confirm with OK.

Activating or deactivating the answering machine



382 OK - FAX / FAX ANSW. / ACTIVATION

+If you saved an access code for your fax answering machine,

enter it and validate with OK.

+Select the required option WITH or WITHOUT answering

machine and confirm you choice with OK.

Setting your terminal

Print fax messages stored in the memory



381 OK - FAX / FAX ANSW. / PRINT

+If you have defined an access code for your fax answering machine,

enter it and press OK.

Documents received and stored in the memory are printed.

Reception without paper

Your fax offers you the possibility to either accept or refuse document

reception if your printer is unavailable (no paper...).

If your fax printer is unavailable, you may choose between two modes

of reception:

• reception mode WITHOUT PAPER, your fax saves the incoming messages

in the memory,

• reception mode WITH PAPER, your fax refuses all incoming subscribers.

To select the reception mode:



241 OK - SETUP / RECEPTION / REC. PAPER

+Select the option WITH PAPER or WITHOUT PAPER and confirm your

choice with OK.

Remark : Paper out is indicated by a beep and a message on the screen.

Received faxes are then stored in memory (icon " FAX MESSAGES" flashing) to be

printed as soon as you add paper into the feeder.

Number of copies

You may print incoming documents more than once (1 to 99).

To set the number of each document received:



242 OK - SETUP / RECEPTION / NBR OF COPIES

+Enter the wanted number of copies and confirm with OK.

At each document reception, your fax will print the number of copies

requested.

Relay broadcast

Your fax machine (initiator) can relay a document, in other words, transmit

a document to your subscribers via a remote fax and with a precise relay list.

To do this the initiator fax and the remote fax must both have the relay

function.

To relay you need to supply the remote fax with the document and the relay

list number. The remote fax will then transmit this document to all

subscribers on the list.

Once the relay is activated by your fax and as soon as the document is

received by the remote fax, the document is printed before relaying to all

subcribers on the list.

Setting your terminal

To activate relay from your fax machine:

+Insert the document to relay (refer to paragraph Document

depositing, page 74).

+Select  37 OK- FAX / BROADCAST.

+Enter the remote fax number where you will relay to or choose

your dialing mode (refer to paragraph Dialing, page 76) and

press OK.

+Enter the relay list number used by the remote fax and

press OK.

+You may enter the time you wish to transmit the document

next to the current time and press OK.

+If you wish to modify the document feed type, select one of the

options FEEDER or MEMORY , then press OK.

+If you wish, you may enter the number of pages of your

documents before transmitting.

+Activate relay by pressing key .

The document in the feeder will be relayed either immediately or at

a later time (according to your choice) to the remote fax which will

relay the document.

Fax or PC reception (depending on model)



243 OK - SETUP / RECEPTION / PC RECEPT.

This menu, combined with a software program installed on your PC

(supplied) will enable you to select the machine you wish to receive

the documents on:

• fax.

• PC.

• PC if available, fax otherwise.

For more details, please refer to p. 121

Duplex printing (optional)

This function is only available if you have previously installed the

duplex module and the additional paper tray at the back of your

terminal.

After installing the Duplex module at the back of your multi-function

terminal, you can print faxes received in two ways:

• SINGLE SIDED

• DOUBLE SIDED

All faxes received are printed according to the mode selected from

the menu, no matter how the duplex key is set.

Setting your terminal

To select the fax print mode :



244 OK - SETUP / RECEPTION / DUPLEX

+Select the required option SINGLE SIDED or DOUBLE SIDED and

validate your choice with the OK key.

Adjust to page

This option allows you to print out documents automatically adjusting them

to the page format.

To turn adjust to page mode on:

245 OK - SETUP / RECEPTION / REDUCTION

+Select the WITH option and confirm your choice using the OK key.

Setting your terminal

T ECHNICAL PARAMETERS

As delivered your fax is preset by default. However, you may adjust

it to meet your requirements by resetting the technical parameters.

To set the technical parameters:



29 OK - SETUP / TECHNICALS

+Select the desired parameter and confirm with OK.

+With the keys 



 or 



, modify the parameter settings by

following the table below and press OK.

Parameter Setting Signification

1 - SCANNING

MODE

1 - NORMAL

2 - FINE

3 - SFINE

4 - PHOTO

Default value of the scan mode resolution for the

documents to be transmitted.

2 - TX HEADER 1 - WITH

2 - WITHOUT

If this parameter is on, your header will appear

on all documents sent to your subscribers with

your name, number, date and number of pages.

Note: In the United States, as required by

FCC regulations, a heading must be

included on all FAX messages.

3 - TX SPEED 1 - 33600

2 - 14400

3 - 12000

4 - 9600

5 - 7200

6 - 4800

7 - 2400

Transmission speed for outgoing documents.

For a quality telephone line (compatible, no

echo), communications occur at maximum

speed.

However, it may be necessary to restrict the

transmission speed for some calls.

4 - ECHO

PROTECT

1 - WITH

2 - WITHOUT

If this parameter is on, the on-line echo will be

reduced during long distance calls.

6 - EPT MODE 1 - WITH

2 - WITHOUT

For some long distance calls (satellite), the

on-line echo may disturb the call.

7 - COM.

DISPLAY

1 - SPEED

2 - PAGE

NUMBER

Choice between transmission speed displayed or

number of the page in progress.

8 - ECO ENERGY 1 - WITHOUT

2 - DELAY 5 MIN

3 - DELAY

15 MIN

4 - DELAY

30 MIN

5 - STDBY

PERIOD

Choosing the printer standby delay: the printer

will switch to standby after a delay (in minutes)

of NON-operation or during the period of time of

your choice.

Setting your terminal

10 - RX HEADER 1 - WITH

2 - WITHOUT

If this parameter is on, all documents received by

your fax will include the subscriber’s header with

his name, number (if available) fax print date

and the page number. Note: In the United

States, as required by FCC regulations, a

heading must be included on all FAX

messages.

11 - RX SPEED 1 - 33600

2 - 14400

3 - 9600

4 - 4800

5 - 2400

Transmission speed for incoming documents.

For a quality telephone line (compatible, no

echo), communications occur at maximum

speed.

However, it may be necessary to restrict the

transmission speed for some calls.

12 - RINGS 2 TO 5 Number of rings to automatically start your

terminal.

20 - E.C.M.

(CORRECT THE

CALL)

1 - WITH

2 - WITHOUT

This parameter helps correct the calls made on

disturbed telephone lines. It is used when the

lines are weak or too noisy. Transmission times

may be longer.

72 - MODEM

SPEED

1 - 56000

2 - 33600

3 - 14400

4 - 12000

5 - 9600

6 - 7200

7 - 4800

8 - 2400

9 - 1200

0 - 600

Choice of maximum Internet transmission speed.

For a quality telephone line (compatible, no

echo), communications occur at the maximum

speed.

However, it may be necessary to restrict the

transmission speed for some Internet calls (bad

line or bad ISP settings).

73 -

IMPROVE REP @

1 - WITH

2 - WITHOUT

This parameter lets you automatically register

the Internet address of your subscriber’s fax

during a call (if available).

Parameter Setting Signification

Setting your terminal

74 - ERASE

MAILBOX

1 - WITH When the fax machine receives an e-mail with an

attachment and cannot open it, it erases the

message from the ISP MBX, prints and transmits

with a notice of incomprehension to the message

sender.

2 - WITHOUT At E-mail reception, the fax does not destroy the

MBX message, it prints a notice of

incomprehension asking you to revise this

message with your computer equipment. This

parameter is useful only if you have

PC equipment. The memory capacity is limited,

you need to empty your MBX or else new

messages may not be received.

75 - TEXT

ATTACHM.

1 - WITH

2 - WITHOUT

Editing YES / NO and printing the received

Internet documents.

76 -

ATTACHMENT

FORMAT

1 - IMAGE

2 - PDF

Default format of document sent on the Internet

PDF : monochrome or color

IMAGE : monochrome (TIFF) or color (JPEG)

77 - LAN SPEED AUTO

100 FULL

100 HALF

10 FULL

10 HALF

To define the communication speed of the

peripheral units in relation to the implemented

Local Area Network (LAN).

80 - TONER SAVE 1 - WITH

2 - WHITHOUT

Makes printing lighter to save toner cartridge ink

90 - RAW PORT 9100 RAW network print port connection

91 - PRINTER

ERROR TIMEOUT

30 mn Time-out before document being printed is

deleted following a print error in PC print mode

92 - PRINTER

WAIT TIMEOUT

15 seconds

Wait time-out for data from PC before the task is

deleted in PC print

93 - REPALACE

FORMAT

1 - NO

2 - Letter / A4

Page format change

94 - PRINTER

CLASS

PCL / PC KIT

PC KIT ONLY

Printing in PCL-/Postscript Mode

Printing in GDI mode

Parameter Setting Signification

Setting your terminal

L OCAL AREA NETWORK (LAN) SETTINGS

Your terminal is a new generation machine that will be part of your

local network just like a PC. Its built-in local network access card will

enable you to send documents through an SMTP/POP3 local

message server (internally or externally, depending on the settings

of your message server).

To benefit from all the available network options, you should make

the following settings, described in the sections below:

• local network settings, to introduce your fax machine into your

local network.

• message service settings, for all your faxes and E-mails to be

automatically managed by your message server.

Caution - Although rather simple, network settings sometimes

require a sound knowledge of your own computer configuration. If

that is administrated by anyone in your company, we recommend

you ask that person for the settings described below.

L OCAL NETWORK SETTINGS

Automatic configuration

We recommend that you carry out a manual configuration of your

terminal. The automatic configuration of the local network settings

may be considered, if your local network features a DHCP or BOOTP

server that can dynamically assign addresses to the peripheral

devices present on the LAN.

To automatically configure the local network settings:



2531 OK - SETUP / NETWORKS / LOCAL NETWORK /

CONFIGURATION

+Choose AUTOMATIC and press OK to confirm. The terminal

scans the local network for a DHCP or BOOTP server that can

assign it its settings dynamically (the message SELF-CONF is

displayed).

+Once the message SELF-CONF has disappeared, check for the

IP Address, Sub-network mask and Gateway address. If these

are missing, you should carry out a manual configuration (see

below).

Manual configuration

To configure your terminal manually, you should obtain the usual

information used to set a peripheral device (IP address, sub-network

mask, network and gateway address).

Setting your terminal

To configure the local network setting manually:



2531 OK - SETUP / NETWORKS / LOCAL NETWORK /

CONFIGURATION

+Choose MANUAL and press OK to confirm.

IP address



2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP

ADRESSE

+Enter the IP address of your terminal and press OK to confirm.

Sub-network mask



2533 OK - SETUP / NETWORKS / LOCAL NETWORK / SUBNET

MASK.

+Enter the sub-network mask of your terminal and press OK to confirm.

Gateway address



2534 OK - SETUP / NETWORKS / LOCAL NETWORK /

GATEWAY

+Enter the IP address of the network gateway and press OK to confirm.

IEEE address (or Ethernet address) or MAC address



2535 OK - SETUP / NETWORKS / LOCAL NETWORK / IEEE

ADRESSE

The Ethernet card of your terminal already has an unmodifiable, yet

consultable, IEEE address.

Netbios names

These names, which can be used with the network options, are used to

identify your terminal from a PC connected to a local network (for instance

with the name "IMP-NETWORK-1").



2536 OK - SETUP / NETWORKS / LOCAL NETWORK /

NETBIOS 1



2537 OK - SETUP / NETWORKS / LOCAL NETWORK /

NETBIOS 2

+Enter the selected name (15 characters max) and press OK to confirm.

The WINS1 and WINS2 servers, used with the network options, allow access

to terminals on other sub-networks by means of their NetBIOS name.

Setting your terminal

These two addresses must be filled in for the Scan To Disk function

(refer to paragraph Scan to Disk, page 84).



2538 OK - SETUP / NETWORKS / LOCAL NETWORK /

WINS 1



2539 OK - SETUP / NETWORKS / LOCAL NETWORK /

WINS 2

+Enter the IP address of each server, then validate with OK.

Remark : If the terminal is set up in Automatic configuration mode (2531), these

addresses can be filled in automatically by certain DHCP servers.

SNTP server configuration

The terminal can automatically update its date and time when

connecting to an SNTP server.

Server address



2551 OK - SETUP / NETWORKS / SNTP SERVER /

ADDRESS

+Enter the name of the SNTP server, then validate with OK.

This name can be in the form of an IP address, a DNS address or a

NetBIOS name.

Server port



 2552 OK - SETUP / NETWORKS / SNTP SERVER /

PORT

+Enter the server port number, then validate with OK.

The port by default is port 123.

Activating the server access



 2553 OK - SETUP / NETWORKS / SNTP SERVER /

STATE

+To activate the SNTP server, select WITH in the drop-down

menu then validate with OK.

Time zone



 2554 OK - SETUP / NETWORKS / SNTP SERVER /

TIME ZONE

+Select the time zone where the terminal is located from the

drop-down list then validate with OK.

If you have activated the automatic summer time management

(menu 212), the TIME ZONE setting is initialised automatically.

Setting your terminal

Summer time



 2555 OK - SETUP / NETWORKS / SNTP SERVER / SUMMER

TIME

+Select the appropriate time setting in the drop-down list: winter time,

summer time +1 or summer time +2, then validate with OK.

Remark : This menu is not displayed if the menu 212 is activated.

PC de-registering

This menu lets you delete one or more PCs connected to the terminal via the

LAN.



256 OK - SETUP / NETWORKS / DE-REG. PC

+Select the PC that you want to delete from the list by means of the 

and 



 arrows, then validate with OK.

Case of connection to a domain (for instance with Windows NT,

2000 XP) or

The terminal can identify itself on the local network by using the parameters

of a user account, before it can, among others, archive documents by means

of the Scan to Disk function (refer to paragraph Scan to Disk, page 84).

Once these parameters have been filled in, they will be used by default, if you

do not declare a user name and password when using the function.



2541 OK - SETUP / NETWORKS / DOM LOGIN / USER

+Enter the user name for login on the local network, then validate with

OK.



2542 OK - SETUP / NETWORKS / DOM LOGIN / PASSWORD

+Enter the password for login on the local network, then validate with OK.

Domain name



2543 OK - SETUP / NETWORKS / DOM LOGIN / DOM. NAME

+Enter the domain name of the local network, then validate with OK.

Setting your terminal

M ESSAGE SERVICE AND THE INTERNET

Your terminal lets you send and receive documents and E-mails from

subscribers throughout the world over the Internet.

An E-mail is an electronic message sent over the Internet, to an

E-mail address (which is a personal Internet mailbox).

Access to the Internet is possible thanks to an Internet service

provider (ISP). The provider puts at your disposal a server, or

computer system which allows you to connect to the Internet and

your mailbox through your telephone line.

Before worldwide transmission, you must:

• take out an Internet subscription from an Internet Service Provi-

der (ISP),

• check that all initialisation parameters correspond to those provi-

ded by your ISP,

• perform the proper settings, if needed, for the Internet connec-

tion.

You may then connect yourself to the Internet via your ISP to send

and receive fax-Internet or E-mails. Both operations will be

performed during an Internet connection.

INITIALIZATION PARAMETERS

You must define or, at least check all parameters needed to

identify yourself with the Internet.

Your ISP will provide you with these parameters as soon as you are

registered with them.

The parameters are divided in 4 categories:

• connection, allows you to identify the dial up number, the connec-

tion identifier and the connection password,

• message service, allows you to define the message service identi-

fier, the message service password and the E-Mail address,

• servers, allows you to identify the name of the OP address of

Internet SMTP providers (send) and POP3 (MBX reception) and

the address of DNS 1 and DNS 2 servers. The server address is

made up of 4 groups of 3 digits maximum, separated by dots.

• SMTP Authentification, used to activate the authentification pro-

tocol when the SMTP server used requests this to end e-mails.

Access to connection and message service parameters



91 OK - INTERNET / SUPPLIER

+Select the Internet provider from the list NO ACCESS,

PROVIDER_1, PROVIDER_2, PROVIDER_3, PROVIDER_4,

PROVIDER_5, PROVIDER_6 or LOCAL NETWORK, and press OK.

Setting your terminal

Choosing NO ACCESS disables access to Internet functions. OK.



92 OK - INTERNET / INIT. PROVIDER



921 OK - INTERNET / INIT. PROVIDER / CONNECTION

+Enter the CALL NUMB., press OK.

+Enter connection IDENTIFIER1, . press OK

+Enter connection PASSWORD, press OK.



922 OK - INTERNET / INIT. PROVIDER / MESS. SERV

+Enter Email IDENTIFIER, press OK.

+Enter Email PASSWORD, press OK.

+Enter E-MAIL ADR, press OK.

Access to servers parameters



923 OK - INTERNET / INIT. PROVIDER / SERVERS

+Enter SMTP, press OK.

+Enter POP3, press OK.

+Enter DNS 1 (primary), press OK.

+Enter DNS 2 (secondary), press OK.

Sample Internet settings for the terminal (56 kbps modem)

Your access provider should give you the following information:

Non-functional data given by way of example.

1. If the identifier has more than 16 characters, the text will automatically slide over to the left.

CALL NUMBER: 08 60 00 10 00

CONNECTION IDENTIFIER: sg048944@wn.net

CONNECTION PASSWORD: *****

MESSAGE SERVICE IDENTIFER: demo jt12

MESSAGE SERVICE PASSWORD: *****

E-MAIL ADDRESS: demo2@gofornet.com

SERVER:

SMTP mail.gofornet.com

POP mail.gofornet.com

DNS 1 103.195.014.001

DNS 2 103.195.014.002

Setting your terminal

You should then complete the following MENUS on your fax machine:

Your terminal is now configured.

91 Supplier Provider 1

Connection

9211 Call numb. 0860001000

9212 Identifier sg048944@wn.net

9213 Password *****

MESSAGE SERVICE

9221 Email ID demo jt 12

9222 EMAIL PASSWORD *****

9223 E-Mail adr demo2@gofornet.com

Servers

9231 SMTP mail.gofornet.com

9232 POP3 mail.gofornet.com

9233 DNS 1 103.195.014.001

9234 DNS 2 103.195.014.002

smtp authent.

9241 activation With or Without

Setting your terminal

SETTINGS

The settings are divided into several categories:

• the standard settings define the connection type and frequency to the

Internet as well as the transmission type for your documents,

• the E-mail sorting defines treatment for all stored E-mail messages recei-

ved.

Standard settings

Your terminal has two types of settings that let you define:

• The type and frequency of the connection to your ISP.

• Type of transmission over the Internet.

At any moment you may print the settings of your terminal to know their

status.

Selecting the connection type



941 OK - INTERNET / SETTINGS / CONNEC. TYPE

+Select one of the connection options among SET TIMES, PERIODIC or

ON DEMAND and press OK to confirm.

Selecting the transmission type



942 OK - INTERNET / SETTINGS / SEND TYPE

+Select one of the send options IMMEDIATE or DURING CNX then press

OK to validate.

SET TIMES an Internet connection is established every

day at 9:00 am, 12:30 am and 5:00 pmA

A. To avoid Internet access saturation, the automatic connection will occur in

reality 12 minutes, give or take, around the requested time.

PERIODIC an Internet connection is established every 3

hours. (default value)

ON DEMAND

an Internet connection is established at your

request by IMMED. ACCESS (refer to

paragraph Internet Connection, page 60)

IMMEDIATE document transmission will occur

immediately at each transmission request

DURING

CONNECTIONS

transmissions will only occur at programmed

connections SET TIMES or PERIODIC TYPE

Setting your terminal

Changing the connection period (PERIODIC type)



943 OK - INTERNET / SETTINGS / PERIOD

+With the PERIODIC mode, enter the new connection period by

means of the numerical keypad (between 00:01 am and

11:59 pm) and press OK to confirm.

An Internet connection will be established every three hours (default

value).

Modifying the connection time(s) (SET TIMES type)



943 OK - INTERNET / SETTINGS / TIME SETTINGS

+After selecting the SET TIMES mode, use the  and  keys to

place the cursor under the figure to be modified. Enter the new

connection time(s) by means of the numeric keypad (value

between 00:01 and 23:59) and validate with the OK key.

Selecting the print mode for the deposit notice



944 OK - INTERNET / SETTINGS / DEPOSIT NOTI

+Select one of the deposit notice options WITH, WITHOUT,

ALWAYS or ON ERROR and press OK to confirm.

Printing the Internet settings



945 OK - INTERNET / SETTINGS / PRINT

The Internet settings are printed.

These settings may also be printed together with all the other

settings of your terminal (refer to paragraph Printing the terminal

settings, page 102).

Access to the authentification SMTP parameters



924 OK - INTERNET / INIT. PROVIDER /

SMTPAUTHENT.

In the ACTIVATION menu, select WITH to activate SMTP

authentification then validate with OK key.

In the PARAMETERS menu, select ID.MESS.SERV to keep the

same identification parameters as in the messaging service or

AUTHENT. SPEC. to define other identification parameters, then

validate with Access to SMTP authentification parameters by

pressing OK key. When you select AUTHENT. SPEC, carry out the

two following operations

+Enter the IDENTIFIER then validate with OK key.

+Enter the PASSWORD then validate with OK key.

Setting your terminal

Mail sorting

This function lets you choose the mode for all Internet documents stored in

your mail box.

You have three choices:

• F@X ONLY, lets you poll and print E-Mails in your terminal.

• PC ONLY, lets you keep your E-Mails in you mailbox for later use with a

computer (no E-Mail poll),

• SHARE PC lets you:

- if your PC and fax have two different addresses, transfer all mails or only

those with attachments to a PC,

- if your PC and fax share the same address, use the fax as a printer for

E-Mails for the PC.



96 OK - INTERNET / TRI MAILS

FAX Only mode

+Select option FAX ONLY and press OK to confirm.

All E-Mails are polled and printed.

PC Only mode

+Select option PC ONLY and press OK to confirm.

The E-mails are neither polled nor printed and they may be used with a

computer.

At each connection, the number of E-mails in your mailbox is displayed on

the screen.

Share PC mode

+Select option SHARE PC and press OK to confirm.

You may choose to transfer your E-mails to a PC or use the fax as an E-mail

printer.

To transfer the E-Mails to a PC:

+Select option WITH PC TRANS. and press OK to confirm.

+Enter the E-Mail address of the computer you wish to transfer your

E-Mail and press OK to confirm.

+Select your option from the table below and press OK to confirm.

Menu Description

SEND ALL MAILS All E-Mails are sent to the PC.

UNUSABLE ATTAC

The fax machine polls and prints the usable E-mails

and transfers to the PC mailbox all the E-mails

containing attachments it cannot use.

Setting your terminal

To use the fax as an E-Mail printer:

+Select option W/O PC TRANS and press OK to confirm.

+Select your option from the table below and validate with OK.

At each connection, the number of E-mails still present in your

mailbox are displayed on the screen.

INTERNET CONNECTION

An Internet connection is made with an ISP. It allows both document

sending and reception while connected.

A connection takes place the following way:

• Send to one or more of your subscriber’s Internet mailboxes, all

fax-Internet documents waiting for transmission.

If you are sending to a computer, the transmitted fax will be

received as an attachment to an E-Mail.

• Reception of all fax-Internet and E-Mails deposited in your perso-

nal Internet mailbox.

You may connect either immediately or automatically depending

on the time periods defined. The triggering of a programmed

Internet connection depends on the standard settings of your

terminal.

Immediate connection to the Internet

There are two methods to immediately connect to the Internet:

Access through the menu:



93 OK - INTERNET / IMMED ACCES

Programmed connection

An automatic connection to the Internet depends on how your

terminal is programmed and more particularly on the standard

settings (refer to paragraph Standard settings, page 57).

Menu Description

DELETE MAILS The E-mails opened and read by the fax (w/

o attachment) are erased after the fax has printed.

SAVE MAILS The E-mails opened and read by the fax are not

erased.

Setting your terminal

D EACTIVATING THE INTERNET FUNCTION

If you do not wish to use the Internet functions:



91 OK - INTERNET / SUPPLIER

+Select NO ACCESS in the ISP list and confirm with OK.

M ESSAGE SERVICE AND THE LAN

Your terminal also lets you send and receive documents and E-mails from

subscribers throughout your local area network (LAN).

Before LAN transmission, you must:

• check that all initialisation parameters correspond to those configured in

your LAN,

• perform the proper settings, if needed, for the LAN connection.

I NITIALIZATION PARAMETERS

You must define or, at least check all parameters needed to identify

yourself with the LAN.

If you do not know these parameters, contact your LAN administrator.

The parameters are divided in 3 categories:

• message service, allows you to define the message service identifier, the

message service password and the E-Mail address,

• servers, allows you to identify the name of the OP address of Internet

SMTP providers (send) and POP3 (MBX reception) and the address of

DNS 1 and DNS 2 servers. The server address is made up of 4 groups of

3 digits maximum, separated by dots.

• SMTP Authentification, used to activate the authentification protocol when

the SMTP server used requests this to end e-mails.

Access to connection and message service parameters



91 OK - INTERNET / SUPPLIER

+Select LOCAL NETWORK from the list and press OK.

Choosing NO ACCESS disables access to LAN / Internet functions.



92 OK - INTERNET / INIT. ETHERNET



921 OK - INTERNET / INIT. ETHERNET / MESS. SERV

+Enter Email IDENTIFIER, press OK.

+Enter Email PASSWORD, press OK.

+Enter E-MAIL ADR, press OK.

Setting your terminal

Access to servers parameters



922 OK - INTERNET / INIT. ETHERNET / SERVERS

+Enter SMTP, press OK.

+Enter POP3, press OK.

+Enter DNS 1 (primary), press OK.

+Enter DNS 2 (secondary), press OK.

Sample LAN settings for the terminal

If your LAN settings are as follows:

Non-functional data given by way of example.

then, you should complete the following MENUS on your fax

machine:

MESSAGE SERVICE IDENTIFER: demo jt13

MESSAGE SERVICE PASSWORD: *****

E-MAIL ADDRESS: demo2@myintranet.com

SERVER:

SMTP mail.myintranet.com

POP mail.myintranet.com

DNS 1 102.195.014.001

DNS 2 102.195.014.002

91 supplier LOCAL NETWORK

message service

9221 Email ID demo jt13

9222 EMAIL PASSWORD *****

9223 E-Mail adr demo2@myintranet.com

Servers

9231 SMTP mail.myintranet.com

9232 POP3 mail.myintranet.com

9233 DNS 1 102.195.014.001

9234 DNS 2 102.195.014.002

Setting your terminal

Your terminal now configured, you can:

• configure the standard settings, to connect to your LAN, and the

E-mail sorting (refer to paragraph Settings, page 57),

• configure the LAN connection (refer to paragraph Internet Con-

nection, page 60),

• deactivate the LAN function (refer to paragraph Deactivating the

Internet function, page 61).

smtp authent.

9241 activation With or Without

Directory

C REATING CONTACT RECORD

For each contact record, complete the fields listed below. Only fields with the

Name and Telephone number have to be completed:

• Contact NAME,

•TEL and fax number of contact,

•E-mail address, example: jones@messagerie.com,

•FTP address, example: 134.1.22.9

Remark : If you have not entered an e-mail address, then you have the possibility of

entering an FTP address (for archiving purposes).

•FORMAT: by default, the attachment is PDF or Image (.tiff or .jpeg)

•RECORD NUMBER: this number is automatically allocated by the fax (you can, nonethe-

less, modify it). It gives you quick access to the directory,

•RATE send fax you can choose for each contact the minimum send rate for faxes you

send to him. Available rates are 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits

per second. The maximum speed can be used if the telephone line is of good quality,

meaning appropriate, without echo.

Remark : If a contact has the two fields TEL and E-MAIL completed, the validation

key ( or ) will define whether the document is sent by telephone

network or via the internet.

A DDING A RECORD



11 OK - DIRECTORY / NEW CONTACT

+Your fax has just created a new record, fill in it by first entering your contact’s

name then validate with OK.

Remark : you can stop the list creation at any time by pressing .

+Enter the person’s fax number

1 and press OK to confirm.

To associate an e-mail address:

+Enter the E-Mail address of your contact and press OK to confirm.

+Define the attachment format (Image or PDF) OK.

+Your contact’s ID number will automatically appear on the screen, if you wish

to modify this number you may do so by choosing another free number and

validate with OK.

1. If your terminal is connected to a PABX, you may need to insert a pause for dial tone (symbo-

lised by the sign / in the number) except if a local prefix is already programmed (see §

Local Prefix)

Directory

+Select the option WITH assigned key if you want to assign a letter (shortcut key) to

your contact. The first available letter appears by default. If you want to change it,

scroll the letters by means of the or  keys, and press OK to confirm.

+If need be, select the appropriate transmission speed to send your faxes, and confirm

your choice by pressing the OK key.

To associate an FTP address :

+Do not enter the e-mail address. Validate with OK key.

+Enter the FTP address of the contact, then validate with OK key (for example:

134.1.22.9).

+Enter the FTP user name (for example: Durand).

+Enter the PASSWORD of the FTP user.

+If necessary, enter the file destination directory (when this field is not completed, the

files are stored directly under the root) of the FTP server (for example: server name

/ Durand).

+Define the attachment format (Image or PDF) OK.

+A number allocated to your contact will be automatically displayed on the screen. If

you do not want to use this number, it can be modified by entering another number,

then validating with OK key.

+Select the option WITH the associated key if you want to associate a letter (shortcut

key) with your contact. The first letter free is displayed by default. If you want to

modify this, scroll through the alphabet by using or  keys, then validate your

choice with the OK key

+Select, if necessary, the appropriate send rate for a fax intended for your contact, then

validate your choice with the OK key.

C REATING CONTACT LISTS

A contact list is made from the contact records already stored.

For each list fill in the following lines:

• NAME of the list

• NUMBER ASSIGNED to the list, this number is automatically assigned by the fax. It allows quick

access to the answering machine

• LIST COMPOSITION, its lists the ID numbers assigned to the contacts records included in the list

• LIST NUMBER, a number lets you identify the list filed under (L)

A list may include both fax and internetcontacts.

The same contact may be included in different lists.

Caution - It is impossible to add one contact list to another contact list.

Directory

A DDING A LIST

To add a list:



12 OK - DIRECTORY / NEW LIST

+Your fax machine has just created a new list, fill it in by first entering the

name of this list then confirm with OK.

Remark : You can stop a list or record creation at any time by pressing . Also, you

do not have to complete all the list characteristics as you create it; you can

save the list as it is by pressing .

The empty field ENTER ABR. NUM. appears, you must fill in the ID numbers

assigned to the contact records included in this list.

+There are three ways, detailed in the table below, to choose and add one or

more contacts to your list. Then confirm your choice by pressing OK.

+For every contact included in the list repeat the above step then validate

with OK.

Remark : you can stop record creation at any time by pressing .

+The list ID number will automatically appear on the screen, if you wish to

modify this number you may do so by choosing another free number and

validate with OK.

+Press to confirm your entry.

From ... Procedure

contact’s name

+With the alphanumeric keypad enter

the first letters of your contact’s

name and continue until the whole

name is displayed on the screen.

contact’s ID number +Enter directly the contact’s ID

number.

contact’s directory +Press key then select by means of

the  or  keys .

Directory

A DDING OR DELETING A NUMBER FROM THE LIST



13 OK - DIRECTORY / MODIFY

+Select the contact list (L) by means of the  or  keys and validate your choice

with OK.

+Press OK to display the ENTER ABR. NUM. field, and add or delete the contact as shown

in the table hereafter:

+Confirm the new list by pressing key.

C ONSULTING A RECORD OR A LIST

+Press key .

The directory appears in alphabetical order.

+Select the contact record or contact list (L) you wish to consult.

M ODIFYING A RECORD OR A LIST



13 OK

- DIRECTORY / MODIFY

The directory appears in alphabetical order.

+Use the  or  keys to select the contact list (L) you wish to modify and press OK

to confirm.

+Modify the line or lines in the contact record or contact list and confirm each

modification with OK.

Remark : You may confirm your modification by pressing key , but you will exit the menu

and may not be able to modify the following lines.

To ... Procedure

add

+Enter the contact ID number you wish to add and

confirm with OK.

+Repeat this step for each added contact you want to

add.

delete

+Place the keys or , on the number you wish to

delete.

+Press key C to delete the number assigned to the list.

+Repeat these 2 steps for each contact you wish to

delete from the list.

Directory

D ELETING A RECORD OR A LIST



14 OK - DIRECTORY / CANCEL

The directory appears in alphabetical order.

+Use the  or  keys to select the contact record or contact list (L) you wish

to delete and confirm with OK.

+Press again OK to confirm your deleting.

The record or list is deleted from the directory.

P RINTING THE DIRECTORY

You may print all the numbers stored in the directory, including all the existing

contact records or contact lists.

To print the directory:



15 OK - DIRECTORY / PRINT

The directory is printed in alphabetical order.

I MPORTING A DIRECTORY

You can import an existing directory of contacts into your fax machine as an

electronic file. This file must be in a specific format and must not comprise more

than 500 entries.

The process of importing a directory uses electronic mail as the transfer

mechanism. The electronic file containing the directory is received and processed

as an e-mail attachment.

Caution - Importing a new directory completely overwrites any existing directory

entries.

T HE FILE STRUCTURE

The electronic file containing the data in the directory must be structured into lines

or records each comprising five fields separated from one another by a unique

character (a tab stop, a comma or a semi-colon). The lines themselves are

separated by a line break (carriage return).

Fields Contents

Name

A unique identifier in your directory, up to 20 characters long.

This field is mandatory; the name should not include the field

separator character.

Caution - You must enter a value for at least one of the Fax number or

E-mail address fields. To enter a blank line, key in four field separator characters in a row.

For example:

Smith;0123456789;jsmith@isp.co.uk;J;8

Jones;01987654321;;@;8

O'Connor;0123469874;d.oconnor@hello.net;U;8

Remark : @ alone is the indication that no associated key is assigned to the entry.

The rate is coded on a number, see the following board:

Fax

number

Your contact’s fax number, without spaces or dots, can be up

to 30 characters long (including any * and # characters). This

field may be left empty, for instance, in the case of contacts to

whom you only send e-mails.

E-mail

address

Your contact’s e-mail address. Can be up to 80 characters long,

but must not comprise the field separator character. Any other

characters may be used in this field, which can also be left

blank.

Shortcut

key

A capital letter (A to Z), unique to the directory, which is

associated with a specific contact and enables quick selection.

As with the two previous fields, this field can be left blank.

Speed

The fax transmit speed over the PSTN. If you do not specify a

value, the default speed is the maximum speed. This field may

be left blank if all your fax transmissions are handled by a fax

server.

Rate Code

number

600 7

1200 6

2400 5

4800 4

7200 3

9600 2

12000 1

14400 0

33600 8

Directory

Caution - You must always enter the field separator character, even if one or

more of the fields are left blank. In the example above, which uses a semi-colon

as a separator, the entry for « Jones » lacks both E-mail address and shortcut key.

PROCEDURE

To import a directory:



17 OK - DIRECTORY / IMPORTATION

+Select WITH to authorize the importation of a directory.

+Create your directory on a PC in a file whose structure corresponds to that set

out above. In order to be recognized as a directory, the file name must

include the word directory and must have a .csv extension. For example:

smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.

+Create an e-mail addressed to your fax E-mail address, attach the file to it,

and send your message via your mail server.

+Your fax will receive the e-mail containing the directory when it connects to

the mail server, and will automatically import the attached file into its

directory.

+Repeat the procedure as many times as required, for instance to update all

the LAN faxes on your network with the same directory.

Caution - Importing a new directory completely overwrites any existing directory

entries on the fax machine. Once your fax machine has a complete directory, we

advise you to disable importing in order to protect the data already on the fax.

To disable importing:



17 OK - DIRECTORY / IMPORTATION

+Select WITHOUT to prevent users from importing a directory.

E XPORTING A DIRECTORY

You may also export a directory from a fax machine as a text file, and send it to

any mail client (be it PC or fax based), in the form of an e-mail attachment entitled

directoryxxx.csv.

To export the directory:



18 OK - DIRECTORY / EXPORTATION

+Key in the e-mail address of the PC or other fax machine to which you want

to export the directory. You may export a directory to several fax machines

simultaneously (refer to paragraph Dialing, page -76).

+Confirm by pressing OK.

Directory

+Repeat the procedure as many times as required, for instance to update all your fax

machines or send the same file to several PC users on your local network.

LDAP SERVER

The LDAP server allows you to access a directory server, for contacts or lists of contacts

(maximum 500 recipients).

The LDAP function can be switched on only once there are at least 50 free entries in the

unit's local directory. If this is not the case a message will ask you to delete the necessary

number of entries.

CONFIGURATION



191 OK - DIRECTORY / LDAP SERVER / ADDRESS

+Enter the IP address or the server name and press the OK key to confirm.



192 OK - DIRECTORY / LDAP SERVER / IDENTIFIER

+Enter the identifier for connecting to the server and press the OK key to confirm.



193 OK - DIRECTORY / LDAP SERVER / PASSWORD

+ Enter the password for connecting to the server and press the OK key to confirm.



194 OK - DIRECTORY / LDAP SERVER / DN BASE

+Enter the database name and press the OK key to confirm.



195 OK - DIRECTORY / LDAP SERVER / PORT

+Enter the port number for connection to the server and press the OK key to confirm.

Sample LDAP settings for the terminal

If your LDAP settings are as follows:

Non-functional data given by way of example.

LDAP SERVER:

ADDRESS ldap.gofornet.com

IDENTIFIER demo jt15 (common name)

GofornetAdressBook (organisa-

tional unit)

PASSWORD *****

DN BASE GofornetAdressBook

PORT 389

Directory

then, you should complete the following MENUS on your fax machine:

Your terminal is now configured.

Remark : For more information on LDAP configuration, refer to your LAN administra-

tor or to your LDAP server documentation.

A CCESSING SERVER CONTACTS

When the LDAP function on your terminal is switched on, you can send documents

or e-mails to contacts in the server's directory.

This is what happens when you search for a contact: when you enter the first letter

of the recipient's name, all the entries in the server's directory which begin with

this letter will be alphabetically added to the local ones.

If there are too many entries on the server, a message will ask you to enter more

of the letters in the name to refine the search.

Remark : If a list contains too many recipients, a message will inform you that the

list cannot be used.

LDAP SERVER

191 ADDRESS ldap.gofornet.com

192 IDENTIFIER cn=demo jt15, ou=GofornetAddres-

sBook

193 PASSWORD *****

194 DN BASE ou=GofornetAddressBook

195 PORT 389

OPERATION

SENDING

Faxes sent over the telephone network are sent from the feeder or the

memory.

Documents sent over the Internet are first memorized and sent at the time

of Internet connection.

Over the telephone network: all fax transmissions are in black and white.

Over the Internet: you can send black and white documents (TIFF or PDF

format) or color documents (JPEG or PDF format).

D OCUMENT DEPOSITING

Scanner

From the automatic feeder tray

Caution - If you put the documents to send upside down, the contact will

receive a blank page.

+Place your original documents in

the document feeder:

- face printed on the top,

- first page under the stack.

+Set the paper guides (1) to the

document width.

+Once the operation is over, take

your original documents back

from the document exit tray.

Operation

Remark : Since the addressee’s number is generally on the document to be trans-

mitted, you may also dial before positioning the document.

From the flat scanner

C /HOOSING THE RESOLUTION CONTRAST

Resolution

You have 4 modes for document transmission.

The mode choice depends on the type of document to be

transmitted:

• Normal mode, to be used for good quality documents, without drawings

or small details

• Fine mode, symbolised by Fine at the bottom of the display screen. To

be used for documents with drawings or small characters

• Super Fine mode, symbolised by SFine at the bottom of the display

screen. To be used for documents with very fine or small character

drawings

• Photo mode symbolised by Photo at the bottom of the display screen.

To be used for photographic documents

To select the resolution mode:

+Press key as many times as necessary to select the required

mode. A  icon on the screen shows the current mode.

Contrast

You can set the contrast if your document is too light or too dark. If

the document is light, you must raise the contrast and if it is dark,

you must reduce it.

To set the contrast:

+Using the handle, lift up the

document feeder tray.

+Put your document, with the

printed face down on the scanner

window (1). The scanner origin is

located at your end, to the left,

as shown opposite.

+Once the operation is complete,

lift the document feeder tray and

recover your document.

Operation

+Press as many times as necessary to choose the desired contrast,

as shown by the position of a cursor.

DIALING

From the directory

dialing alphabetically

+Enter the first letter of your subscriber’s name with the alphanumeric

keypad, then add the remaining letters until your subscriber’s name is

complete.

Assigned number dialing

+Press key

Your fax displays the names of your correspondents and the lists of

correspondents in the address book in increasing alphabetical order.

then

+Use the  or  keys of the browser to scroll through the

correspondents and lists of correspondents, and to select the

correspondent or list of correspondents you require.

+Press key

Then press the letter assigned to the subscriber (refer to paragraph

Adding a record, page -65)

The screen displays the corresponding name.

+Enter the subscriber or subscriber list assigned number.

The screen displays the name of the subscriber or subscriber list

assigned to this number

Using the last number dialed key

You can redial one number among the ten last numbers you just dialled

before.

For a fax number (Tel in the Directory)

+Press the key

If the redial list is empty the display will show :

TO:

Operation

+You may enter the call number of the subscriber using the key

block or the directory.

+Confirm with the key to send the fax copy.

When the redial list is not empty the display will show:

+Using the keys  or within the navigator you can scroll

through the numbers already available in the Redial-list.

+You may select a call number or eventually enter the number

via the the numerical key pad or using the directory.

+Confirm the number with the key to send the fax copy.

For an Internet transmission

+Press the key.

If the redial list is empty the display will show:

+You may enter the e-mail address of the subscriber using the

alphanumerical keys or the directory.

+Confirm the entry with the key to send the message.

If the redial list contains call numbers the display will show:

+Using the keys  or  within the navigator you can scroll

through the e-mail addresses allready available in the

Redial-listing.

+You may select the e-mail address or eventually enter the

e-mail address using the alphanumerical keys or the directory.

+Confirm the address with the key to send the message.

To multiple numbers

You may dial to send a document simultaneously to multiple call

numbers.

Caution - This may be achieved only if the terminal is parametered

to send from the memory (refer to paragraph Document feed

type, page -42).

+Enter the fax or E-mail address, or use the Directory (refer to

above paragraphs).

REDIAL ↑↓

TO : _

TYPE ADDRESS:

REDIAL ↑↓

TO : _

Operation

+Press key and enter the number of the second subscriber or second

subscriber list

+Repeat this last step for all subscribers or subscriber lists (maximum 10

subscribers or subscriber lists).

+Press OK, , or to confirm the last addressee depending on the

required operation.

T RANSMISSION OVER THE

PUBLIC S T NWITCHED ELEPHONE ETWORK (PSTN)

Immediate transmission

+Position the document (refer to paragraph Document depositing,

page -74).

+Enter the fax number or choose your dialing mode (refer to paragraph

Dialing, page -76) then press .

The "Line" icon flashes during the call phase, it stays lit when both

faxes are in communication.

+At the end of transmission the initial screen is displayed.

Delayed transmission

This function allows you to transmit a document at a later time.

To program a postponed transmission you need to identify the subscriber

number, transmission time, feeder type and number of pages.

To delay the transmission time of your document :

+Position the document (refer to paragraph Document depositing,

page -74)

+Select  31 OK - FAX / TRANSMISSION.

+Enter the subscriber number you wish to program at a different time or

choose your dialing mode (refer to paragraph Dialing, page -76) and

confirm with OK.

+Next to the current time, enter the new time and confirm with OK.

+Choose the required IMAGE or PDF format.

+Choose SCAN B & W or COLOR SCAN.

+Adjust the contrast and confirm by pressing the OK key.

+Select the feed type, FEEDER or MEMORY and confirm with (refer to OK

paragraph Document feed type, page -42).

Operation

+You may enter the number of pages before transmission and

confirm with OK.

+Confirm postponed transmission by pressing key .

Your document is stored and will be sent at the new time.

Remark : When sending in "Deferred Send" mode, make sure that the document in

the feeder tray or on the scanner window is located in the right direction.

Transmission with auto redial

This function allows you to monitor the dialing operation during a fax

transmission. In this case, the maximum transmission rate will be

14400 bps.

This function allows for example:

• to hear if the subscriber’s fax is engaged and if so, choose the moment

when the line is clear to start the document transmission.

• to control the communication progress in case of uncertain numbers, etc.

To take the line manually:

+Place the document in the fax feeder.

+Press .

+If necessary, set the sound level with navigator  or  keys.

+If not already done, enter the subscriber number (or refer to

paragraph Using the last number dialed key, page -76 to

call back the last subscriber).

As soon as you hear the remote fax tone, the line is clear and you

can start the transmission.

+Press to start the document transmission.

If your terminal is set in order to print a transmission report (refer

to paragraph Main settings, page -38), the reduced copy of the

document first page will not be printed and it notifies you that the

communication is manual.

Rerouting

This function is used to reroute faxes received to a directory contact.

To use this function, you

have to perform two operations: set the rerouting address of the fax

and activate rerouting.

Activate rerouting

3911 OK - FAX / FAX FORWAD. / REROUTING /

ACTIVATION

+Using the keys or within the navigator, select option >>3911

WITH.

Operation

+Confirm with the OK key.

Remark : If the function WITHOUT is selected the menu 3912 will not be included in the

functions overview, when it is printed out.

Set the re-direction contact

3912 OK - FAX / FAX FORWAD. / REROUTING / CALL NUM-

BER

+Using the keys  and  within the navigator select the subscriber

from the directory (if the directory is empty the display will show

DIRECTORY EMPTY). Enter the number of the subscriber manually or

store the name and related number in the directory

393 OK - FAX / FAX FORWAD. / COPY

+Using the keys  and  within the navigator select the COPY option

(local printout of the information relayed to your system) either WITH

or WITHOUT.

+Confirm with the OK key.

Caution - E-mails can only be relayed to e-mail addresses. The

configuration of landlines does not provide for relaying to fax machines.

Tx forwarding

This function is used to configure the terminal so that any document

transmitted (by fax or to an e-mail address) is also sent to a third party. The

recipient will be selected from the entries in your terminal’s directory. It may

be a fax machine number, an e-mail address or an FTP address.

3921 OK - FAX / FAX FORWAD. / TX FORWARD./ ACTIVA-

TION

+Using the keys  or  within the navigator select WITH ou WITHOUT

and confirm with the OK key.

Remark : If you choose without, the menu 3922 won’t be displayed.

3922 OK - FAX / FAX FORWAD. / TX FORWARD. / CALL NUM-

BER

+Select the recipient you want from the directory and confirm by

pressing OK.

+The function is active and from now on any documents transmitted will

have a copy sent to the selected recipient.

+The transmission mode to the copied recipient depends on the type of

short numbers in the directory:

• If the short number is a telephone number or a mixed number (tel + e-mail or tel +

FTP) the copy will be sent by fax to the recipient’s telephone number.

• If the short number is an e-mail address or an FTP number, the copy will be sent in

IP mode to the recipient’s e-mail or FTP address.

Caution - The Tx forwarding function does not operate in PC mode.

Operation

T RANSMISSION OVER THE INTERNET

Sending a black and white document to an

E-Mail address

+Position the document (refer to paragraph Document

depositing, page -74).

+Press the key and enter the recipient’s E-mail address

or choose your dialing mode (refer to paragraph Dialing,

page -76).

+Adjust the contrast and the resolution if necessary (refer to

paragraph Choosing the resolution/contrast, page -75).

+Press the key.

If your contact has a PC, he will receive an E-mail to which your fax

is attached in monochrome PDF or TIFF format, depending on the

format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a color document to an E-mail

address

+Position the document (refer to paragraph Document

depositing, page -74).

+Press the key and enter the addressee’s E-mail address

or choose your dialing mode (refer to paragraph Dialing,

page -76).

+Adjust the contrast and the resolution if necessary (refer to

paragraph Choosing the resolution/contrast, page -75).

+Press the key.

The document is scanned and memorised, it will be sent at the

time of Internet connection.

If your contact has a PC, he will receive an E-mail to which your fax

is attached in color PDF or TIFF format, depending on the format

choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a typed message to an E-Mail address

You can send a typed message to an E-mail mailbox. You can also

add an attachment to this keypad message (the attachment is a

scanned paper document).

Operation

Access through the menu.

95 OK - INTERNET / E-MAIL

Direct access.

+Press key .

Then, to send to E-mail address.

+Enter the addressee’s E-mail address or choose your dialing mode (refer

to paragraph Dialing, page -76).

+Enter the address of who you want to receive a copy of the document

(CC:), and press OK to confirm.

+Enter the subject (80 characters max.) and press OK.

+Enter the text with the alphabetical keypad (100 lines of 80 characters)

and confirm with OK.

+To go to the next line, use key .

Then, you can choose between two options:

+Send the typed mail directly. Press OK, the mail is memorised and will

be sent at the next Internet connection, validate by pressing the

key.

Your subscriber will receive an E-mail.

Add an attachment (scanned document) to your mail:

+Select the scanner to use to scan your document. SCANNER ADF

(scroll scanner) or FLAT SCANNER (refer to paragraph Description,

page -14).

+Validate with OK key.

+Select B&W SCAN to send a black and white document or COLOR

SCAN to send a color document, and validate with OK key (this setting

can be changed at any time during the send procedure, using the color

key).

+Enter the name of the attachment and validate with OK key.

+If necessary, change the attachment format: PDF or IMAGE and

validate with OK key.

+If you have started to scan with the flat scanner, the unit will scan the

other pages. Put your second page to scan, select NEXT and validate

with OK.

+Press key @.

+Set contrast and resolution if necessary (refer to paragraph Choosing

the resolution/contrast, page -75).

+Press key .

The document is scanned and the mail sent to memory. It will be sent during

the next connection to the Internet.

Operation

Your contact will receive an E-mail with an attachment.

Scan to FTP

The scan to FTP function enables you to put your TIFF, JPEG and PDF

files in an FTP server, for example, for archiving.

To connect to the FTP server, you must know the name of the FTP

user and the PASSWORD.

When sending files, the terminal connects to the FTP server using

the defined connection parameters.

Simply put the file in an FTP server :

+Put the document in one of the scanners (refer to paragraph

Document depositing, page -74).

+Press key PC. A choice screen is displayed.

+Select Scan to FTP with keys or  then press OK key.

+Enter the FTP address of the server or select it from the

directory by pressing the key.

+Enter the name of the FTP user (operation not necessary when

the address is in the directory).

+Enter the password of the FTP user (operation not necessary

when the address is selected in the directory).

+Select the scanner to use to scan the document, SCANNER

ADF (scroll scanner) or FLAT SCANNER (refer to paragraph

Description, page -14).

+Validate with OK key.

+Select B&W SCAN to send a document in black and white or

COLOR SCAN to send a document in color. Validate with OK

key (this setting may be changed at any time during the send

procedure with the color key).

+Enter the name of the attachment and validate with OK key.

+If necessary, change the attachment format: PDF or IMAGE

and validate with OK key.

+If you have started to scan with the flat scanner, the unit will

scan the other pages. Put your second page to scan, select

NEXT and validate with OK.

Multi-contact sending.

Multi-contact sending is not possible with the key dedicated to this

function.

To make this type of send, you have to create a group containing

exclusively the FTP addresses.

Operation

Then carry out the same operations as for sending to one address, except

that you select an FTP address group in the directory, and not a single

address.

Scan to Disk

The Scan to Disk function allows you to place your TIFF, JPEG and PDF files

in a shared directory, on your PC for instance.

To access the shared folder you have to supply a user name and password

for login on the network.

When files are to be sent, the machine connects itself to the terminal on

which the directory is shared (for instance your PC) using the defined login

parameters.

Basic recording of a file in the shared directory:

+Place a document in one of the scanners (refer to paragraph Document

depositing, page -74).

+Press the PC key. A selection screen is displayed.

+Select SCAN TO DISK with the  or  key, then press the OK key.

+Enter the network sharing address, i.e., the address of the terminal on

which the directory is shared and the name of the shared directory (for

instance 134.1.22.10\DirectoryName), or select an entry in the

directory by pressing the key.

+Enter the network login user name (this operation is not necessary if the

address is in the directory).

+Enter the network login password (this operation is not necessary if the

address is selected in the directory).

+Select B&W SCAN to send a black-and-white document or COLOR

SCAN to send a color document, then validate with the OK key (this

setting can be changed at any time during the send procedure with the

color key).

+Enter the name of the attachment and validate with the OK key.

Remark : To avoid "name collisions", a suffix is automatically added to the name that was

entered, and incremented as necessary. If you entered DOCUMENT as the file name,

you will find the file archived as, for instance, DOCUMENT000016.pdf.

+If necessary, change the attachment format (PDF or IMAGE) and

validate with the OK key.

+If you are using the flat-bed scanner, you can scan more than one page.

Place the next page on the scanner, select NEXT and validate with OK.

Operation

T RANSMISSION WAITING QUEUE

This function lets you obtain a recap of all documents queuing, for

transmission, including those in deposit or in delayed transmission,

etc.

It allows you to:

• consult or modify the waiting queue. In this waiting queue the docu-

ments are coded the following way:

Order number in the queue / document status / subscriber’s telephone

number.

Documents may have the following status:

- TX: transmission

- REL: relay

- DOC: in deposit

- POL: polling

- MBX: send to mailbox

- PMB: mailbox polling

- TR: ongoing commands

- CNX: Internet connection

- NET: Internet transmission

- SMS: SMS transmission (not available)

• immediately perform a transmission from the waiting queue

• print a document in storage, waiting to be transmitted or in deposit

• print the waiting queue, to get the status of each document in the

queue, by either:

- queue order number

- document name or number

- scheduled transmission time (fax)

- operation type regarding the document: transmission from memory,

delayed transmission, deposit

- number of pages of the document

- document size (percentage of space stored in memory)

• cancel a transmission request in the waiting queue.

Immediately perform transmission from the

waiting queue

61 OK - COMMANDS / PERFORM

+Select the document in the waiting queue and confirm your

choice with or to immediately perform the selected OK

transmission.

Consult or modify the waiting queue

62 OK - COMMANDS / MODIFY

+In the waiting queue select the required document and confirm

your choice with OK.

Operation

+You may now modify the parameters of the given document then

confirm your modifications by pressing key .

Deleting a transmission on hold

63 OK - COMMANDS / CANCEL

+In the waiting queue select the desired document and confirm your

choice with OK.

Printing a document in waiting or in deposit

64 OK - COMMANDS / PRINT

+In the waiting queue select the desired document and confirm your

choice with OK.

Print the waiting queue

65 OK - COMMANDS / PRINT LIST

A document called ** COMMAND LIST ** is printed.

Operation

C ANCELLING A TRANSMISSION IN PROGRESS

Cancelling a transmission in progress is possible whatever the type

of transmission but varies depending on whether the transmission is

a single call number or a multi-call number.

• For a single call number from the memory, the document is erased from

the memory.

• For a multi-call number, only the call number in progress at the time of

the cancellation is erased from the transmission queue.

To cancel transmission in progress

+Press key .

A message will ask you to confirm cancellation by pressing the

key a second time.

+Press key to confirm cancellation in progress.

If your terminal is set to print a transmission report (refer to

paragraph Transmission report, page -42), it will print that the

communication was cancelled by the user.

RECEPTION

Document reception over the Internet is automatic at each

Internet connection.

Reception of all documents over the telephone network is done

one at a time at fax reception.

R ECEPTION OVER THE

PUBLIC S NWITCHED TELEPHONE ETWORK (PSTN)

Fax reception depends on the parameter settings of your terminal.

R ECEPTION OVER THE INTERNET

Whatever the document received, reception is automatic at each

Internet connection.

Incoming documents other than fax files (word processed file, CAD,

etc.) may not be opened by your fax. However, you may keep this

(or these) document(s) in your Internet mailbox until it is

automatically converted by the F@X to Fax service, if you have a

subscription or until computer use or automatic transfer (refer to

paragraph Mail sorting, page -59).

Operation

COPYING

Your fax offers to print out one more copies of one or more pages.

If the duplex module (depends on model) is installed on your terminal, you

can make duplex mode photocopies.

L OCAL COPY

Standard copy

+Position the document (refer to paragraph Document depositing,

page -74).

+Press key twice.

Duplex photocopies (With optional) duplex unit

installed)

+This function is available for photocopying if you have previously

installed the duplex module and an additional paper tray at the rear of

your terminal.

Remark : This duplex module only works with A4 (210 x 297 mm) format paper.

+Press once,the key .

+When the duplex mode is activated, a pictogram is shown on the screen.

Remark : The internal memories of your terminal can be printed one side only, except in

PAPER SAVE mode.

+The features available are described in the following table :

ORIGINAL FORMAT ÎFINAL FORMAT

DUPLEX/DUPLEX ÎDUPLEX/DUPLEX

ONE SIDE ÎDUPLEX/DUPLEX

DUPLEX/DUPLEX ÎONE SIDE

ONE SIDE ÎONE SIDE

Operation

"Sophisticated" copy

+Position the document (refer to paragraph Document

depositing, page -74).

+Press key .

+Enter the required number of copies and confirm with the OK

key.

+Using the keys  or  select the scan modes 1

DUPLEX->DUPLEX (Front/Rear) or SIDE->DUPLEX or

DUPLEX->SIDE or SIDE->SIDE and confirm with the OK key.

+If you have selected for printing the mode DUPLEX, select with

the keys  or  LONG BORDER or SHORT BORDER and confirm

with the OK key.

+Using the keys  or  select the resolution: ULTRA FAST,

FAST, QUALITY or PHOTO and confirm with the OK key.

+Using the keys  or  select the degree of contrast and

confirm with the OK key.

+Using the keys  or  select the degree of brightness and

confirm with the OK key.

+Select the collation mode COPY ASSEMBLED or NOT ASSEMBLED

and confirm with the OK key.

+Using the keys  or  or the numeric key pad or eventually

the key dedicated for zoom set up the degree of zoom between

25% TO 400% and confirm with the OK key.

+Using the keys  or  or the numerical key pad select the

required base values and confirm with the OK key.

+Using the keys  or  select the type of paper NORMAL PAPER

or THICK and confirm with the OK key.

+Using the keys  or  select the required paper tray,

AUTOMATIC TRAY, UPPER TRAY or LOWER TRAY and confirm

with the OK key.

S PECIFIC COPY SETTINGS

When the copy quality is no longer satisfactory, you can perform a

calibration. To do so, refer to paragraph Scanner calibration,

page -138.

Moreover, a high number of controls let you improve the copy

quality.

1. If you have previously installed the duplex module at the back of your terminal.

Operation

Scanner and printer settings

841 OK - ADVANCED FCT / COPY / RESOLUTION

+The RESOLUTION parameter adjusts the photocopying resolution. Select

HIGH SPEED, QUALITY or PHOTO RESOLUTION using keys   or , then

validate the choice with the OK key.

842 OK - ADVANCED FCT / COPY / ZOOMING

+The ZOOM setting is used to reduce or enlarge part of the document by

choosing the original and the zoom value to apply to the document, 25

to 400 %. Enter the zoom value required using the keys of the digital

key pad. Validate the choice with the OK key.

+The special zoom values (141, 97, 94, 78, 71) are displayed with

explanatory text (xx->yy).

+You can enter any zoom value at any time via the numeric keypad; if

the value entered does not correspond to a special value, the

explanatory text disappears.

+If a special zoom value is entered again, the explanatory text should

reappear.

+Validating a choice with the OK key will cause this choice to be set as

the default value and a 10-second time delay to be set for the

photocopier; if activated before the end of this time delay, the next local

copy will have this same zoom value applied as a default.

+Validating a choice with the COPY key will cause the local copy slip to

be entered with the selected zoom value.

843 OK - ADVANCED FCT / COPY / ASSEMBLED

+The ASSEMBLED parameter is used to define the choice of your printer

outputs; either assembled or not assembled. Validate the choice with

the OK key.

844 OK - ADVANCED FCT / COPY / ORIGIN

If you wish, you can change the origin of the scanner.

By entering new values of X and Y given in mm (X < 210 and Y < 286), you

will move the scanning zone as shown on the figure below.

+Select the X and Y coordinates with keys  or .

END OF SHEET

TOP OF SHEET

scanned area

Operation

+Set the required coordinates with the numeric keypad or  or

. Confirm your setting by pressing key OK.

845 OK - ADVANCED FCT / COPY / CONTRAST

+The CONTRAST parameter is used to select the photocopy

contrast. Adjust the contrast using keys  and, then

validate the choice with the OK key.

+You can also directly adjust the desired contrast using the

key, press this key several times until the required

adjustment is obtained without using  .845

846 OK - ADVANCED FCT / COPY / LUMINOSITY

+The LUMINOSITY parameter is used to make your original

document lighter or darker. Adjust the brightness required

using keys  and , then validate the choice with the OK key.

847 OK - ADVANCED FCT / COPY / BINDING

+The BINDING parameter is used to choose the long or short

side according to the type of binding of your document. Make

your choice using keys  and , then validate the choice with

the OK key.

Caution - All settings made using this menu become default

settings of the terminal.

85 OK - ADVANCED FCT / SCAN. & PRINT

+Use keys  or  of the browser to scroll the setting described

below that you want to modify.

+Validate your setting by pressing the OK key.

851 OK - ADVANCED FCT / SCAN. & PRINT / PAPER

+Select NORMAL or THICK paper using keys and.

+Validate your setting by pressing the OK key.

Remark : 1) When THICK paper type is selected, the print speed is slowed down.

2) Use the manual feeder for paper with a weight greater than 24 lb.

(90 g/m 2) .

852 OK - ADVANCED FCT / SCAN. & PRINT / PAPER

TRAY

+Select the paper tray that you want to use; AUTOMATIC,

LOWER or UPPER using keys  and .

+Validate by pressing the OK key.

853 OK - ADVANCED FCT / SCAN. & PRINT / PAPER

Operation

SAVE

This function prints all your documents duplex.

Remark : This function requires the prior installation on the rear of your terminal of the duplex

module and the additional paper tray (option or depending on model).

+Select WITH or WITHOUT using keys  and.

+Validate by pressing the OK key.

854 OK - ADVANCED FCT / SCAN. & PRINT / S.F MARGINS

If you want to offset the side margins of your document to the left or to the

right when scanning with your scroll scanner.

+Adjust the offset of the left/right margins (in 0.5mm steps mm) using

keys  and .

+Validate by pressing the OK key.

855 OK - ADVANCED FCT / SCAN. & PRINT / FLATBED MARG

If you want to offset the side margins of your document to the left or to the

right when scanning with your flat scanner:

+Adjust the offset of the left/right margins (in 0.5mm steps mm) using

keys  and .

+Validate by pressing the OK key.

856 OK - ADVANCED FCT / SCAN. & PRINT / PRINTER MARG

If you want to offset the side margins of your document to the left or to the

right.

Adjust the offset of the left/right margins (in 0.5mm steps) using keys  and

.

+Validate by pressing the OK key.

LOCAL C MOPY ENU

To manage new copy modes (Mosaic [n-up]/Banner, Identity Card copy) and

to simplify the local copy menu, you will need to change the order of the

various options, i.e.:

• ·enter least used options last,

• ·enter as early as possible any options whose selection will condition the absence or

presence of other options.

The various fields of the local copy menu are described below in order of

appearance.

Operation

Number of copies

Enter the menu and go to the first option: selection of the number

of copies (except if the slip is entered via the "number" + OK key

combination, in which case the second option is directly accessed):

Mode selection

Directly go the copy mode selection: normal (default), Mosaic/

Banner or Identity Card mode.

Case of a flatbed scan:

Case of an ADF scanner:

The Banner mode is available from the flatbed scanner only, since 4

or 9 passes will be required on the same page.

NUMBER OF

COPIES

1>1 PAGE TO 1 NORMAL COPY

2 1 PAGE TO 4 BANNER 1 TO 4

3 1 PAGE TO 9 BANNER 1 TO 9

4 IDENT. CARD IDENTITY CARD COPY

1>1 PAGE / 1 NORMAL COPY

2 2 PAGES / 1 MOSAIC 2 TO 1

3 4 PAGES / 1 MOSAIC 4 TO 1

Operation

The Mosaic mode (n up) is available from the ADF scanner only, since 2 or 4

pages will have to be scanned before printing, and page changes are not

managed on the flatbed scanner.

Paper tray selection

This selection is available only if the printer includes at least two trays. For

more information, refer to paragraph Paper tray, page -99.

Operation

Duplex mode (With optional duplex unit installed)

This selection is not available fo (page changes are r flatbed copies

not managed on the flatbed scanner) or for the Identity Card mode.

Case of a duplex printer (option) with compatible paper type:

Case of a simplex or duplex printer with incompatible paper type:

Zoom selection

This selection is not available for Mosaic/Banner and Identity Card

modes.

For normal mode, the selection principle is as described for the

ZOOM key.

Origin selection

This selection is not available for Mosaic/Banner and Identity Card

modes:

On the ADF scanner, with the sheet being centered by the margin

stops, the default value xxx is not necessarily 000: this value is now

computed automatically once the output format and zoom

coefficient have been selected.

Assembled copy selection (collating)

This mode, also called "sorted copy" mode, can be used for scanning

a complete document on the ADF scanner then for printing this

document n times (in "non-assembled" mode - default setting -,

each scanned page will be printed n times).

1>DUPLEX

->DUPLEX

2 1-SIDE ->DUPLEX

3 DUPLEX ->1-SIDE

4 1-SIDE ->1-SIDE

1>1-SIDE

->1-SIDE

2 DUPLEX

->1-SIDE

ZOOM

100%

ORIGIN

X=XXX Y=000

Operation

This mode only makes sense on the ADF scanner (a document shall include

several pages) and with a number of copies exceeding 1.

For an assembled copy, the document is faxed in 200 dpi fax mode then

encoded (MMR coding) and stored in the flash memory. Once the document

is entirely scanned, it is printed as many times as requested then erased from

the memory.

The resulting limitations are as follows:

• fax mode scan: 8.5 in. (216 mm ) in width, 1728 pixels,

• zoom forced to 100% (for any user selection).

The assembled copy selection is not available in the following cases:

• flatbed scanner: normal, Banner or Identity Card mode,

• ADF scanner with number of copies = 1,

• number of copies > 1, but with a zoom value different from 100%,

• Mosaic mode activated,

• output to a tray with Letter paper.

Resolution selection

Select HIGH SPEED, QUALITY or PHOTO RESOLUTION using keys  or

, then validate the choice with the OK key.

Remark : A Resolution key is also available for immediate selection once the slip is entered.

Contrast selection

+Adjust the contrast using keys  and, then validate the choice with

the OK key.

Remark : A Contrast key is also available for immediate selection once the slip is entered.

Operation

D ESCRIPTION OF ID CARD MODE

The IDENT. CARD copy function is used for copying both sides of an

identity card or driving license type document (size 5.5 x 8.8) on a

Letter format sheet.

This function will be available only from the flatbed scanner for local

copy.

The LDC screen will display two messages: one to indicate where the

original document should be placed and another to ask the

document to be turned over. These messages require validation

from the keyboard before the operation can be continued.

No zoom will be applicable for this function.

Selection of the IDENT. CARD copy mode will be possible in the local

copy slip. This mode will be accessible only if no paper is detected in

the scroll scanner feeder.

+Press the 1 and OK keys.

The following will be displayed:

+Press the OK key.

The following will be displayed:

+Press the OK key.

The following will be displayed:

+Press the OK key.

The following will be displayed:

+With keys  and  select contrast.

+Press the OK key.

The following will be displayed:

+With keys  and  select luminosity.

1 1 PAGE TO 1

2>> ID CARD

1>> AUTOMTIC TRAY

2 UP. TRAY

2 : RESOL. : FAST

3>> RESOL . : QUALITY

CONTRAST

- ----------O-------- +

LUMINOSITY

--------O------- +

Operation

+Press the OK key.

The following will be displayed:

+ With keys  and  select paper.

+Press the OK key.

The following will be displayed:

+Insert your identity card on the flatbed scanner’s glass. Press the OK

key.

The following will be displayed:

Then, once the document has been scanned:

+Lift the flatbed scanner flap, turn over your card then close the flap.

Press the OK key.

The following will be displayed:

Your fax machine will then print your card

1 >>NORMAL PAPER

2 THICK PAPER

PUT ID. CARD

THEN OK

COPY IN PROGRESS

TURN OVER DOC

THEN OK

COPY IN PROGRESS

Operation

P APER TRAY

Default tray for local copy

With same paper format in both trays

In this case, all selections made for this parameter will determine the

default tray in the local copy slip.

The tray can however be changed on a case by case basis in the slip.

With different paper formats in the trays

If the default setting is , the default tray in the local AUTOMATIC

copy slip will be the one currently selected (depending on last

printout): UPPER or LOWER.

If the default setting is UPPER or LOWER, this will be the option

proposed in the local copy slip.

The tray can however be changed on a case by case basis in the slip.

The table below summarizes the effects of the "default tray"

parameter values on the local copy.

Default tray for internal printing

Internal printing is reserved for guides, logs, directories, text

e-mails, etc., and is possible on compatible paper formats only, i.e.:

• A4,

• Letter,

• Legal.

Only the A5 format is not accepted.

With the parameter set for one of the 2 trays: UPPER or

LOWER

In this case, the document will be printed on the selected tray,

provided the associated paper format is compatible.

Default tray

parameter

Default tray in local copy

slip

2 trays with same

paper format

AUTO AUTO

UPPER UPPER

LOWER LOWER

2 trays with different

paper formats

AUTO tray selected last

UPPER UPPER

LOWER LOWER

Operation

100

Should the format be incompatible, the printer will turn to "PAPER

INCOMPATIBLE" error condition.

With the parameter set to AUTO TRAY

In this case, your terminal will automatically select a compatible tray for

printing, first checking whether the currently selected tray is compatible:

• if it is, printing will start from this tray,

• if it is not, the next tray will be selected and checked for compatibility,

• if no tray is compatible, the printer willturn to "PAPER INCOMPATIBLE" error

condition,

• if the selected tray becomes empty while printing, the terminal will search for ano-

ther compatible tray:

- if a compatible tray is found, printing will proceed on this new tray; otherwise,

the printer will turn to error condition.

Printer in "PAPER INCOMPATIBLE" error condition

The following will be displayed on your terminal:

In this condition, printing will be either cancelled (for guides, logs and

directories) or suspended (for SMS and e-mails).

The error can be cleared by pressing the STOP key or by changing the paper

format in one of the printer trays.

Clearing with the STOP key will enable the printer to be rapidly returned to

service subsequent to cancelled internal printing.

Default tray for fax printing

• Setting of fixed tray parameter:

- the fax is printed on the specified tray, except if this tray contains

incompatible paper (A5 format), in which case the printer will turn to

"PAPER INCOMPATIBLE" error condition.

• Setting of automatic tray parameter:

- the fax machine selects the tray with the paper best suited to the fax size, i.e.

the number of lines; if the number of lines is unknown, the terminal selects the

tray with the longest sheets (Legal, A4 then Letter). Any tray containing

incompatible paper will be ignored. If no tray contains compatible paper, the

printer will turn to "PAPER INCOMPATIBLE" error condition.

• In automatic tray mode:

- the tray can be changed for each page of the received fax in case the pages have

different lengths.

• Fax reduction mode - between 70% and 100%:

- fixed or automatic reduction enabling the fax to be printed on a single page.

• Discard Size parameter - 1 cm or 3 cm:

- enables the end of a received page to be ignored if less than 1 or 3 cm are still to

be printed, which will prevent a second page from being used.

PAPER FORMAT

INCOMPATIBLE

101

Operation

Default tray for PC printing

In PC printing mode, the printer driver's tray setting will override the

terminal’s tray setting.

The PC driver will indicate the following to the terminal:

• which tray to use for printing: upper, lower, auto,

• the format of each page: A4, Letter, A5, B5, ...

Your terminal will select the tray requested by the PC, except if the

"Auto tray" option is requested: in that case, your terminal will select

the default tray by itself according to the "Default tray" parameter

setting, i.e. upper, lower or auto, which will come to select the last

tray used on the previous printing session.

The format transmitted for each page by the PC is not taken into

account for tray selection; this information is only used for setting

the printer parameters (should the requested format and the format

physically available be conflicting, the printer will display the error).

Tray selection

on PC side

Default trayon

terminal side

Tray selected

UPPER indifferent UPPER

LOWER indifferent LOWER

AUTO

UPPER UPPER

LOWER LOWER

AUTO tray selected last

Operation

102

O THER FUNCTIONS

LOGS

The incoming and outgoing logs list the last 30 transmissions (incoming and

outgoing) made by your terminal.

An automatic print out will take place after every 30 transmissions. However,

you may request a print out at any time.

Each log (incoming or outgoing) contains a table with the following

information:

• date and time of the incoming or outgoing document

• subscriber’s number or E-mail address

• transmission mode (Norm, Fine, SFine or Photo)

• number of pages sent or received

• call duration

• incoming or outgoing results: noted CORRECT if properly transmitted

information codes for special calls (polling, manual subscribers, etc.)

• reason for call error (example: your subscriber does not answer)

To print the logs:

52 OK - PRINT / LOGS

The incoming and outgoing logs are printed on the same page.

P RINTING THE FUNCTIONS LIST

You may print the functions list of your fax machine at any time.

To print the functions list:

51 OK - PRINT / FUNCTIONS LIST

P RINTING THE TERMINAL SETTINGS

At any moment, you may print the list of your terminal’s parameter settings

to control any changes possibly made to the default parameters.

Printing the terminal settings:

54 OK - PRINT / SETUP

Your terminal prints the list of stored parameters.

Operation

104

Setting the terminal for document deposits,

you must define the type:

•SIMPLE- it may be polled only once from the memory or feeder

•MULTIPLE- it may be polled as many times as necessary from the memory

Setting the terminal for polled documents,

you must define the poll number, then depending on the type of poll you

may:

• launch an immediate poll

• program a delayed poll with a chosen time

• launch a multi-poll, either immediately or later.

Placing a document in deposit

+Insert the document to deposit in the feeder.

+Select 34 OK - FAX / POLLING TX and confirm with OK.

+Choose the type, according to the table below:

+Confirm deposit by pressing the OK key.

Polling a deposited document

33 OK - FAX / POLLING RX

+Enter the number of the party whose document you want to poll or

choose your dialing mode (refer to paragraph Dialing, page -76).

Remark : you can poll several documents using the key.

Menu Procedure

SIMPLE

+Select FEEDER or MEMORY

+If necessary, adjust the contrast and confirm with OK

+Enter the number of pages that you wish to deposit

MULTIPLE

+If necessary, adjust the contrast and confirm with OK

+Enter the number of pages that you wish to deposit

105

Operation

+Depending on the type of poll you should:

Choice Procedure

Immediate poll +Press

Delayed poll +Press OK

+Next to the current time, enter the time you

wish to poll the document and press

Operation

106

LOCK

There are restrictions to the use of your fax:

• To lock the printing of received documents (refer to paragraph Fax answering

machine, page -43),

• locking the keyboard,

• locking the numbers,

• locking the Internet settings,

• locking the access to the SMS transmission function.

Entering the locking code

The operator access parameters are confidential; they are protected by a

four-digit interlock code that the authorised operators must know.

To access the locking code:

811 OK - ADVANCED FCT / LOCK / LOCKING CODE

+Enter your four-digit interlock code on the keypad.

+Confirm by pressing OK.

+Confirm the interlock code by entering the code one more time.

+Press OK to confirm.

Remark : when a code is already registered, the terminal asks you to give the former code

before allowing you to modify it.

Locking the keyboard

This function allows you to prevent access to non-authorised persons. An

access code must be entered each time a person wants to use the terminal.

To access the keypad unlocking menu:

812 OK - ADVANCED FCT / LOCK / LOCK KEYBD.

+Enter the four-digit interlock code.

+Press key OK to confirm.

+With keys  or of the navigator, select the option WITH.

+Press key OK to confirm.

Remark : after each operation, the terminal interlocks automatically.

107

Operation

Locking the numbers

This function locks dialing and the numerical keypad is disabled.

Transmissions are only possible from numbers included in the

directory.

You can still send mails by typing in the addressee’s address (if this

has no numbers in it).

To access the number interlocking option:

813 OK - ADVANCED FCT / LOCK / LOCK NUMBER

+Enter the four-digit interlock code with the keypad.

+Press key OK to confirm.

+With keys  or of the navigator, select the option DIRECT

ONLY.

+Press key OK to confirm.

Locking the Internet settings

This function prevents access to all the Internet settings of menu 9.

As a matter of fact, any untoward change to these settings might

result in repeated connection failures. You can still send documents

to an E-mail address ( 95) and get connected ( 93).

To access the Internet settings locking menu:

814 OK - ADVANCED FCT / LOCK / LOCK PARAME-

TERS

+Enter the four-digit locking code with the numerical keypad.

+Press OK to confirm.

+With keys  or , select the option WITH.

+Press OK to confirm.

Locking the Media

This function prevents access to the Media (USB memory key).

To access the Media locking menu:

816 OK - ADVANCED FCT / LOCK / LOCK MEDIA

+Enter the four-digit locking code with the numerical keypad.

+Press key OK to confirm.

+With keys  or , select the option WITH.

+Press key OK to confirm.

Remark : When a code is already saved, the unit first asks you for the old code

before allowing you to change it.

Operation

108

S CAN TO PC

Remark : your terminal is provided with a Scan to PC key. This key activates, first of all, the

SCAN -TO - PC function, which when associated with Companion Suite Pro, makes it

possible to send an opening notice of a scan function of a PC connected to your ter-

minal. For more information, refer to the Companion Suite Pro software.

D EPARTMENT CODE

Use of the terminal can be limited to authorized personnel within each

department by setting up a master department code and individual

department codes. You can assign one master code and up to 98 department

codes. You can then monitor the usage for each department. The master

department code is used to setup and modify the department code

information.

During the setup procedure, you are prompted to enter a 4-digit master

department code. This code is required to perform any modifications; it is

used as a supervisory master key. The master code department number is

preset to 00.

The individual department codes are used to access and operate the terminal.

During the setup procedure, you can assign department numbers from 1-98.

You are also prompted to enter a 4-digit department code for each

department. As each department enters their assigned department code to

access and operate the terminal, the usage for each department is recorded

on the department code report.

109

Operation

F UNCTION MANAGEMENT BY THE ADMINISTRATOR

By default, the "Department Code" function is deactivated when the

terminal is first put into service.

Activating the department code

881 OK - ADVANCED FCT / DEPT. CODE / ACTIVA-

TION

+Using the browser’s  or  keys, select WITH.

+Press OK to confirm; the function is activated.

Deactivating the department code

881 OK - ADVANCED FCT / DEPT. CODE / ACTIVA-

TION

+Using the browser’s  or  keys, select WITHOUT.

+Press OK to confirm; the function is deactivated.

Setting the department codes

The administrator must enter the department number to be created,

between 01 and 98; the number 00 is reserved for the administrator

to enter his or her own department code and department name

before being able to record other codes for different users.

• Entering the master1 code.

882 OK - ADVANCED FCT / DEPT. CODE / NEW

DEPT.

The screen displays:

+Using the browser’s  key, select 00.

+Confirm by pressing OK.

The screen displays:

1. Code only attributed to the administrator.

NEW DEPT..

00> FREE

8821>DEPT. CODE

8822 DEPT. NAME

Operation

110

+Press OK to confirm the line 8821>DEPT. CODE.

+The screen displays MASTERCODE and ****.

+Using the  key, go to the **** line and enter your 4-digit department

code (remember this code).

+Confirm the code by pressing OK.

+Using the browser’s  key, select 8822 DEPT. NAME and press OK.

+Using the alphabetical keypad, enter the name you want to give to your

department (maximum 20 characters).

+Confirm your department name by pressing OK.

Creating a department code

Only the administrator, using the Mastercode is able to set other department

codes.

+Enter your mastercode and confirm by OK.

882 OK - ADVANCED FCT / DEPT. CODE / NEW DEPT.

+Enter a number between 01 and 98 or select a free number using the

  or keys, as shown on the terminal’s display.

+Confirm your selection by pressing OK.

The screen displays:

+Press OK; the screen displays:

+Enter a 4-digit code (remember it); if this code is already used by

another service, the terminal displays "CODE ALREADY USED". In this

case, enter another code.

+Confirm your selection by pressing OK.

The terminal also asks you if you want to be able to modify the department

name. Press OK then the .key to return to the main menu

Deleting a department code

The administrator can also delete a department code to prevent the

department associated with it having any access to the terminal functions.

8821>DEPT. CODE

8822 DEPT. NAME

DEPT. CODE

* * * *

111

Operation

+Enter your administrator mastercode.

883 OK - ADVANCED FCT / DEPT. CODE / DELETE

+Enter the number of the department code you want to delete

or search for it using the  or  keys.

+Confirm by pressing . A confirmation screen is displayed. OK

Press OK again to confirm the deletion. Once confirmed, the

department code number becomes free again and the counters

also associated with this number will be erased.

Caution - If the administrator deletes his or her own department

code all the other department codes will also be deleted.

Printing a department code

The administrator may print reports for each department entered.

These reports show the department number (between 01 and 98),

its name, the associated access code and the number of pages

transmitted and copied by this department.

884 OK - ADVANCED FCT / DEPT. CODE / PRINT

+Enter the number of the department you want to print and

confirm by pressing OK.

The terminal begins printing the report, as shown in the illustration

below.

Operation

112

Printing the department report

The administrator may print reports for all the departments created. To do

so:

884 OK - ADVANCED FCT / DEPT. CODE / PRINT

+Enter the administrator department number 00 and confirm by pressing

OK. The terminal prints the report, as shown in the illustration below.

113

Operation

U SE OF THE DEPARTMENT CODES BY A DEPARTMENT

To access the different terminal functions, each department must

enter its own access code as delivered by the administrator. When

the "DEPARTMENT CODE" function is activated, the screen

displays:

+Press on the numerical keypad only (pressing any other keys

will sound beeps).

The screen displays:

+Enter your department’s access code (as provided by the

administrator). If this code is correct, the terminal will grant

you access to all the functionalities available, except for menu

88 as this is reserved for the administrator. If the access code

does not correspond to any services, the terminal displays

"WRONG CODE".

Printing a user department code

Each department may print the data of its own department code.

+If the "Department Code" function is activated, enter your

4-digit numerical access code and confirm by pressing OK.

59 OK - PRINT / DEPART. CODES

The terminal prints the data for your own department’s department

code.

Remark : If the mastercode is entered the terminal prints the summary of the

accounts.

C HARGE CODE

E NTERING THE CHARGE CODE

The charge code is a number that is sent on-line after your

correspondent’s fax machine number. To add a charge code after

entering your correspondent’s number you must press the key.

This inserts the "+" symbol after the number and you may then type

your charge code.

THU 20 FEB 10:15

ENTER DEPT. CODE

* * * *

Produkt Specifikationer

Mærke:	OKI
Kategori:	Printer
Model:	B4545 MFP

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