Brother 1840C Manual
Brother
Faxmaskine
1840C
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U S E R ’ S G U I D E
®
FAX
-1840C
FAX
-1940CN
MFC-3240C
MFC-3340CN
Version B

If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: FAX-1840C, FAX-1940CN, MFC-3240C and
MFC-3340CN
(Circle your model number)
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain this
User’s Guide with your sales receipt as a permanent
record of your purchase, in the event of theft, fire or
warranty service.
Register your product on-line at
By registering your product with Brother International
Corporation, you will be recorded as the original owner of the
product. Your registration with Brother:
■may serve as confirmation of the purchase date of your
product should you lose your receipt;
■may support an insurance claim by you in the event of
product loss covered by insurance; and,
■will help us notify you of enhancements to your product and
special offers.
The most convenient and efficient way to register your new
product is on-line at http://www.brother.com/registration
http://www.brother.com/registration
©1996-2004 Brother Industries, Ltd.

i
Brother numbers
Register your product
By registering your product with Brother International Corporation, you will be
recorded as the original owner of the product. Your registration with Brother:
■may serve as confirmation of the purchase date of your product
should you lose your receipt;
■may support an insurance claim by you in the event of product
loss covered by insurance; and,
■
will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet
or, for your convenience and most efficient way to register your new
product, register on-line at
Frequently asked questions (FAQs)
The Brother Solutions Center is our one-stop resource for all your Fax
Machine/Multi-Function Center needs. You can download the latest
software and utilities, read FAQs and troubleshooting tips to learn how to
get the most from your Brother product.
For Customer Service
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER.
IMPORTANT
For technical help, you must call the country where you bought the
machine. Calls must be made from within that country.
You can check here for Brother driver updates.
In USA: 1-800-284-4329 (voice)
1-901-379-1215 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
In Canada: 1-877-BROTHER (voice)
(514) 685-4898 (fax)
http://www.brother.com/registration
http://solutions.brother.com

ii
Brother fax back system (USA only)
Brother has installed an easy-to-use fax back system, so you can get
instant answers to common technical questions and product information for
all Brother products. This system is available 24 hours a day, 7 days a
week. You can use the system to receive faxed instructions and an Index of
fax back subjects.
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which are
available at most Brother retailers. If you cannot find the accessory you
need and you have a Visa, MasterCard, Discover, or American Express
credit card, you can order accessories directly from Brother. (In the USA,
you can visit us online for a complete selection of the Brother accessories
and supplies that are available for purchase.)
In USA only: 1-800-521-2846
In USA: 1-888-879-3232 (voice)
1-800-947-1445 (fax)
In Canada: 1-877-BROTHER (voice)
Description Item
Ink Cartridge Standard <black> LC41BK (Prints up to 500 pages)
Ink Cartridge High Yield <black> LC41HYBK (Prints up to 900 pages)
Ink Cartridge <cyan> (blue) LC41C (Prints up to 400 pages)
Ink Cartridge <magenta> (red) LC41M (Prints up to 400 pages)
Ink Cartridge <yellow> LC41Y (Prints up to 400 pages)
Premium Glossy Photo Paper
(Letter size / 20 sheets)
BP60 GLL
Matte Inkjet Paper
(Letter size / 25 sheets)
BP60 ML
Inkjet Plain Paper
(Letter size / 250 sheets)
BP60 PL
Telephone Line Cord LG3077001
Telephone Handset (FAX-1840C and
FAX-1940CN only)
LE0446011
Handset Curled Cord (FAX-1840C
and FAX-1940CN only)
LE6681001
Power Protector for A/C Power
Telephone Line Surges and Voltage
Spikes (2 outlets)
QPD120
Power Protector for A/C Power
Telephone Line Surges and Voltage
Spikes (8 outlets)
FX120
User's Guide LF5686001 (English for USA and Canada)
LF5710001 (French For Canada)
http://www.brothermall.com

iii
Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S
LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES
NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK
AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS
NOT PERMITTED BY SOME STATES IN THE USA AND SOME
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT
APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS,
BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION,
AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE
THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA
DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY
FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE
LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT
BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS
OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT
(INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR
OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been
compiled and published, covering the latest product descriptions and
specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.

iv
Brother® One Year Limited Warranty and Replacement Service
(USA only)
Who is covered:
• This limited warranty ("warranty") is given
only to the original end-use/retail
purchaser (referred to in this warranty as
"Original Purchaser") of the accompanying
product, consumables and accessories
(collectively referred to in this warranty as
"this Product").
• If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was
used (including but not limited to floor
models or refurbished product), prior to
your purchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.
What is covered:
• This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to print heads, toner,
drums, ink cartridges, print cartridges, refill
ribbons, therma PLUS paper and thermal
paper.
• Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying Consumable and
Accessory Items will be free from defects in
materials and workmanship, when used
under normal conditions.
• This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What is the length of the Warranty Periods:
• Machines: one year from the original
purchase date.
• Accompanying Consumable and
Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.
What is NOT covered:
This warranty does not cover:
(1) Physical damage to this Product;
(2) Damage caused by improper installation,
improper or abnormal use, misuse,
neglect or accident (including but not
limited to transporting this Product
without the proper preparation and/or
packaging);
(3) Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
use of non Brother®-brand parts and
Consumable and Accessory Items);
(4) Consumable and Accessory Items that
expired in accordance with a rated life;
and,
(5) Problems arising from other than defects
in materials or workmanship.
(6) Normal Periodic Maintenance Items,
such as Paper Feeding Kit, Fuser and
Laser Units.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted
warranty repair without authorization from
Brother and/or alteration/removal of the
serial number).
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-800-284-4329 for Fax,
MFC and DCP and 1-800-276-7746 for
Printers, or to a Brother Authorized Service
Center within the applicable warranty
period. Supply Brother or the Brother
Authorized Service Center with a copy of
your dated bill of sale showing that this
Product was purchased within the U.S. For
the name of local Brother Authorized Service
Center(s), call 1-800-521-2846.
What Brother will ask you to do:
After contacting Brother or a Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
You are responsible for the cost of
shipping, packing product, and
insurance (if you desire). You are also
responsible for loss or damage to this
Product in shipping.
What Brother will do:
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and if you first reported the problem
to Brother or an Authorized Service Center
within the applicable warranty period,
Brother or its Authorized Service Center will
repair or replace the Machine and/or
accompanying Consumable and Accessory
Items at no charge to you for parts or labor.
The decision as to whether to repair or
replace the Machine and/or accompanying
Consumable and Accessory Items is made

vii
Safety precautions
To use the machine safely
Please refer to these instructions for later reference and before
attempting any maintenance.
WARNI NG
There are high voltage
electrodes inside the machine.
Before you clean the machine,
make sure you have
unplugged the telephone line
cord first and then the power
cord from the AC power outlet.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
To prevent injuries, be careful
not to touch the area shaded in
the illustration.
When you move the machine,
grasp the side handholds as
shown in the illustration.
When you move the machine,
place a hand at each side of the
unit so you are supporting the
base when you lift it. (See the
illustration on the right.)

viii
■Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall jack. Never
install telephone wiring during a lightning storm. Never install a
telephone wall jack in a wet location.
■This product must be installed near an AC power outlet that is
easily accessible. In case of emergencies, you must disconnect
the power cord from the AC power outlet in order to shut off
power completely.
■To reduce the risk of shock or fire, use only a No. 26 AWG or
larger telecommunication line cord.
Caution
■Lightning and power surges can damage this product! We
recommend that you use a quality surge protection device on the
AC power line and on the telephone line, or unplug the cords
during a lightning storm.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety
precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the
following:
1. Do not use this product near water, for example, near a
bath tub, wash bowl, kitchen sink or washing machine, in a
wet basement or near a swimming pool.
2. Avoid using this product during an electrical storm. There
may be a remote risk of electric shock from lightning.
3. Do not use this product to report a gas leak in the vicinity
of the leak.
4. Use only the power cord provided with the machine.
SAVE THESE INSTRUCTIONS

ix
Choosing a location
Place your machine on a flat, stable surface that is free of vibration
and shocks, such as a desk. Put the machine near a telephone wall
jack and a standard, grounded AC power outlet. Choose a location
where the temperature remains between 50° and 95°F (10°-35°C).
Caution
■Avoid placing your machine in a high-traffic area.
■Avoid placing your machine on the carpet.
■Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■Do not expose the machine to direct sunlight, excessive heat,
moisture, or dust.
■Do not connect your machine to electrical outlets controlled by
wall switches or automatic timers.
■Disruption of power can wipe out information in the machine’s
memory.
■Do not connect your machine to electrical outlets on the same
circuit as large appliances or other equipment that might disrupt
the power supply.
■Avoid interference sources, such as speakers or the base units
of cordless phones.

x
Quick Reference Guide
Sending faxes
Automatic Transmission
1
If it is not illuminated in
green, press (Fax).
2
Load your document.
3
Enter the fax number using
One-Touch, Speed-Dial,
Search or the dial pad.
4
Press Black Start or
Color Start.
Storing numbers
Storing One-Touch Dial
numbers
1
Press Menu/Set, 2, 3, 1.
2
Press the One-Touch key
where you want to store the
number.
3
Enter a number (up to 20
digits), and then press
Menu/Set.
4
Enter a name up to 15
characters (or leave it
blank), and then press
Menu/Set.
5
Press Stop/Exit.
Storing Speed-Dial numbers
1
Press Menu/Set, 2, 3, 2.
2
Using the dial pad, enter a
two-digit Speed-Dial
location number, and then
press Menu/Set.
3
Enter a number (up to 20
digits), and then press
Menu/Set.
4
Enter a name up to 15
characters (or leave it
blank), and then press
Menu/Set.
5
Press Stop/Exit.
To access a One-Touch
number that is shown in a
black square on the control
panel, hold down Shift as
you press the One-Touch
key.

xi
Dialing operations
One-Touch Dialing/
Speed-Dialing
1
If it is not illuminated in
green, press (Fax).
2
Load your document.
3
Press the One-Touch key of
the number you want to call.
— —OR
Press
Search/Speed Dial
,
press #, and then press the
two-digit Speed-Dial
number.
4
Press Black Start or
Color Start.
Using Search
1
If it is not illuminated in
green, press (Fax).
2
Load your document.
3
Press
Search/Speed Dial
,
and then enter the first letter
of the name you’re looking
for.
4
Press or to search the
memory.
5
Press Black Start or
Color Start.
Making copies
1
Press (Copy) to
illuminate it in green.
2
Load your document.
3
Press Black Start or
Color Start.
To dial a One-Touch
number that is shown in a
black square on the control
panel, hold down Shift as
you press the One-Touch
key.
▲
▲

xii
Table of Contents
1
Introduction .......................................................................... 1-1
Using this Guide ............................................................... 1-1
Finding information..................................................... 1-1
Symbols used in this Guide........................................1-1
Control panel overview .....................................................1-2
Turning the machine on and off.................................. 1-6
On/Off Setting.............................................................1-6
Load documents............................................................... 1-8
Using the automatic document feeder (ADF) ............. 1-8
Recommended environment .................................. 1-8
About paper ....................................................................1-10
Recommended Paper............................................... 1-10
Handling and using special paper ............................ 1-11
Paper type and size for each operation................ 1-12
Paper weight, thickness and capacity ..................1-13
Paper capacity of the output paper tray .............. 1-13
Printable area .......................................................1-14
How to load paper, envelopes and post cards ......... 1-15
To load paper or other media ............................... 1-15
To load envelopes ................................................ 1-17
To load post cards................................................ 1-18
About fax machines ........................................................ 1-19
Custom features ....................................................... 1-19
Do you have Voice Mail on the phone line? ......... 1-19
Why should there be problems?........................... 1-19
How can you avoid possible problems? ...............1-19
Fax tones and handshake ........................................ 1-20
ECM (Error Correction Mode)................................... 1-21
2
Getting started ..................................................................... 2-1
Initial Setup....................................................................... 2-1
Setting the Date and Time.......................................... 2-1
Setting Tone and Pulse dialing mode......................... 2-1
Setting the Station ID.................................................. 2-2
General Setup .................................................................. 2-3
Setting the Mode Timer
(MFC-3240C and MFC-3340CN only).................... 2-3
Setting the Mode Timer
(FAX-1840C and FAX-1940CN only) .....................2-3
Setting the Paper Type .............................................. 2-4
Setting the Paper Size ............................................... 2-4

xiv
4
Setup Receive ...................................................................... 4-1
Basic receiving operations
(FAX-1840C, MFC-3240C and MFC-3340CN only)...... 4-1
Choosing the Receive Mode ...................................... 4-1
To select or change your Receive Mode................4-2
Setting the Ring Delay................................................ 4-2
Basic receiving operations (FAX-1940CN only) ............... 4-3
Choosing the Receive Mode ...................................... 4-3
To select or change your Receive Mode ................ 4-4
Setting the Ring Delay................................................ 4-5
Setting Toll Saver (Msg Ctr mode) ............................. 4-6
Setting the F/T Ring Time (Fax/Tel mode only).......... 4-7
Setting the Fax/Tel Announcement
(FAX-1940CN only) ................................................ 4-7
Easy Receive (MFC-3240C and MFC-3340CN only) ... 4-8
Easy Receive (FAX-1840C and FAX-1940CN only) ... 4-9
Printing a reduced incoming fax (Auto Reduction).... 4-10
Receiving a fax at the end of a conversation............4-10
Printing a fax from the memory ................................4-10
Polling ...................................................................... 4-11
Setting up Polling Receive ...................................4-11
Setting up Sequential Polling Receive ................. 4-11
5
Quick-Dial numbers and dialing options ...........................5-1
Storing numbers for easy dialing ...................................... 5-1
Storing One-Touch Dial numbers ...............................5-1
Storing Speed-Dial numbers ...................................... 5-2
Changing One-Touch and Speed-Dial numbers ........ 5-3
Setting up Groups for Broadcasting ........................... 5-4
Dialing options ..................................................................5-6
Access codes and credit card numbers......................5-6
Pause .........................................................................5-6
Tone or Pulse .............................................................5-7
Telephone (voice) operations
(FAX-1840C and FAX-1940CN only) ............................ 5-8
How to dial..................................................................5-8
Making a telephone call.............................................. 5-8
Answering calls with the Speaker Phone
(FAX-1940CN only) ................................................ 5-9
Hold (FAX-1840C and FAX-1940CN only)................. 5-9

xvi
Stop copying............................................................... 9-2
Using the temporary Copy keys (Temporary settings) .....9-3
Increasing copy speed or quality ............................ 9-4
Changing the temporary copy settings....................... 9-5
Enlarging or reducing the image copied ................. 9-6
Setting paper type .................................................. 9-7
Setting paper size................................................... 9-8
Adjusting brightness ............................................... 9-8
Adjusting contrast...................................................9-9
Sorting copies
(FAX-1940CN and MFC-3340CN only)..............9-9
Making N in 1 copies (Page Layout) .................... 9-10
Changing the default copy settings ................................ 9-12
Increasing copy speed or quality.............................. 9-12
Adjusting brightness ................................................. 9-12
Adjusting contrast..................................................... 9-12
Adjusting color saturation .........................................9-13
Out of Memory message ..........................................9-13
Legal limitations.............................................................. 9-14
10
Walk-Up PhotoCapture Center™ (MFC-3340CN only) ..... 10-1
Introduction .....................................................................10-1
PhotoCapture Center™ requirements.................. 10-2
Getting started ................................................................ 10-3
Printing the Index (Thumbnails)...................................... 10-5
Printing images...............................................................10-6
DPOF printing........................................................... 10-8
Changing the default settings ...................................10-9
Increasing print speed or quality ..........................10-9
Setting the paper & size ....................................... 10-9
Adjusting brightness ........................................... 10-10
Adjusting contrast............................................... 10-10
Color enhancement (True2Life®)........................10-10
Cropping............................................................. 10-12
Borderless .......................................................... 10-12
Understanding the Error Messages........................10-13
Using PhotoCapture Center™ from your PC................. 10-14
Using PhotoCapture Center™ for scanning
documents ................................................................. 10-14
11
Important information ....................................................... 11-1
Standard telephone and FCC Notices
These notices are in effect on models sold and
used in the United States only..............................11-1

xvii
Federal Communications Commission (FCC)
Declaration of Conformity (USA only)...................11-3
Important ..............................................................11-4
Industry Canada Compliance Statement
(Canada only).......................................................11-4
For your safety..........................................................11-4
LAN connection
(FAX-1940CN and MFC-3340CN only)................11-4
International ENERGY STAR® Compliance Statement ...11-5
Important safety instructions.....................................11-6
Trademarks...............................................................11-8
12
Troubleshooting and routine maintenance .....................12-1
Troubleshooting .............................................................12-1
Error messages ........................................................12-1
Document Jam..........................................................12-5
Document is jammed inside the front of
the machine......................................................12-5
Printer jam or paper jam ...........................................12-6
Paper is jammed inside the paper tray.................12-6
Paper is jammed inside the machine....................12-7
If you are having difficulty with your machine ...........12-9
Compatibility ...........................................................12-14
How to improve print quality .........................................12-15
Cleaning the print head...........................................12-15
Checking the print quality .......................................12-16
Checking the printing alignment .............................12-18
Checking the ink volume...............................................12-19
Packing and shipping the machine.........................12-20
Routine maintenance....................................................12-23
Cleaning the Scanner .........................................12-23
Cleaning the machine Printer Platen ......................12-24
Replacing the ink cartridges ...................................12-25
A
Appendix A .......................................................................... A-1
Setting up telephone services.......................................... A-1
Distinctive Ring.......................................................... A-1
What does your telephone company’s
‘Distinctive Ring’ do? ......................................... A-1
What does Brother’s ‘Distinctive Ring’ do?............ A-2
Do you have Voice Mail?....................................... A-2
Before you choose the ring pattern to register ...... A-3
Registering the Distinctive Ring pattern..................... A-4
Turning off the Distinctive Ring.............................. A-4

xviii
Caller ID............................................................................A-5
Viewing Caller ID List .................................................A-6
Printing Caller ID List..................................................A-6
Advanced receiving operations ........................................A-7
Operation from extension telephones.........................A-7
Fax/Tel mode when power key is On .........................A-8
Fax/Tel mode when power key is Off .........................A-8
Using a cordless external handset .............................A-9
Changing the remote codes .......................................A-9
Connecting an external device to your machine.............A-10
Connecting an external telephone............................A-10
Connecting an external telephone answering
device (TAD) ........................................................A-11
Sequence .............................................................A-11
Connections .........................................................A-12
Recording outgoing message (OGM) on
an external TAD ...............................................A-13
Special line considerations.......................................A-14
Roll over phone lines............................................A-14
Two-line phone system ........................................A-14
Converting telephone wall outlets ........................A-15
Installing machine, external two-line TAD and
two-line telephone ............................................A-16
Multi-line connections (PBX) ....................................A-17
If you are installing the machine to work
with a PBX........................................................A-17
Custom features on your phone line.........................A-17
B
Appendix B .......................................................................... B-1
On-screen programming...................................................B-1
Menu table..................................................................B-1
Memory storage..........................................................B-1
Navigation keys ................................................................B-2
Entering Text ............................................................B-12
Inserting spaces ...................................................B-12
Making corrections ...............................................B-12
Repeating letters ..................................................B-12
Special characters and symbols...........................B-13
G
Glossary .............................................................................. G-1

xix
S
Specifications ...................................................................... S-1
Product description .......................................................... S-1
General ............................................................................ S-1
Print media....................................................................... S-3
Copy ................................................................................ S-3
PhotoCapture Center™ (MFC-3340CN only) ................... S-4
Fax................................................................................... S-5
Scanner (MFC-3240C and MFC-3340CN only)............... S-6
Printer .............................................................................. S-7
Interfaces ........................................................................ S-8
Computer requirements ................................................... S-8
Consumable items........................................................... S-9
Network (LAN)
(FAX-1940CN and MFC-3340CN only) ...................... S-10
Optional External Wireless Print/Scan Server
(NC-2200w) (MFC-3240C and MFC-3340CN only).... S-11
13
Index .......................................................................................I-1
14
Remote Retrieval Access card (FAX-1940CN only) ......... R-1
15
Remote Retrieval Access card
(FAX-1840C, MFC-3240C and MFC-3340CN only) ............ R-3

INTRODUCTION 1 - 1
1
Using this Guide
Thank you for buying a Brother fax machine or Multi-Function Center
(MFC). Your machine is simple to use, with LCD screen instructions
to guide you through programming it. You can make the most of your
machine by reading through this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you will see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and added
some of the messages that will appear in the LCD.
Introduction
Bold Bold typeface identifies specific keys on the
machine control panel.
Italics Italicized typeface emphasizes an important point
or refers you to a related topic.
Courier New
Courier New type face identifies the messages on
the LCD of the machine.
Warnings inform you what to do to avoid possible personal
injury.
Cautions specify procedures you must follow or avoid to
prevent possible damage to the machine.
Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.
Improper Setup alerts you to devices and operations that are not
compatible with the machine.

1 - 2 INTRODUCTION
Control panel overview
MFC-3240C
MFC-3340CN
12 1011
98621 53 4 7
1214 1011
98621 53 4 7

INTRODUCTION 1 - 3
FAX-1840C
FAX-1940CN
12 1011
98621 53 4 7
12 1011
98621 53 4 7
13

1 - 6 INTRODUCTION
Turning the machine on and off
When the machine is idle, you can turn it on and off by pressing the
On/Off key. In Off mode, no machine operations will be available.
Even if you turned the machine off, it will periodically clean the print
head to preserve print quality.
Turning the machine off
Press and hold down the On/Off key
until the LCD shows:
The LCD light will go off.
Turning the machine on
Press and hold down the On/Off key
until the LCD shows:
The LCD will show the date and time (Fax mode).
On/Off Setting
You can customize the machine’s On/Off key. The default setting is
Fax Receive:Off . Your machine will not work when it is switched
Off, but it will purge the ink head periodically. If you turn this setting
to Fax Receive:On , you can receive faxes or calls even when the
machine is switched Off.
1
Press Menu/Set , 1, 6.
2
Press ▲
or ▼
to select On (or Off ).
3
Press Menu/Set .
4
Press Stop/Exit .
Even in Off mode, you can receive fax and telephone calls by
customizing the On/Off key as explained below.
If you have connected an external telephone or TAD, it is always
available.
Shutting Down
Please Wait
6.On/Off Setting

INTRODUCTION 1 - 7
*1Should be set before you switch off the machine.
*2(MFC-3240C and MFC-3340CN only) You can not receive a fax automatically
even if you have set the receive mode to Fax/Tel .
On/Off Setting Receive Mode Available Operations
Fax Receive:Off
(default)
— No machine operations will be
available.
Fax Receive:On Fax Only
External TAD
(Except
FAX-1940CN)
Fax Receive (automatically), Easy
Receive, Delayed Fax* 1, Remote Fax
Options* 1, Remote Retrieval* 1
■(FAX-1840C and FAX-1940CN
only) You can receive telephone
calls by lifting the handset.
MC:Msg. Ctr.
(FAX-1940CN
only)
Fax Receive (automatically), Recording
of incoming messages, Fax Detect,
Delayed Fax* 1, Remote Fax Options* 1,
Remote Retrieval* 1
■You can receive telephone calls by
lifting the handset.
Manual
Fax/Tel *
2
Delayed Fax* 1, Easy Receive
■(FAX-1840C and FAX-1940CN
only) You can receive telephone
calls by lifting the handset.
The external telephone is always available.

1 - 8 INTRODUCTION
Load documents
You can send a fax, make copies, and scan from the ADF (automatic
document feeder).
Using the automatic document feeder (ADF)
The ADF can hold up to 20 pages and feeds each sheet individually.
Use standard 20 lb (80 g/m 2) paper and always fan the pages before
putting them in the ADF.
Recommended environment
Temperature: 68° - 86° F (20° - 30° C)
Humidity: 50% - 70%
Paper: 20 lb LTR (80 g/m 2 A4)
■Make sure documents written with ink are completely dry.
■Documents to be faxed must be from 3.5 to 8.5 inches (8.9 to
21.6 cm) wide and 5 to 14 inches (12.7 to 35.6 cm) long.
DO NOT use paper that is curled, wrinkled, folded, ripped,
stapled, paper clipped, pasted or taped.
DO NOT use cardboard, newspaper or fabric.

INTRODUCTION 1 - 9
1
Fan the pages well and stagger them at an angle.
2
Open the document support ( 1) and the document tray ( 2),
then pull out the extension ( 3).
3
Put the documents face down, top edge first in the ADF until
you feel them touch the feed roller ( 4).
4
Adjust the paper guides to fit the width of your documents ( 5).
DO NOT pull on the document while it is feeding.
Documents are
Face Down in the ADF.
Paper
Guides

1 - 10 INTRODUCTION
About paper
The print quality can be affected by the type of paper you use in the
machine.
To get the best print quality for the settings you’ve chosen, always
set the Paper Type to match the type of paper you load.
You can use plain paper, inkjet paper (coated paper), glossy paper,
transparencies and envelopes.
We recommend testing various paper types before purchasing large
quantities.
For best results, use the recommended paper.
Recommended Paper
To get the best print quality, we suggest using Brother paper.
(See table below.)
We recommend using “3M Transparency Film” when you print on
transparencies.
Brother Paper
■When you print on inkjet paper (coated paper),
transparencies and glossy paper, be sure to select the
proper media in the “Basic” tab of the printer driver or in the
Paper Type setting of the menu ( Menu/Set , 1, 2).
■When you print on Brother glossy paper, load the instruction
sheet included with the glossy paper in the paper tray first,
and then place the glossy paper on the instruction sheet.
■When you use transparencies or glossy paper, remove each
sheet immediately to prevent smudging or paper jams.
■Avoid touching the printed surface of the paper immediately
after printing; the surface may not be completely dry and
may stain your fingers.
Paper Type Item
Letter Plain BP60PL
Letter Glossy BP60GLL
Letter Inkjet
(Photo Matte)
BP60ML

INTRODUCTION 1 - 11
Handling and using special paper
■Store paper in its original packaging, and keep it sealed. Keep the
paper flat and away from moisture, direct sunlight and heat.
■The coated side of glossy paper is shiny. Avoid touching the
shiny (coated) side. Load glossy paper with the shiny side facing
down.
■Avoid touching either side of transparencies, because they
absorb water and perspiration easily, and this may cause
decreased output quality. Transparencies designed for laser
printers/copiers may stain your next document. Use only
transparencies recommended for inkjet printing.
Do not use paper:
■that are damaged, curled, wrinkled, or irregularly shaped
■that are extremely shiny or highly textured
■that were previously printed by a printer
■that cannot be arranged uniformly when stacked
■that are made with a short grain
0.08 in.
or longer
0.08 in.
or longer

1 - 12 INTRODUCTION
Paper type and size for each operation
Paper Type Paper Size Usage
Fax Copy
PhotoCapture
(MFC-3340CN only
)
Printer
Cut Paper Letter 8 1/2" x 11" (216 x 279 mm) Yes Yes Yes Yes
A4 8.3" x 11.7" (210 x 297 mm) Yes Yes Yes Yes
Legal 8 1/2" x 14" (216 x 356 mm) Yes Yes - Yes
Executive 7 1/4" x 10 1/2" (184 x 267 mm) - - - Yes
JIS B5 7.2" x 10.1" (182 x 257 mm) - - - Yes
A5 5.8" x 8.3" (148 x 210 mm) - Yes - Yes
A6 4.1" x 5.8" (105 x 148 mm) - - - Yes
Cards Photo 4" x 6" (102 x 152 mm) - Yes Yes Yes
Photo L 3 1/2" x 5" (89 x 127 mm) - - - Yes
Photo 2L 5" x 7" (127 x 178 mm) - - Yes Yes
Index Card 5" x 8" (127 x 203 mm) - - - Yes
Post Card 1 3.9" x 5.8" (100 x 148 mm) - - - Yes
Post Card 2
(Double)
5.8" x 7.9" (148 x 200 mm) - - - Yes
Envelopes C5 Envelope 6.4" x 9" (162 x 229 mm) - - - Yes
DL Envelope 4.3" x 8.7" (110 x 220 mm) - - - Yes
COM-10 4 1/8" x 9 1/2" (105 x 241 mm) - - - Yes
Monarch 3 7/8" x 7 1/2" (98 x 191 mm) - - - Yes
JE4 Envelope 4.1" x 9.3" (105 x 235 mm) - - - Yes
Transparencies Letter 8 1/2" x 11" (216 x 279 mm) - Yes - Yes
A4 8.3" x 11.7" (210 x 297 mm) - Yes - Yes

1 - 14 INTRODUCTION
Printable area
The printable area depends on the settings in the application you are
using. The figures below show the unprintable areas on cut sheet
paper and envelopes.
,
1 2Top
Bottom
3 4Left Right
Cut Sheet 0.12 in.
(0 in.)*1
0.12 in.
(0 in.)*1
0.12 in.
(0 in.)*1
0.12 in.
(0 in.)*1
Envelopes 0.47 in. 0.94 in. 0.12 in. 0.12 in.
*1 When you set the Borderless feature to On.
Printable area depends on the Printer driver settings.
The figures above are approximate and the printable area may
vary depending on the type of cut sheet paper you are using.
1
3 4
2
1
3 4
2
EnvelopesCut Sheet Paper
■ unprintable area

INTRODUCTION 1 - 15
How to load paper, envelopes and post cards
To load paper or other media
1
Pull the paper tray completely out of the machine and remove
the output paper tray.
2
Press and slide the paper side guide to fit the paper width.
3
Pull out the paper support and unfold the paper support flap.
Use the paper support flap for Letter, Legal and A4.
Paper Side Guide
Paper Support
Paper Support Flap

1 - 16 INTRODUCTION
4
Fan the stack of paper well to avoid paper jams and mis-feeds.
5
Gently insert the paper into the paper tray print side down and
the leading edge (top of the paper) in first.
Check that the paper is flat in the tray and below the maximum
paper mark.
6
Put the output paper tray back on and push the paper tray firmly
back into the machine.
■Make sure the paper side guides touch the sides of the
paper.
■Be careful that you do not push the paper in too far; it may
lift at the back of the tray and cause feed problems.
Maximum Paper Mark

INTRODUCTION 1 - 17
To load envelopes
■Use envelopes that weigh from 20 to 25 lb.
■Some envelopes require margin settings in the application. Make
sure you do a test print first.
How to load envelopes
1
Before loading, press the corners and sides of the envelopes to
make them as flat as possible.
To prevent possible damage to the feeding mechanism, do not
use the types of envelopes shown below.
DO NOT USE ENVELOPES:
■that are of a baggy construction
■that are embossed (have raised writing on them)
■that have clasps on them
■that are not sharply creased
■that are preprinted on the inside
■Glue ■Rounded
flap
■Double flap ■Triangular
flap
If the envelopes are ‘double-feeding,’ put one envelope in the
paper tray at a time.

1 - 18 INTRODUCTION
2
Insert the envelopes into the paper tray with the address side
down and the leading edge (top of the envelopes) in first. Slide
the paper side guide to fit the width of the envelopes.
If you have problems when printing on envelopes, try the
following suggestions:
1
Open the envelope flap.
2
Make sure the open flap is either to the side of the envelope or
to the back edge of the envelope when printing.
3
Adjust the size and margin in your application.
To load post cards
1
Raise the paper stop and insert the post cards into the paper
tray. Slide the paper side guide to fit the width of the post cards.

INTRODUCTION 1 - 19
About fax machines
Custom features
Do you have Voice Mail on the phone line?
If you have Voice Mail on the phone line where you will install your
new machine, there is a strong possibility that Voice Mail and the
machine may conflict with each other while receiving incoming calls.
Why should there be problems?
Since both the machine and Voice Mail will pick up the call, after the
number of rings you have set, each of them has the ability to keep
the other from receiving calls.
For example, if Voice Mail is set to answer after two rings and your
machine is set to answer after four, Voice Mail will stop your machine
from receiving faxes.
If you set Voice Mail and the Brother machine to answer after the
same number of rings, there is no way of knowing which one will
answer first. It is important to remember that neither Voice Mail nor
the machine can pass the call back to the other after the call has
been answered.
How can you avoid possible problems?
A very good way to avoid problems like the one mentioned, is to get
a second phone number on your present phone line.
Many people with Voice Mail choose an alternative service, which is
called “Distinctive Ring”, and they are very satisfied with it.
(See Distinctive Ring on page A-1.)
Another way to avoid possible problems is to replace Voice Mail with
an answering machine. Your Brother machine is designed to work
with an answering machine or TAD (telephone answering device).
(See Connecting an external telephone answering device (TAD) on
page A-11.)

1 - 20 INTRODUCTION
Fax tones and handshake
When someone is sending a fax, the machine sends fax calling tones
(CNG tones). These are quiet, intermittent beeps every 4-seconds.
You’ll hear them after you dial and press Black Start or
Color Start and they will continue for about 60 seconds after
dialing. During that time, the sending machine must begin the
“handshake”, or connection, with the receiving machine.
Each time you use automatic procedures to send a fax, you are
sending CNG tones over the phone line. You will soon learn to listen
for these quiet beeps each time you answer a phone on your fax line,
so you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are loud,
chirping sounds. A receiving fax chirps for about 40 seconds over the
phone line, and the LCD shows Receiving .
If your machine is set to the Fax Only mode, it will answer every call
automatically with fax receiving tones. If the other person hangs up,
your machine will continue to send the “chirps” for about 40 seconds,
and the LCD continues to show Receiving . To cancel receiving,
press Stop/Exit .
The fax ‘handshake’ is the time in which the sending machine’s CNG
tones and the receiving machine’s “chirps” overlap. This must be for
at least 2 to 4 seconds, so both machines can understand how each
is sending and receiving the fax. The handshake cannot begin until
the call is answered, and the CNG tones only last for about 60
seconds after the number is dialed. So it is important for the receiving
machine to answer the call in as few rings as possible.
When you have an external Telephone Answering Device (TAD)
on your fax line, your TAD will decide the number of rings before
the call is answered.

INTRODUCTION 1 - 21
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the machine to check
a fax transmission while it is in progress. If the machine detects
errors during fax transmission, it resends the pages of the fax that
had an error. ECM transmissions are only possible between fax
machines that both have this feature. If they do, you may send and
receive fax messages that are continuously being checked by the
machine.Your machine must have enough memory for this feature to
work.

GETTING STARTED 2 - 2
Setting the Station ID
You should store your name or company name and fax number so
they print on all fax pages you send.
1
Press Menu/Set, 0, 3.
2
Enter your fax number
(up to 20 digits).
Press Menu/Set.
3
Use the dial pad to enter your name (up to 20 characters).
(See Entering Text on page B-12.)
Press Menu/Set.
4
Press Stop/Exit.
You cannot enter a hyphen. To enter a space press once
between numbers.
If the Station ID has already been programmed, the LCD will ask
you to press 1 to make a change or 2 to exit without changing.
NOTICE (For USA)
The Telephone Consumer Protection Act of 1991 makes it unlawful
for any person to use a computer or electronic device to send any
message via a telephone fax machine unless such messages
clearly contain, in a margin at the top or bottom of each transmitted
page, or on the first page of the transmission, the date and time it
is sent and an identification of the business or other entity or other
individual sending the message and the telephone number of the
sending machines or such business, other entity or individual.
To program this information into your machine, see Setting the
Date and Time on page 2-1 and Setting the Station ID on page 2-2.
3.Station ID

2 - 5 GETTING STARTED
Setting the Ring Volume
You can turn the ring Ring Volume:Off or you can select the ring
volume level.
1
Press Menu/Set , 1, 4, 1.
2
Press ▲
or ▼
to select
Low, Med, High or Off .
Press Menu/Set .
3
Press Stop/Exit .
—OR—
You can adjust the ring volume when your machine is idle (not being
used). In Fax mode , press or to adjust the volume
level. Every time you press these keys, the machine will ring so you
can hear the active setting as the LCD shows it. The volume changes
with each key press. The new setting will stay until you change it
again.
Setting the Beeper Volume
You can change the beeper volume. The default (factory) setting is
Beeper:Low . When the beeper is on, the machine will beep when
you press a key, make a mistake or after you send or receive a fax.
1
Press Menu/Set , 1, 4, 2.
2
Press ▲
or ▼ to select your option.
(Low, Med, High or Off )
Press Menu/Set .
3
Press Stop/Exit .
1.Ring
2.Beeper

GETTING STARTED 2 - 6
Setting the Speaker Volume
You can adjust the speaker volume.
1
Press Menu/Set , 1, 4, 3.
2
Press ▲
or ▼
to select
Low, Med, High or Off .
Press Menu/Set .
3
Press Stop/Exit .
—OR—
Press Hook , and then adjust the speaker volume by pressing
or . The LCD shows the setting you are choosing. Each
key press changes the volume to the next setting. The new
setting will remain until you change it again.
FAX-1940CN only
When ( Fax ) is illuminated you can also change the speaker
volume in the following ways:
Press Speaker Phone , and then adjust the speaker volume by
pressing or . The LCD shows the setting you are
choosing. Each key press changes the volume to the next
setting. The new setting will remain until you change it again.
—OR—
You can adjust the speaker volume while you are listening to
your OGM (Outgoing Message) and ICMs (Incoming Messages)
by pressing or .
If you turn Incoming Recording Monitor to OFF ( Menu/Set , 2,
7, 3) the Speaker for screening calls will be disabled and you
won’t hear callers leaving messages. The volume for other
operations can still be controlled using or .
3.Speaker

2 - 7 GETTING STARTED
Setting the Handset Volume
(FAX-1840C and FAX-1940CN only)
1
Press Menu/Set , 1, 4, 4.
2
Press ▼
to select High or Low.
Press Menu/Set .
3
Press Stop/Exit .
— —OR
You can adjust the handset volume any time you are talking on
the telephone. There are two handset volume levels, Low and
High . The default setting is Low.
Press or to adjust the volume level. The LCD shows the
setting you are choosing. The new setting will remain until you
change it again.
4.Handset

2 - 9 GETTING STARTED
Setting Volume Amplify
(FAX-1840C and FAX-1940CN only)
Please carefully read Choosing the Handset Volume on page 2-8
before you do the following steps:
1
Press Menu/Set , 1, 4, 5.
2
If none of the users are
hearing-impaired, press ▲
or ▼
to select Off , and then press
Menu/Set and go to Step 4.
— —OR
If some or all of the users are hearing-impaired, select
On, and then press Menu/Set .
3
If all the users are hearing-impaired, press ▲
or ▼ to select
Permanent , and then press Menu/Set .
— —OR
If only some of the users are hearing-impaired, select
Temporary , and then press Menu/Set .
4
Press Stop/Exit .
5.Volume Amplify

SETUP SEND 3 - 2
One-Touch dialing
Press the One-Touch Key of the location you want to call. (See
Storing One-Touch Dial numbers on page 5-1.)
To dial One-Touch numbers in the black square, hold down Shift as
you press the One-Touch Key.
Speed-Dialing
Press Search/Speed Dial , #, and then the two digit Speed-Dial
number. (See Storing Speed-Dial numbers on page 5-2.)
If the LCD shows Not Registered when you enter the
Speed-Dial number, a number has not been stored for it.
(FAX-1840C/MFC-3240C)
(MFC-3340CN)
(FAX-1940CN)
two-digit number

3 - 3 SETUP SEND
Search
You can search for names you have stored in the One-Touch and
Speed-Dial memories. Press Search/Speed Dial and the
navigation keys to search. (See Storing One-Touch Dial numbers on
page 5-1 and Storing Speed-Dial numbers on page 5-2.)
* To search alphabetically, you can use the dial pad to enter the first
letter of the name you are looking for.
Fax Redial
If you are sending a fax manually and the line is busy, press
Redial/Pause , and then press Black Start or Color Start to try
again. If you want to make a second call to the last number dialed,
you can save time by pressing Redial/Pause and Black Start or
Color Start .
Redial/Pause only works if you dialed from the control panel.
If you are sending a fax automatically and the line is busy, the
machine will automatically redial one time after five minutes.
To search alphabetically*
To search numerically
or

SETUP SEND 3 - 4
How to Fax (B&W and Color)
Color fax transmission
Your machine can send a color fax to machines that support this
feature.
However, color faxes cannot be stored in the memory. When you
send a color fax, the machine will send it in real time (even if Real
Time TX is set to Off ).
Faxing from the ADF
Put the document face down in the ADF. To cancel, press
Stop/Exit .
1
If it is not illuminated in green, press ( Fax ).
2
Load your document.
3
Dial the fax number.
4
Press Black Start or Color Start .
■The machine starts scanning the document.
If the memory is full and you are faxing a single page, it will be
sent in real time.

3 - 5 SETUP SEND
Automatic transmission
This is the easiest way to send a fax.
1
If it is not illuminated in green, press ( Fax ).
2
Load your document.
3
Dial the fax number you want to call. (See How to dial on page
3-1.)
4
Press Black Start or Color Start .
Manual transmission
Manual transmission lets you hear the dialing, ringing and
fax-receiving tones while sending a fax.
1
If it is not illuminated in green, press ( Fax ).
2
Load your document.
3
Pick up the handset of the machine (FAX-1840C and
FAX-1940CN)/external phone (MFC-3240C and MFC-3340CN)
and listen for a dial tone.
— —OR
Press Speaker Phone (FAX-1940CN only) or Hook and
listen for a dial tone.
4
Dial the fax number you want to call.
5
When you hear the fax tone, press Black Start or Color Start .
6
If you picked up the handset replace it.
Do not pick up the handset or press Speaker Phone
(FAX-1940CN only) or Hook to listen for a dial tone.

SETUP SEND 3 - 6
Sending a fax at the end of a conversation
At the end of a conversation you can send a fax to the other party
before you both hang up.
1
Ask the other party to wait for fax tones (beeps) and then to
press Start or Send key before hanging up.
2
If it is not illuminated in green, press ( Fax ).
3
Load your document.
4
Press Black Start or Color Start .
Out of Memory message
If you get an Out of Memory message while scanning the first page
of a fax, press Stop/Exit to cancel the fax. If you get an Out of
Memory message while scanning a subsequent page, you will have
the option to press Black Start to send the pages scanned so far,
or to press Stop/Exit to cancel the operation.
If the memory is full and you are faxing a single page, it will be
sent in real time.

3 - 7 SETUP SEND
Basic sending operations
Sending faxes using multiple settings
When you send a fax you can choose any combination of these
settings: contrast, resolution, overseas mode, delayed fax timer,
polling transmission or real time transmission.
1
If it is not illuminated in green, press ( Fax ).
After each setting is accepted, the LCD will ask if you want to
enter more settings:
2
Press 1 to select more settings. The
LCD will return to the Setup Send
menu.
— —OR
Press 2 if you have finished choosing settings and go to the next
step.
Contrast
If your
document
is very light or very dark, you may want to change the
contrast.
Use Light to send a light document.
Use Dark to send a dark document.
1
If it is not illuminated in green, press ( Fax ).
2
Load your document.
3
Press Menu/Set , 2, 2, 1.
4
Press ▲
or ▼
to select Auto , Light
or Dark .
Press Menu/Set .
Other Settings
1.Yes 2.No
1.Contrast

SETUP SEND 3 - 8
Fax Resolution
You can use the Fax Resolution key to change the setting
temporarily (for this fax only). In Fax mode , press
Fax Resolution and ▲ or ▼
to select the setting you want, and then
press Menu/Set .
— —OR
You can change the default setting:
1
If it is not illuminated in green, press ( Fax ).
2
Load your document.
3
Press Menu/Set , 2, 2, 2.
4
Press ▲
or ▼ to select the resolution
you want.
Press Menu/Set .
Standard Suitable for most typed documents.
Fine Good for small print and transmits a little
slower than Standard resolution.
S.Fine Good for small print or artwork and transmits
slower than Fine resolution.
Photo Use when the document has varying shades
of gray or is a photograph. This has the
slowest transmission time.
2.Fax Resolution

3 - 9 SETUP SEND
Dual Access (Not available for color faxes)
You can dial a number, and begin scanning the fax into memory—
even when the machine is sending from memory or receiving faxes.
The LCD shows the new job number and available memory.
Your machine normally uses Dual Access. However, to send a
color fax, the machine will send the document in real time (even
if Real Time TX is Off).
The number of pages you can scan into the memory will vary
depending on the data that is printed on them.
If you get an Out of Memory message while scanning the first
page of a fax, press Stop/Exit to cancel scanning. If you get an
Out of Memory message while scanning a subsequent page,
you can press Black Start to send the pages scanned so far,
or press Stop/Exit to cancel the operation.

SETUP SEND 3 - 10
Real Time Transmission
When you are sending a fax, the machine will scan the documents
into the memory before sending. Then, as soon as the phone line is
free, the machine will start dialing and sending.
If the memory becomes full, the machine will send the document in
real time (even if Real Time TX is set to Off).
Sometimes, you may want to send an important document
immediately, without waiting for memory transmission. You can set
Real Time TX to On for all documents or for the next fax only.
1
If it is not illuminated in green, press (Fax).
2
Load your document.
3
Press Menu/Set, 2, 2, 5.
4
To change the default setting, press
▲ or ▼ to select On (or Off).
Press Menu/Set.
—OR—
For the next fax transmission only, press ▲ or ▼ to select
Next Fax Only
.
Press Menu/Set and go to Step 5.
5
For the next fax only, press ▲ or ▼ to select On (or Off).
Press Menu/Set.
In Real Time Transmission, the redial feature does not work.
If you are sending a color Fax, the machine will send it in real
time (even if Real Time TX is set to Off).
5.Real Time TX

3 - 11 SETUP SEND
Checking job status
Check which jobs are still waiting in the memory to be sent. (If there
are no jobs, the LCD shows No Jobs Waiting.)
1
Press Menu/Set, 2, 6.
2
If you have more than one job
waiting, press ▲ or ▼ to scroll through the list.
3
Press Stop/Exit.
Canceling a fax in progress
If you want to cancel a fax, while the machine is scanning, dialing or
sending it, press Stop/Exit.
Canceling a scheduled job
You can cancel a fax job that is stored and waiting in the memory.
1
Press Menu/Set, 2, 6.
Any jobs that are waiting will appear
on the LCD.
2
If you have more than one job waiting, press ▲ or ▼ to select the
job you want to cancel.
Press Menu/Set.
— —OR
If you only have one job waiting, go to Step 3.
3
Press 1 to cancel.
To cancel another job go to Step 2.
— —OR
Press 2 to exit without canceling.
4
Press Stop/Exit.
6.Remaining Jobs
6.Remaining Jobs

SETUP SEND 3 - 12
Advanced sending operations
Broadcasting (Not available for color faxes)
Broadcasting is when the same fax message is automatically sent to
more than one fax number. You can include Groups, One-Touch,
Speed-Dial numbers and up to 50 manually dialed numbers in the
same broadcast.
Press Menu/Set between each of the numbers. Use
Search/Speed Dial to help you choose the numbers easily. (To set
up Group dial numbers, see Setting up Groups for Broadcasting on
page 5-4.)
After the broadcast is finished, a Broadcast Report will be printed to
let you know the results.
1
If it is not illuminated in green, press (Fax).
2
Load your document.
3
Enter a number using One-Touch, Speed-Dial, a Group
number, Search or manual dialing using the dial pad.
(Example: Group number)
4
When the LCD displays the fax number or name of the other
party, press Menu/Set.
You will be asked to enter the next number.
5
Enter the next number.
(Example: Speed-Dial number)
6
When the LCD displays the fax number or name of the other
party, press Menu/Set.
7
After you have entered all the fax numbers, go to step 8 to start
the broadcast.
8
Press Black Start.

3 - 13 SETUP SEND
Overseas Mode
If you are having difficulty sending a fax overseas due to possible
interference on the phone line, we recommend that you turn on the
Overseas Mode. After you send a fax using this feature, the feature
will turn itself off.
1
If it is not illuminated in green, press (Fax).
2
Load your document.
3
Press Menu/Set, 2, 2, 7.
4
Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
■If you did not use up any of the numbers for Groups, access
codes or credit card numbers, you can ‘broadcast’ faxes to
as many as 100 (FAX-1840C and MFC-3240C), 154
(FAX-1940CN) or 158 (MFC-3340CN) different numbers.
■The available memory will vary depending on the types of
jobs in the memory and the number of locations used for
broadcasting. If you broadcast to the maximum numbers
available, you will not be able to use Dual Access and
Delayed fax.
■Enter the long dialing sequence numbers as you would
normally, but remember that each One-Touch and
Speed-Dial number counts as one number, so the number of
locations you can store becomes limited.
■If the memory is full, press Stop/Exit to stop the job or if
more than one page has been scanned, press Black Start
to send the portion that is in the memory.
7.Overseas Mode

SETUP SEND 3 - 14
Delayed Fax (Not available for color faxes)
During the day you can store up to 50 faxes in the memory to be sent
within 24 hours. These faxes will be sent at the time of day you enter
in Step 4.
1
If it is not illuminated in green, press (Fax).
2
Load your document.
3
Press Menu/Set, 2, 2, 3.
4
Press Menu/Set to accept the
displayed time.
—OR—
Enter the time you want the fax to be sent (in 24-hour format).
Press Menu/Set.
(For example, enter 19:45 for 7:45 PM.)
5
Press 1 to leave the documents
waiting in the ADF.
—OR—
Press 2 to scan the documents into the memory.
The number of pages you can scan into the memory depends
on the amount of data that is printed on each page.
3.Delayed Fax
1.Doc 2.Memory

3 - 15 SETUP SEND
Setting up Polled Transmit
(Not available for color faxes)
Polled Transmit is when you set up your machine to wait with a
document so another fax machine can call and retrieve it.
1
If it is not illuminated in green, press (Fax).
2
Load your document.
3
Press Menu/Set, 2, 2, 6.
4
Press ▲ or ▼ to choose On (or Off).
Press Menu/Set.
5
Press 1 to leave the paper
document waiting in the ADF.
— —OR
Press 2 to scan the document into the memory.
If you press 1 in Step 5, the document remains in the ADF until
your machine is polled. If you must use your machine before the
polled transmit occurs, you must first cancel this job.
If you press 2 in Step 5, the document will be stored and can be
retrieved from any other fax machine until you delete the fax in
memory by using the Canceling a Job menu setting.
(See Canceling a scheduled job on page 3-11.)
6.Polled TX
1.Doc 2.Memory

SETUP SEND 3 - 16
Delayed Batch Transmission
(Not available for color faxes)
Before sending the delayed faxes, your machine will help you
economize by sorting all the faxes in the memory by destination and
scheduled time. All delayed faxes that are scheduled to be sent at
the same time to the same fax number will be sent as one fax to save
transmission time.
1
If it is not illuminated in green, press (Fax).
2
Press Menu/Set, 2, 2, 4.
3
Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
4
Press Stop/Exit.
4.Batch TX

4 - 1 SETUP RECEIVE
4
Basic receiving operations
(FAX-1840C, MFC-3240C and
MFC-3340CN only)
Choosing the Receive Mode
There are four different Receive Modes for your machine. You can
choose the mode that best suits your needs.
Setup Receive
LCD How it works When to use it
Fax Only
(automatic receive)
The machine
automatically answers
every call as a fax.
For dedicated fax lines.
Fax/Tel
(fax and telephone)
(with an external or
extension telephone)
The machine controls the
line and automatically
answers every call. If the
call is a fax it will receive
the fax. If the call is not a
fax it will ring
(pseudo/double ring) for
you to pick up the call.
Use this mode if you expect to receive lots of fax
messages and few telephone calls. You cannot
have an answering machine on the same line, even
if it is on a separate wall jack on the same line. You
cannot use the telephone company’s Voice Mail in
this mode.
External TAD
(with an external
answering device only)
The external answering
device (TAD)
automatically answers
every call.
Voice messages are
stored on the external
TAD. Fax messages are
printed.
Use this mode if you have connected an answering
machine to your machine.
The External TAD setting works only with an
external answering machine. Ring Delay does not
work in this setting.
Manual
(manual receive)
(with an external or
extension telephone or
with Distinctive Ring)
You control the phone
line and must answer
every call yourself.
Use this mode if you do not receive many fax
messages, with Distinctive Ring, or if you are using
a computer on the same line.
If you answer and hear fax tones, wait until the
machine takes over the call, then hang up.
(See Easy Receive (MFC-3240C and
MFC-3340CN only) on page 4-8.)

SETUP RECEIVE 4 - 2
To select or change your Receive Mode
1
If it is not illuminated in green, press (Fax).
2
Press Menu/Set, 0, 1.
3
Press ▲ or ▼ to select Fax Only, Fax/Tel, External TAD or
Manual.
Press Menu/Set.
4
Press Stop/Exit.
Setting the Ring Delay
The Ring Delay sets the number of times the machine rings before it
answers in Fax Only or Fax/Tel mode. If you have extension
phones on the same line as the machine or subscribe to the
telephone company’s Distinctive Ring service, keep the Ring Delay
setting of 4.
(See Operation from extension telephones on page A-7 and Easy
Receive (MFC-3240C and MFC-3340CN only) on page 4-8 or Easy
Receive (FAX-1840C and FAX-1940CN only) on page 4-9.)
1
If it is not illuminated in green, press (Fax).
2
Press Menu/Set, 2, 1, 1.
3
Press ▲ or ▼ to select how many times the line rings before the
machine answers (00, 01, 02, 03 or 04)(00 - 04 UK only)
(00 - 05 Nordic countries only).
Press Menu/Set.
(If you select 00, the line won’t ring at all.)
4
Press Stop/Exit.
Current Receive Mode
Fax : Fax Only
F/T : Fax/Tel
TAD : External TAD
Mnl : Manual

4 - 3 SETUP RECEIVE
Basic receiving operations
(FAX-1940CN only)
Choosing the Receive Mode
There are four different Receive Modes for your machine. You can
choose the mode that best suits your needs. (See Message Center
mode on page 7-1 to set up the MC:Msg. Ctr. mode.)
LCD How it works When to use it
Fax Only
(automatic receive)
The machine
automatically answers
every call as a fax.
For dedicated fax lines.
Fax/Tel
(fax and telephone)
The machine controls the
line and automatically
answers every call. If the
call is a fax it will receive
the fax. If the call is not a
fax it will ring
(pseudo/double ring) for
you to pick up the call.
Use this mode if you expect to receive lots of fax
messages and few telephone calls. You cannot
have an answering machine on the same line, even
if it is on a separate wall jack on the same line. You
cannot use the telephone company’s Voice Mail in
this mode.
Manual
(manual receive)
(with Distinctive Ring)
You control the phone
line and must answer
every call yourself.
Use this mode if you do not receive many fax
messages, have an external TAD connected to the
machine, use Distinctive Ring, or if you are using a
computer modem on the same phone line.
If you answer and hear fax tones, wait until the
machine takes over the call, then hang up.
(See Easy Receive (FAX-1840C and FAX-1940CN
only) on page 4-9.)
— —OR
Make sure Easy Receive is set to On. (See Easy
Receive (FAX-1840C and FAX-1940CN only) on
page 4-9.)
MC:Msg. Ctr. The built-in digital
Message Center
answers voice calls and
automatically receives
faxes.
Use this mode to record voice messages in the
machine’s memory. (For details, see Message
Center mode on page 7-1.)
ON

SETUP RECEIVE 4 - 6
Setting Toll Saver (Msg Ctr mode)
When you set the toll saver feature, the machine answers after four
rings if you do not have voice or fax messages and after two rings if
you do have voice or fax messages. This way, when you call the
machine for remote retrieval and let it ring three times, you know you
have no messages and can hang up to avoid a toll charge.
1
If it is not illuminated in green, press (Fax).
2
Press Menu/Set, 2, 1, 1.
3
Press ▲ or ▼ to select Toll Saver.
Press Menu/Set.
4
Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
5
Press Stop/Exit.
■When Toll Saver is On, it overrides your Ring Delay setting.
(See Setting the Ring Delay on page 4-5.)
■The Toll Saver feature is available only when the Message
Center is set to On.
■If you are using Distinctive Ring, do NOT use the Toll Saver
feature.
Toll Saver

4 - 7 SETUP RECEIVE
Setting the F/T Ring Time (Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, you’ll need to decide how long
the machine will signal you with its special pseudo/double-ring when
you have a voice call. (If it’s a fax call, the machine prints the fax.)
This pseudo/double-ring happens after the initial ringing from the
phone company. Only the machine rings and no other phones on the
same line will ring with the special pseudo/double-ring. However, you
can still answer the call on any telephone. (See Fax/Tel mode when
power key is On on page A-8 and Fax/Tel mode when power key is Off
on page A-8.)
1
If it is not illuminated in green, press (Fax).
2
Press Menu/Set, 2, 1, 2.
3
Press ▲ or ▼ to select how long the
machine will ring to alert you that you have a voice call (20, 30,
40 or 70 seconds).
Press Menu/Set.
4
Press Stop/Exit.
Setting the Fax/Tel Announcement
(FAX-1940CN only)
For the Fax/Tel receive mode, you can set up the machine to play an
outgoing announcement for callers when no one is there to answer
calls. (See Record Fax/Tel Outgoing Announcement (F/T OGM) on
page 7-7.)
Even if the caller hangs up during the pseudo/double-ringing,
the machine will continue to ring for the set time.
2.F/T Ring Time

SETUP RECEIVE 4 - 8
Easy Receive (MFC-3240C and MFC-3340CN only)
When you use this feature, you don’t have to press Black Start ,
Color Start , or the Fax Receive Code 51 when you answer a fax
call. Selecting On allows the machine to receive fax calls
automatically, even if you lift the handset of an extension or external
phone. When you see Receiving on the LCD or when you hear
‘chirps’ through the handset of an extension phone connected to
another telephone wall jack, just replace the handset and your
machine will do the rest.
1
If it is not illuminated in green, press ( Fax ).
2
Press Menu/Set , 2, 1, 3.
3
Use ▲ or ▼
to select On (or Off ).
Press Menu/Set .
4
Press Stop/Exit .
■If this feature is set to On, but your machine does not connect
a fax call when you lift a extension or external phone
handset, press the Fax Receive Code 51.
■If you send faxes from a computer on the same phone line
and the machine intercepts them, set Easy Receive to Off .
■Selecting Off means you’ll have to activate the machine
yourself by lifting the handset of an external or extension
phone, and then press Black Start or Color Start on the
machine
—OR—
by pressing 51 if you are not at your machine.
(See Operation from extension telephones on page A-7.)
3.Easy Receive

SETUP RECEIVE 4 - 10
Printing a reduced incoming fax (Auto Reduction)
If you choose Reduction:On, the machine automatically reduces
an incoming fax to fit on one page of A4, letter or legal size paper.
The machine calculates the reduction ratio by using the page size of
the document and your Paper Size setting ( Menu/Set, 1, 3).
1
If it is not illuminated in green, press (Fax).
2
Press Menu/Set, 2, 1, 5.
3
Use ▲ or ▼
to select On (or Off).
Press Menu/Set.
4
Press Stop/Exit.
Receiving a fax at the end of a conversation
At the end of a conversation you can ask the other party to fax you
information before you both hang up.
1
Ask the other party to place the document in their machine and
to press Start or Send key.
2
When you hear the other machine’s CNG tones (beeps), press
Black Start or Color Start.
3
If you picked up the handset, replace it.
Printing a fax from the memory
If you have selected Fax Forwarding, Paging or Fax Storage
(Menu/Set, 2, 5, 1), you can still print a fax from the memory when
you are at your machine. (See Setting Fax Storage on page 6-3.)
1
Press Menu/Set, 2, 5, 3.
2
Press Black Start.
■Turn on this setting if you receive faxes that are split on two
pages. However, if the document is too long, the machine
may print it on two pages.
■If left and right margins are cut off, turn on this setting.
5.Auto Reduction
3.Print Fax

4 - 11 SETUP RECEIVE
Polling
Polling is the process of retrieving faxes from another fax machine.
You can use your machine to ‘poll’ other machines, or you can have
someone poll your machine.
Everyone who is involved in Polling needs to set up their fax
machines for Polling. When someone polls your machine to receive
a fax, they pay for the call. If you poll someone’s fax machine to
receive a fax, you pay for the call.
Setting up Polling Receive
Polling Receive is when you call another fax machine to receive a fax
from it.
1
If it is not illuminated in green, press ( Fax).
2
Press Menu/Set, 2, 1, 6.
3
Enter the fax number you are
polling.
4
Press Black Start or Color Start.
The LCD shows Dialing .
Setting up Sequential Polling Receive
Your machine can ask for faxes from several fax units in a single
operation (Sequential Polling Receive). Afterwards, a Sequential
Polling Report will be printed.
1
If it is not illuminated in green, press ( Fax).
2
Press Menu/Set, 2, 1, 6.
3
Enter the fax machines you want to
poll using One-Touch, Speed-Dial, a Group or the dial pad. You
must press Menu/Set between each fax number.
4
Press Black Start or Color Start. Your machine will poll each
number or Group number in turn to receive a fax.
Some fax machines do not respond to the Polling feature.
6.Polling RX
6.Polling RX

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 1
5
Storing numbers for easy dialing
You can set up your machine to do following types of easy dialing:
One-Touch, Speed-Dial and Groups for Broadcasting faxes. When
you dial a quick-dial number, the LCD shows the name, if you stored
it, or the number.
Storing One-Touch Dial numbers
Your machine has One-Touch keys where you can
store fax or phone numbers for automatic dialing.
Two numbers can be stored on each One-Touch
key. To access the second number, which is shown
in a black square on the control panel, hold down
Shift as you press the One-Touch key.
(See One-Touch dialing on page 3-2.)
One-Touch keys are located on the left side of the
control panel.
1
Press Menu/Set , 2, 3, 1.
2
Press the One-Touch key where
you want to store a number.
3
Enter the phone or fax number (up to 20 digits).
Press Menu/Set .
■If you want to enter a pause in the dialing sequence (for
example, to access an outside line), press Redial/Pause
as you are entering the digits.
Each key press of Redial/Pause enters a 3.5 second
pause when the number is dialed, displayed by a dash on
the screen.
Quick-Dial numbers and
dialing options
If you lose electrical power, the quick-dial numbers that are in
the memory will not be lost.
(MFC-3340CN)
Set Quick-Dial
1.One-Touch Dial

5 - 2 QUICK-DIAL NUMBERS AND DIALING OPTIONS
4
Use the dial pad to enter the name (up to 15 characters).
Press Menu/Set .
(You can use the chart on page B-12 to help you enter letters.)
— —OR
Press Menu/Set to store the number without a name.
5
Go to Step 2 to store another One-Touch number.
— —OR
Press Stop/Exit .
Storing Speed-Dial numbers
You can store Speed-Dial numbers, so that when you dial you will
only have to press a few keys ( Search/Speed Dial , #, the two-digit
number, and Black Start or Color Start ). The FAX-1840C and
MFC-3240C can store 40 Speed-Dial numbers and the FAX-1940CN
and MFC-3340CN can store 100 Speed-Dial numbers.
1
Press Menu/Set , 2, 3, 2.
2
Use the dial pad to enter a two-digit
Speed-Dial location number
(01-40 for FAX-1840C and MFC-3240C)
(00-99 for FAX-1940CN and MFC-3340CN).
(For example, press 05 .)
Press Menu/Set .
3
Enter the phone or fax number (up to 20 digits).
Press Menu/Set .
4
Use the dial pad to enter the name (up to 15 characters).
Press Menu/Set .
(You can use the chart on page B-12 to help you enter letters.)
— —OR
Press Menu/Set to store the number without a name.
5
Go to Step 2 to store another Speed-Dial number.
— —OR
Press Stop/Exit .
2.Speed Dial

5 - 4 QUICK-DIAL NUMBERS AND DIALING OPTIONS
Setting up Groups for Broadcasting
Groups, which can be stored on a One-Touch key or a Speed-Dial
location, allow you to send the same fax message to many fax
numbers by pressing only a One-Touch key and Black Start or
Search/Speed Dial , #, the two-digit location and Black Start .
First, you will need to store each fax number as a One-Touch or
Speed-Dial number. Then, you can combine them into a Group,
Each Group uses up a One-Touch key or a Speed-Dial location.
Finally, you can have up to six small Groups, or you can assign up to
103 numbers (FAX-1940CN), 107 numbers (MFC-3340CN) and 49
numbers (FAX-1840C and MFC-3240C) to one large Group.
(See Storing Speed-Dial numbers on page 5-2 and Changing
One-Touch and Speed-Dial numbers on page 5-3.)
1
Press Menu/Set , 2, 3, 3.
2
Decide where you wish to store the
Group.
— —AND
Press a One-Touch key.
— —OR
Press Search/Speed Dial and enter the two-digit location,
and then press Menu/Set .
3
Use the dial pad to enter the Group number (1 to 6).
Press Menu/Set .
(For example, press 1 for Group 1.)
4
To include One-Touch or Speed-Dial numbers in the Group,
enter them as follows.
For example, for One-Touch key 2, press One-Touch key 2. For
a number in a black square, such as One-Touch key , press
Shift and One-Touch key .
For Speed-Dial location 09, press Search/Speed Dial , and
then press 09 on the dial pad. The LCD shows 04 , #09 (or
06 , #09 ).
3.Setup Groups

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 5
5
Press Menu/Set to accept the numbers for this Group.
6
Use the dial pad and the chart on page B-12 to enter a name for
the Group.
Press Menu/Set .
(For example, NEW CLIENTS)
7
Press Stop/Exit .
You can print a list of all One-Touch and Speed-Dial numbers.
(See Printing reports on page 8-3.) Group numbers will be
marked in the GROUP column.

5 - 6 QUICK-DIAL NUMBERS AND DIALING OPTIONS
Dialing options
Access codes and credit card numbers
Sometimes you may want to choose from several long distance
carriers when you make a call. Rates may vary depending on the
time and destination. To take advantage of low rates, you can store
the access codes or long-distance carriers and credit card numbers
as One-Touch and Speed-Dial numbers. You can store these long
dialing sequences by dividing them and setting them up as separate
One-Touch and Speed-Dial numbers in any combination. You can
even include manual dialing using the dial pad. (See Storing
One-Touch Dial numbers on page 5-1 and Storing Speed-Dial
numbers on page 5-2.)
For example, perhaps you have stored ‘555’ on One-Touch key 1
and ‘7000’ on One-Touch key 2. If you press One-Touch key 1,
One-Touch key 2, and then Black Start or Color Start, you will
dial ‘555-7000’.
To temporarily change a number, you can substitute part of the
number with manual dialing using the dial pad.
For example, to change the number to 555-7001 you could press
One-Touch key 1 and then press 7001 using the dialing pad.
Pause
Press Redial/Pause to insert a 3.5-second pause between
numbers. If you are dialing overseas, you can press Redial/Pause
as many times as needed to increase the length of the pause.
If you must wait for another dial tone or signal at any point in the
dialing sequence, store a pause there in the number by pressing
Redial/Pause. Each key press adds a 3.5-second delay.

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 7
Tone or Pulse
If you have a Pulse dialing service, but need to send Tone signals
(for example, for telephone banking), follow the instructions below. If
you have Touch Tone service, you will not need this feature to send
tone signals.
1
For Fax-1840C and FAX-1940CN, lift the handset.
—OR—
For MFC-3240C and MFC-3340CN, lift the handset of the
external phone.
2
Press # on the machine’s control panel. Any digits dialed after
this will send tone signals.
When you hang up, the machine will return to the Pulse dialing
service.

5 - 8 QUICK-DIAL NUMBERS AND DIALING OPTIONS
Telephone (voice) operations
(FAX-1840C and FAX-1940CN only)
You can use the machine to make voice telephone calls by dialing
manually or by using Search, One-Touch Dial or Speed-Dial
memory. You can use the handset or Speaker Phone
(FAX-1940CN only) to make and receive calls.
When you dial a Quick-Dial number, the LCD shows the name you’ve
stored, or if you haven’t stored a name, the fax number you’ve
stored.
How to dial
See How to dial on page 3-1.
Making a telephone call
1
Pick up the handset.
— —OR
Press Speaker Phone (FAX-1940CN only).
2
When you hear a dial tone, dial the number using the dial pad,
One-Touch, Speed-Dial and Search.
3
If you pressed Speaker Phone on FAX-1940CN, speak
clearly toward the microphone .
4
To hang up, replace the handset.
— —OR
Press Speaker Phone (FAX-1940CN only).

6 - 1 REMOTE FAX OPTIONS
6
Setting up Fax Forwarding
When you select Fax Forward, your machine stores the received fax
in the memory. The machine will then dial the fax number you’ve
programmed and forwards the fax message.
1
Press Menu/Set , 2, 5, 1.
2
Press ▲
or ▼ to select
Fax Forward .
Press Menu/Set .
The LCD will ask you to enter the fax number to which faxes will
be forwarded.
3
Enter the forwarding number (up to 20 digits).
Press Menu/Set .
4
Press ▲ or ▼
to select On or Off .
Press Menu/Set .
5
Press Stop/Exit .
Remote Fax Options
(Not available for color faxes)
You can only use one remote fax option at a time:
Fax Forwarding—OR—Paging—OR—Fax Storage—OR—
PC FAX Receive (MFC-3340CN only)—OR—Off.
You can change your selection at any time ( Menu/Set , 2, 5, 1).
(See Turning off Remote Fax Options on page 6-4.)
If you select Backup Print:On , the machine will also print the
fax at your machine so you will have a copy if there is a power
failure before it is forwarded.
1.Fwd/Page/Store
Backup Print:On

6 - 3 REMOTE FAX OPTIONS
Setting Fax Storage
If you select Fax Storage, your machine stores the received fax in the
memory. You will be able to retrieve fax messages from another
location using the Remote Retrieval commands.
1
Press Menu/Set , 2, 5, 1.
2
Press ▲
or ▼
to select
Fax Storage .
Press Menu/Set .
3
Press Stop/Exit .
Setting PC Fax Receive (MFC-3340CN only)
If you select PC Fax Receive, your machine will temporarily store
your received faxes in its memory, and then automatically send the
faxes to the PC. You can then use your PC to view and store these
faxes.
1
Press Menu/Set , 2, 5, 1.
2
Press ▲
or ▼
to select
PC Fax Receive .
Press Menu/Set .
3
Press ▲
or ▼ to select On or Off .
Press Menu/Set .
4
Press Stop/Exit .
If you have set Fax Storage, a backup copy of the received fax
will automatically be printed at the machine.
1.Fwd/Page/Store
1.Fwd/Page/Store
Backup Print:On

6 - 5 REMOTE FAX OPTIONS
Setting your Remote Access Code
The remote access code lets you access the Remote Retrieval
features when you are away from your machine. Before you use the
remote access and retrieval features, you have to set up your own
code. The default code is inactive code (--- ).
1
Press Menu/Set , 2, 5, 2.
2
Enter a three-digit code using
numbers 0-9, .
Press Menu/Set . (The preset ‘ ’ cannot be changed.)
3
Press Stop/Exit .
Do not use the same code which is set in your Fax Receive
Code ( 51) or Telephone Answer Code ( #51 ).
(See Operation from extension telephones on page A-7.)
You can change your code at any time by entering a new one.
If you want to make your code inactive, press Stop/Exit in Step
2 to restore the inactive setting (--- ).
2.Remote Access

REMOTE FAX OPTIONS 6 - 6
Remote Retrieval
You can call your machine from any touch tone telephone or fax
machine, then use the Remote Access Code and remote commands
to retrieve fax messages. Be sure to cut out the Remote Retrieval
Access Card on the last page and keep it with you at all times.
Using your Remote Access Code
1
Dial your fax number from a telephone or another fax machine
using touch tone.
2
When your machine answers, immediately enter your Remote
Access Code (3 digits followed by ).
3
The machine signals if it has received messages:
1 long beep — Fax messages
2 long beeps — Voice messages (FAX-1940CN only)
3 long beeps — Fax & Voice messages (FAX-1940CN only)
No beeps — No messages
4
The machine gives two short beeps to tell you to enter a
command. The machine will hang up if you wait longer than 30
seconds to enter a command. The machine will beep three
times, if you enter an invalid command.
5
Press 90 to reset the machine when you’ve finished.
6
Hang up.
If your machine is set to Manual mode and you want to use the
remote retrieval features, you can access your machine by
waiting about 2 minutes after it starts ringing, and then entering
the Remote Access Code within 30 seconds.

REMOTE FAX OPTIONS 6 - 8
95 Change the Fax
Forwarding, Paging or Fax
Storage settings
1 OFF You can select Off after you have retrieved
or erased all your messages.
2 Fax Forwarding If you hear one long beep, the change has
been accepted. If you hear three short beeps,
you cannot change it because something has
not been set up (for example, perhaps a Fax
Forwarding or paging number had not been
registered). You can register your Fax
Forwarding number by entering 4.
(See Changing your Fax Forwarding number
on page 6-10.) Once you have registered the
number, Fax Forwarding will work.
You can select Off after you have retrieved
or erased all your messages.
3 Paging
4 Fax Forwarding number
6 Fax Storage
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to
receive stored fax message(s). (See page
6-10.)
3 Erase faxes from the
memory
If you hear one long beep, fax messages
have been erased from the memory.
97 Check the receiving status
(Except for FAX-1940CN)
1 Fax You can check whether your machine has
received any faxes. If yes, you will hear one
long beep. If no, you will hear three short
beeps.
97 Check the receiving status
(FAX-1940CN only)
You can check whether your machine has
received any fax or voice messages. If yes,
you will hear one long beep. If no, you will
hear three short beeps.
1 Fax
2 Voice
Remote commands Operation details

6 - 9 REMOTE FAX OPTIONS
98 Change the Receive Mode
(Except for FAX-1940CN)
1 External TAD If you hear one long beep, your change has
been accepted.
2 Fax/Tel
3 Fax Only
98 Change the Receive Mode
(FAX-1940CN only)
If you hear one long beep, your change has
been accepted.
1 Msg Ctr
2 Fax/Tel
3 Fax Only
90 Exit Pressing 90 will allow you to exit Remote
Retrieval. Wait for the long beep, then replace
the handset.
Remote commands Operation details

REMOTE FAX OPTIONS 6 - 10
Retrieving fax messages
You can call your machine from any touch tone phone and have your
fax messages sent to a fax machine.
1
Dial your fax number.
2
When your machine answers, immediately enter your Remote
Access Code (3 digits followed by ). If you hear one long
beep, you have messages.
3
As soon as you hear two short beeps, use the dial pad to press
962 .
4
Wait for the long beep, and then use the dial pad to enter the
number of the remote fax machine where you want your fax
messages sent to followed by ## (up to 20 digits).
5
Hang up after you hear your machine beep. Your machine will
call the other machine, which will then print your fax messages.
Changing your Fax Forwarding number
You can change the default setting of your fax forwarding number
from another telephone or fax machine using touch tone.
1
Dial your fax number.
2
When your machine answers, immediately enter your Remote
Access Code (3 digits followed by ). If you hear one long
beep, you have messages.
3
When you hear two short beeps, use the dial pad to press 954 .
4
Wait for the long beep, and then use the dial pad to enter the
new number of the remote fax machine where you want your fax
messages forwarded followed by ## (up to 20 digits).
5
Hang up after you hear your machine beep.
You cannot use and # as dial numbers. However, press # if
you want to store a pause.
You cannot use and # as dial numbers. However, press # if
you want to store a pause.

7 - 1 MESSAGE CENTER (FAX-1940CN ONLY)
7
Message Center mode
Message Center mode allows you to store up to 99 incoming voice
messages that are a maximum of 3 minutes each in the memory.
Voice messages are stored on a “first-come, first-served” basis. You
can retrieve voice messages remotely. (See Remote Retrieval on
page 6-6.)
You must record an outgoing message in order to use the Message
Center mode. (See Recording Message Center Outgoing Message
on page 7-2.)
Setting up the Message Center
You must set up the Message Center in the following order:
1
Record Message Center Outgoing Message (Msg Ctr OGM).
(See Recording Message Center Outgoing Message on page
7-2.)
2
Press and hold until it lights to activate the Message Center
mode. (See Activating Message Center mode on page 7-3 and
Message indicator on page 7-4.)
Message Center
(FAX-1940CN only)

7 - 3 MESSAGE CENTER (FAX-1940CN ONLY)
Listening to Outgoing Message (OGM)
1
Press Menu/Set , 2, 7, 1.
2
Press ▲
or ▼
to select
Msg Ctr OGM (or F/T OGM ).
Press Menu/Set .
3
Press ▲
or ▼
to select Play OGM .
Press Menu/Set .
Adjust the volume by pressing Volume or .
4
Press Stop/Exit .
Erasing Outgoing Message (OGM)
1
Press Menu/Set , 2, 7, 1.
2
Press ▲
or ▼
to select
Msg Ctr OGM (or F/T OGM ).
Press Menu/Set .
3
Press ▲
or ▼
to select Erase OGM .
Press Menu/Set .
4
Press 1 to erase the OGM.
— —OR
Press 2 to exit without erasing.
5
Press Stop/Exit .
Activating Message Center mode
Press and hold until it lights and the
LCD shows:
When light is out, the Message Center is OFF.
(See Setting up the Message Center on page 7-1.)
1.OGM
1.OGM
MC:Msg. Ctr.

7 - 5 MESSAGE CENTER (FAX-1940CN ONLY)
Printing a fax message
Once you print a new fax message stored in memory, it is erased
from the memory automatically.
1
Press Play/Record. After two seconds, the fax machine
begins to play voice messages.
2
If the Fax Storage is on and there are fax messages in memory,
the LCD shows:
3
To print the faxes, press 1.
— —OR
Press 2 to exit without printing.
Erasing incoming messages
You can erase voice messages individually, or all at once.
To erase voice messages individually
1
Press Play/Record.
The machine sounds a two-second beep and begins message
playback. Each message is preceded by one long beep, and
followed by two short beeps.
2
To erase a specific message, press
Erase immediately after the two
short beeps, or while the message
is playing.
3
Press 1 to erase the message.
— —OR
Press 2 to cancel.
4
Press Stop/Exit.
Print Fax
1.Yes 2.No
Erase this Msg.?
1.Yes 2.No

MESSAGE CENTER (FAX-1940CN ONLY) 7 - 6
To erase messages all at once
1
Press Erase.
2
Press ▲ or ▼ to select erasing all
voice messages (Voice:), all
document messages (Fax), or all voice and fax messages
(Erase All Msg.?).
Press Menu/Set.
3
Press 1 to erase.
—OR—
Press 2 to cancel.
4
Press Stop/Exit.
Setting Maximum Time for incoming messages
Your machine comes set to receive voice messages up to 30
seconds long. You can change this setting to 60, 120 or 180
seconds.
1
Press Menu/Set, 2, 7, 2.
2
Press ▲ or ▼ to select the maximum
time setting for incoming messages (30, 60, 120 or 180
seconds).
Press Menu/Set.
3
Press Stop/Exit.
Setting Toll Saver
See Setting Toll Saver (Msg Ctr mode) on page 4-6.
Erase All Voice?
Select ▲▼ & Set
2.ICM Max.Time

MAKING COPIES 9 - 10
Making N in 1 copies (Page Layout)
You can reduce the amount of copies by using the N in 1 copy
feature. This allows you to copy two or four pages on one page,
which allows you to save paper.
1
Press (Copy) to illuminate it in green.
2
Load your document.
3
Use the dial pad to enter the number of copies you want
(up to 99).
4
Press Options and ▲
or ▼ to select Page Layout .
Press Menu/Set.
5
Press ▲
or ▼
to select 2 in 1 (P) , 2 in 1 (L) ,
4 in 1 (P) , 4 in 1 (L) or Off(1 in 1) .
Press Menu/Set.
6
Press Black Start or Color Start to scan the document.
7
The machine scans document and starts printing.
■Please make sure Paper Size is set to Letter or A4.
■You can use N in 1 copy feature with 100% copy size only.
■(P) means Portrait and (L) means Landscape.
If Glossy has been selected in the Paper Type setting for N in
1 copies, the machine will print the images as if Plain paper had
been selected.
■If you are producing multiple color copies, N in 1 copies are
not available.
■N in 1 color copies are not available for FAX-1840C and
MFC-3240C.
Produkt Specifikationer
Mærke: | Brother |
Kategori: | Faxmaskine |
Model: | 1840C |
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